Katlin Hartley
Poulsbo,Washington
Summary
Detail-oriented Administrative Assistant with over 5 years of experience delivering high-level support in fast-paced environments. Proficient in managing executive calendars, coordinating meetings, and arranging complex travel itineraries. Demonstrated expertise in preparing reports and leveraging Microsoft Office Suite for effective communication and documentation. Committed to enhancing operational efficiency and fostering collaboration among teams.
Overview
6
6
years of professional experience
1
1
Certification
Work History
Administrative Assistant
City of Poulsbo Public Works Department
Poulsbo, WA
01.2019 - Current
- Provide comprehensive administrative support to senior management, including scheduling meetings, coordinating travel, and preparing essential documents.
- Handle all office communication, including email correspondence, phone calls, and internal memos, ensuring clear and effective communication.
- Prepare reports, presentations, and executive-level briefings using advanced features in Microsoft Excel and PowerPoint.
- Assist with the onboarding of new employees, ensuring a smooth process by managing documentation and scheduling necessary training.
- Manage office supplies, track inventory levels, and process purchase orders to maintain efficient office operations.
- Track and process employee travel reimbursements in compliance with organizational policies.
- Support the HR team by maintaining employee performance records, and assisting with recruitment and employee retention efforts.
- Foster a collaborative and inclusive work environment by supporting teams with data entry, document management, and process improvements.
- Spearheaded the transition to digital document management, reducing processing time by 25%.
- Managed the coordination of travel arrangements annually, ensuring compliance with budgetary and policy restrictions.
- Assisted in the development and implementation of a new employee onboarding process, reducing onboarding time by 30%.
Education
High School Diploma -
San Diego Charter School
San Diego, CA06-2010
Skills
- Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Project Management Tools (eg, Microsoft SharePoint)
- Data Entry and Analysis
- Procurement and Budgeting
- Travel Coordination and Reimbursement
- Document proofreading and editing
- Meeting and Event Coordination
- Customer Service and Relationship Management
Skillsandtechnicalproficiencies
- Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Project Management Tools (e.g., Microsoft SharePoint)
- Data Entry & Analysis
- Procurement & Budgeting
- Travel Coordination & Reimbursement
- Document Proofreading & Editing
- Meeting & Event Coordination
- Customer Service & Relationship Management
Certification
- CPR & First Aid Certified
- Member of WFOA (Washington Finance Officers Association)
References
References available upon request.
Timeline
Administrative Assistant
City of Poulsbo Public Works Department
01.2019 - Current
- CPR & First Aid Certified
- Member of WFOA (Washington Finance Officers Association)
High School Diploma -
San Diego Charter School
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