Summary
Overview
Work History
Education
Skills
Skills
Timeline
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Katrina Coles

Roseville,CA

Summary

Driven and resourceful administrative professional with 25+ years of experience assisting with work of high-achieving executives and the Board of Directors. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Employs strong communication and administrative skills with executives and peers. Handles difficult challenges with tact and ease. Inherent public relations aptitude, solid academic and practical background in executive support environments. Highly flexible and adaptable assistant in an evolving, fast-paced environment, works well under pressure, and independently manages assigned tasks/projects with the skills to reassess and prioritize deadlines for upcoming commitments and responsibilities.

Overview

25
25
years of professional experience

Work History

Executive Administrator and Board Liaison

Intel Corporation
02.2018 - Current
  • Maintains confidential information.
  • Manages highly active calendar for Board of Directors, which includes scheduling, supporting meetings of Board of Directors, each Board Committee, and all related meetings
  • Coordinate with Corporate Legal Officer for Board of Directors Meetings.
  • Serve as Board Liaison, and worked directly with Board Members in coordinating sub-committee meetings, board meetings, and dinner meetings.
  • Arranges complex and detailed travel plans (domestic/international), itineraries, and agendas, and compiling documents for travel related meetings.
  • Manages department logistics, including maintaining director contact lists, and department records with demonstrated accuracy and attention to detail.
  • Understands Board and Committee structure, including in-depth knowledge of internal and external attendees required for each meeting.
  • Collects, researches, prioritizes, and follows up on incoming requests and concerns from board of directors offices, including those of a sensitive or confidential nature.
  • Assists with onboarding of new directors, which includes scheduling of and participation onsite tours, scheduling of 1:1s with executive leadership, and education for new Board member and their executive admin on processes and protocols
  • Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the Board, some of which have had an organizational impact.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Maintain board meeting budget, director expenses and submit to finance for processing.
  • Receives, interprets, and evaluates information requests, taking appropriate responsive action, and determines when executive management should be notified or involved.
  • Prepare credit card reports and expense receipts for meeting events.
  • Open all mail for Board of Directors and disburse to appropriate staff.
  • Manage electronic file systems and maintain electronic and paper files.

Executive Assistant to the CEO and Board Liaison

CONCERT Global Group
02.2013 - 02.2018
  • Expedited response times to stakeholder inquiries with diligent monitoring of executive correspondence channels including email, phone calls, or messages.
  • Managed complex travel itineraries for executives to ensure seamless transportation logistics during business trips.
  • Coordinated executive outreach efforts such as speaking engagements or conference attendance promoting brand visibility.
  • Increased efficiency within the organization through regular review and improvement of administrative policies and procedures.
  • Improved communication between departments with creation of detailed reports and presentations on key initiatives.
  • Assisted executives in achieving business objectives with thorough project management support from initiation to completion.
  • Utilized Ominicient to create report forms and information dashboards, data generators and template reports.
  • Assisted with onboarding newly hired staff members and coached on task prioritization.
  • Safeguarded sensitive information through proper documentation handling, data entry, and record maintenance procedures.

Executive Assistant and Office Manager

California Waste Solutions
10.2010 - 02.2013

Executive Assistant & Project Manager

Bio-Ops (Lockheed Martin)
10.2006 - 03.2010

Executive Assistant and Office Manager

Specialty Solid Waste & Recycling
01.2003 - 10.2006

Education

Emergency Medical Technician

San Jose City College
San Jose, CA
08.1990

Skills

  • Articulate and well-spoken
  • Professional and mature
  • Self-directed
  • Meticulous attention to detail
  • Confidential and tactful
  • Travel administration
  • Strong problem solver
  • Project Oversight
  • Expense Reporting
  • Information confidentiality
  • Calendar Management
  • Budget Preparation
  • Logistics Coordination

Skills

Proficient with MS Office (Word, Excel, PowerPoint, Access, Outlook, Project, Teams) Quick Books, Visio, Adobe Software (Acrobat, Photoshop, Illustrator, InDesign) Workday, SAP, and Concur. Experience with Diligent.

Timeline

Executive Administrator and Board Liaison

Intel Corporation
02.2018 - Current

Executive Assistant to the CEO and Board Liaison

CONCERT Global Group
02.2013 - 02.2018

Executive Assistant and Office Manager

California Waste Solutions
10.2010 - 02.2013

Executive Assistant & Project Manager

Bio-Ops (Lockheed Martin)
10.2006 - 03.2010

Executive Assistant and Office Manager

Specialty Solid Waste & Recycling
01.2003 - 10.2006

Emergency Medical Technician

San Jose City College

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Katrina Coles