Katie Odom
Saratoga Springs,UT
Summary
Driven and resourceful C-Level Executive Assistant with 10+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Highly organized and detail-oriented professional passionate about executing exceptional events that achieve established goals. Experience with planning, budgeting and coordinating wide variety of both small-scale and large-scale events.
Overview
14
14
years of professional experience
1
1
Certification
Work History
Executive Assistant to the Chief Executive Officer
Mountain Crane Service
01.2020 - Current
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Documented and distributed meeting notes to identify, analyze, and improve workflows.
- Organized and coordinated conferences and monthly meetings.
- Created expense reports, budgets, and filing systems for management team.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Handled confidential and sensitive information with discretion and tact.
Director of Childcare
SKOOL DAYS
07.2009 - 10.2021
- Resolved conflicts and administered corrective action to foster positive experience for children and staff.
- Monitored and observed child progress, interactions and behavior and reported findings to parents.
- Planned and monitored curriculum and program activities and liaised with teachers to create fun and engaging learning experiences.
- Engaged with parents and families to build positive relationships for children to thrive.
- Adhered to budgetary guidelines to set financial goals and maintain school profitability.
- Managed program paperwork and child records to comply with state requirements.
- Operated under licensing guidelines to protect health, safety and well-being of children.
- Attended approved training and continuing education courses to maintain certifications.
- Completed payroll accurately and timely to meet employee expectations.
- Set up new customer accounts and updated existing profiles with latest information.
- Resolved complex billing and payment issues for balanced, accurate accounts.
Executive Assistant to the Chief Executive Officer
Mountain Crane
08.2016 - 10.2017
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Documented and distributed meeting notes to identify, analyze, and improve workflows.
- Organized and coordinated conferences and monthly meetings.
- Created expense reports, budgets, and filing systems for management team.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Handled confidential and sensitive information with discretion and tact.
Wedding Cake Coordinator & FOH
One Sweet Slice
01.2015 - 01.2017
- Managed day-to-day FOH operations to drive quality, standards, and meet customer expectations.
- Resolved guests complaints while maintaining positive customer environment.
- Performed cash handling activities and secured nightly bank deposits.
- Inspected stocks to identify shortages, replenish supply and maintain consistent inventory.
- Scheduled appointments with potential clients to discuss wedding cake plans and design
- Liaised between wedding venues, vendors and engaged couple to help plan and deliver successful delivery of cake and desserts for event.
- Completed on-time deliveries by choosing best and most efficient routes.
Event & Wedding Coordinator
Magnolia Grove
01.2010 - 05.2014
- Scheduled appointments with potential clients to discuss wedding plans.
- Trained and supervised event staff to complete tasks on time.
- Oversaw setup and breakdown of wedding decorations and supplies.
- Set up banquet tables and chairs based on event requirements.
- Arranged linens and table settings according to seating plan and event theme.
- Served appetizers, delivered entrees, and refilled beverages for banquet guests.
Education
Bachelor of Science - PRT (Event & Business Management)
University of Utah
Salt Lake City, UT05.2015
Skills
- Payroll
- Business Administration
- Schedule & Calendar Planning
- Meeting Planning
- Travel Coordination
- Filing and Data Archiving
- Appointment Setting
- Project Planning
- Executive Support
Accomplishments
- Planned corporate meetings, lunches and special events for groups of 12-350+ employees.
Certification
- Driver's License
- Pilots License
Pilot
I accomplished a goal after high school while in college and received my pilots license to fly. It's something I'm very proud of and worked very hard for.
Timeline
Executive Assistant to the Chief Executive Officer
Mountain Crane Service
01.2020 - Current
Executive Assistant to the Chief Executive Officer
Mountain Crane
08.2016 - 10.2017
Wedding Cake Coordinator & FOH
One Sweet Slice
01.2015 - 01.2017
Event & Wedding Coordinator
Magnolia Grove
01.2010 - 05.2014
Director of Childcare
SKOOL DAYS
07.2009 - 10.2021
Bachelor of Science - PRT (Event & Business Management)
University of Utah
- Driver's License
- Pilots License
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