Katijah Lavan
Executive Assistant
New York,NY
Summary
Detail-oriented and proactive Executive Assistant with a background in corporate administration, project management, and media production. Adept at managing high-level executive operations, coordinating cross-functional teams, and optimizing workflow efficiency. Skilled in handling confidential matters with discretion, supporting senior leadership, and streamlining organizational processes.
Overview
5
5
years of professional experience
2
2
Certifications
Work History
Research and Operations Coordinator
Kroll Restructuring Administration
07.2024 - 02.2025
- Provide high-level administrative support to senior executives, managing complex schedules, communications, and confidential documentation.
- Conduct financial and operational analysis, assisting leadership in data-driven decision-making.
- Coordinate cross-functional teams to streamline operations and drive efficiency in restructuring projects.
- Improved employee performance by implementing training programs and conducting regular performance reviews.
- Collaborated with area managers to evaluate needs and optimize operational plans.
- Train and mentor administrative staff, fostering professional development and process improvement.
Production and Executive Assistant
Paley Center For Media
07.2021 - 07.2024
- Provided executive-level administrative support to senior media executives, managing correspondence, scheduling, and research.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Assisted in media production, overseeing logistics for events, panels, and editorial projects.
- Handled confidential and sensitive information with discretion and tact.
- Authored featured articles for What We're Watching and contributed to media content development.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Independently produced, recorded, and edited a podcast, showcasing expertise in multimedia production and project execution.
Administrative Coordinator
HEROES Youth Mentorship Program
01.2021 - 05.2021
- Oversee administrative functions, developing operational strategies that enhance program outreach and impact.
- Manage partnerships with high schools and community organizations, ensuring seamless communication and collaboration
- Collaborated closely with department heads for strategic planning purposes while ensuring their alignment with overall organizational goals.
- Maintained a well-organized filing system to ensure easy access to important records and documents.
- Reduced expenses by monitoring budgets, tracking expenditures, and identifying cost-saving opportunities.
- Lead the implementation of workflow automation tools (Asana, Microsoft 365) to optimize team efficiency.
Administrative and Training Specialist
SUNY North Bronx Outreach Center
07.2020 - 01.2021
- Spearheaded updates to existing Microsoft 365 training materials to maintain relevance with industry best practices and evolving organizational needs.
- Designed interactive e-learning modules for remote employees, expanding access to training resources and fostering a culture of continuous learning.
- Assessed additional needs based on training progress and collaborated with management to meet requirements.
- Assisted in the coordination of academic and career development programs, supporting student success initiatives.
Administrative Intern
New-York Historical Society
10.2019 - 06.2020
- Handled sensitive information with discretion, ensuring confidentiality was maintained at all times when dealing with personnel records or proprietary company data.
- Reduced errors in data entry tasks by maintaining thorough attention to detail and verifying information before inputting it into the system.
- Led the planning and execution of high-profile tours and educational events.
- Developed an Augmented Reality (AR) tour supplement to enhance visitor engagement.
- Managed cross-functional event logistics, ensuring smooth operations and high-quality experiences.
Education
Bachelor Of Communications -
Stony Brook University
Stony Brook, NYBronx Academy of Letters
Skills
Process implementation
Logistics coordination
Personnel resource allocation
Effective leader
Scheduling
Executive Administrative Support
Microsoft Suite
Workflow Management
Confidential Document Handling
Certification
Microsoft 365
Timeline
Research and Operations Coordinator
Kroll Restructuring Administration
07.2024 - 02.2025
Production and Executive Assistant
Paley Center For Media
07.2021 - 07.2024
Administrative Coordinator
HEROES Youth Mentorship Program
01.2021 - 05.2021
Administrative and Training Specialist
SUNY North Bronx Outreach Center
07.2020 - 01.2021
Administrative Intern
New-York Historical Society
10.2019 - 06.2020
Bachelor Of Communications -
Stony Brook University
Bronx Academy of Letters