Katijah Lavan
Executive Assistant
New York,NY
Summary
Detail-oriented and proactive Executive Assistant with a background in corporate administration, project management, and media production. Adept at managing high-level executive operations, coordinating cross-functional teams, and optimizing workflow efficiency. Skilled in handling confidential matters with discretion, supporting senior leadership, and streamlining organizational processes.
Overview
5
5
years of professional experience
2
2
Certifications
Work History
Research and Operations Coordinator
Kroll Restructuring Administration
07.2024 - 02.2025
- Provide high-level administrative support to senior executives, managing complex schedules, communications, and confidential documentation.
- Conduct financial and operational analysis, assisting leadership in data-driven decision-making.
- Coordinate cross-functional teams to streamline operations and drive efficiency in restructuring projects.
- Improved employee performance by implementing training programs and conducting regular performance reviews.
- Collaborated with area managers to evaluate needs and optimize operational plans.
- Train and mentor administrative staff, fostering professional development and process improvement.
Production and Executive Assistant
Paley Center For Media
07.2021 - 07.2024
- Provided executive-level administrative support to senior media executives, managing correspondence, scheduling, and research.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Assisted in media production, overseeing logistics for events, panels, and editorial projects.
- Handled confidential and sensitive information with discretion and tact.
- Authored featured articles for What We're Watching and contributed to media content development.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Independently produced, recorded, and edited a podcast, showcasing expertise in multimedia production and project execution.
Administrative Coordinator
HEROES Youth Mentorship Program
01.2021 - 05.2021
- Oversee administrative functions, developing operational strategies that enhance program outreach and impact.
- Manage partnerships with high schools and community organizations, ensuring seamless communication and collaboration
- Collaborated closely with department heads for strategic planning purposes while ensuring their alignment with overall organizational goals.
- Maintained a well-organized filing system to ensure easy access to important records and documents.
- Reduced expenses by monitoring budgets, tracking expenditures, and identifying cost-saving opportunities.
- Lead the implementation of workflow automation tools (Asana, Microsoft 365) to optimize team efficiency.
Administrative and Training Specialist
SUNY North Bronx Outreach Center
07.2020 - 01.2021
- Spearheaded updates to existing Microsoft 365 training materials to maintain relevance with industry best practices and evolving organizational needs.
- Designed interactive e-learning modules for remote employees, expanding access to training resources and fostering a culture of continuous learning.
- Assessed additional needs based on training progress and collaborated with management to meet requirements.
- Assisted in the coordination of academic and career development programs, supporting student success initiatives.
Administrative Intern
New-York Historical Society
10.2019 - 06.2020
- Handled sensitive information with discretion, ensuring confidentiality was maintained at all times when dealing with personnel records or proprietary company data.
- Reduced errors in data entry tasks by maintaining thorough attention to detail and verifying information before inputting it into the system.
- Led the planning and execution of high-profile tours and educational events.
- Developed an Augmented Reality (AR) tour supplement to enhance visitor engagement.
- Managed cross-functional event logistics, ensuring smooth operations and high-quality experiences.
Education
Bachelor Of Communications -
Stony Brook University
Stony Brook, NYBronx Academy of Letters
Skills
Process implementation
Certification
Microsoft 365
Timeline
Research and Operations Coordinator
Kroll Restructuring Administration
07.2024 - 02.2025
Production and Executive Assistant
Paley Center For Media
07.2021 - 07.2024
Administrative Coordinator
HEROES Youth Mentorship Program
01.2021 - 05.2021
Administrative and Training Specialist
SUNY North Bronx Outreach Center
07.2020 - 01.2021
Administrative Intern
New-York Historical Society
10.2019 - 06.2020
Bachelor Of Communications -
Stony Brook University
Bronx Academy of Letters
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