KATRINA SAYLES
Elk Grove,CA
Summary
Professional Secretary with over 18 years of experience managing daily administrative support tasks and operations in Legal industry. Well-organized, quick learner committed to delivering high-quality results. Adaptable and versatile worker providing excellent customer service within dynamic environments.
Overview
22
22
years of professional experience
Work History
Document Production Specialist
Kimley-Horn
4 2022 - 9 2022
- Formatting Projects in Word, formatting images in Word, PDF, Bookmarking, mailings for projects
- Copying, binding of proposals and projects
- Other duties as assigned.
Title IX Assistant
Vandermyden Makus Law Corporation
11.2022 - 07.2024
- Contributed to a positive work environment with strong interpersonal skills and proactive teamwork attitude.
- Answered incoming phone calls to process requests, transfer calls, or relay messages to appropriate personnel.
- Worked closely with management to provide effective assistance for specific aspects of business operations.
- Safeguarded sensitive information through proper documentation handling, data entry, and record maintenance procedures.
Legal Assistant
State of California, State Personnel Board
11.2018 - 04.2020
- General Intake of phone calls, mailings, fax, scheduling medical and psych hearings for adverse actions for the State of California
- Calendaring, checking for adverse actions on appeal cases for state employers
- Scanning in cases and editing documents for upload
- General assistance to the two attorneys for adverse actions and appeals
- Other clerical duties as needed.
Paralegal
County of Sacramento, Dept. of Health and Human Services, CPS
05.2015 - 01.2018
- Assigned cases from the Juvenile Court for ICWA (Indian Child Welfare Act) Noticing and .26 Noticing (Adoption)
- Working in multitude of programs to locate parents, Calserve, Legalese, CalWin, Child Support, Sacramento County Superior Court System, JAS (Juvenile Court System
- Duties also include preparing Declarations, Pleadings, Orders to Produce, Status Reports to the Court, and working closely with County Counsel
- Other Duties as assigned up to and including contacting the Public, Process Serving, filing operating phone, fax, copy machine
- Preparing monthly reports that reflect my caseload for supervisor review.
Legal Secretary (Range B)
State of California, Dept. of Justice
03.2007 - 05.2015
- Assigned to four Deputy Attorneys General (including assistant supervisor for Capital Team (death penalty litigation)) in Appeal, Writs and Trials Section of the Criminal Division
- Performs all assisting functions with respect to legal work, with heavy emphasis on in-court litigation by written pleadings and oral arguments
- Tasks include, but are not limited to, formatting and proofing briefs to be filed in State and Federal courts at trial levels and all appellate/post-conviction levels including Supreme Courts of both California and United States
- Ensures timely filings and service of brief and all other pleadings by hard-copy in State courts, and electronic filings in federal district and appellate courts.
Legal Secretary II
District Attorney, Sacramento
12.2005 - 02.2007
- Preparing subpoenas, some transcripts, taking meeting notes, taking notes from dictation, updating MTBE Law Library, answering phones, filing, faxing, ordering supplies, greeting the public as needed, inputting information onto various databases, one which consisted of complex coding and another which consisted of a multitude of documents as they applied to the MTBE Unit, distribution of mail, assisting District Attorney's as needed on projects in criminal and civil court.
Legal Secretary I
County of Sacramento, District Attorney
11.2005 - 12.2005
- Worked the In Custody Desk in the Domestic Violence Unit of the District Attorney's Office
- Worked closely with the intake attorney and logging information in the intake log and getting the reports prepared to file
- Prepared subpoenas, restitution letters, and protective orders
- Routed work in Crimes as necessary, distribution of mail, filing, answering phones in the unit
- Other clerical duties as needed or assigned.
Legal Secretary I
County of Sacramento, Public Defender
12.2003 - 10.2005
- Prepare and type subpoenas, motions, transcripts and investigation reports for attorneys and investigators in the misdemeanor section of the Public Defender's Office
- Train all new legal and clerical staff on office procedures
- Duties also included general office assistant work
- In charge of ordering supplies as needed for the department through E-way, stocking forms, answering multi-line phones; handling complex issues for callers or visitors to our department; filing, faxing critical documents; complex copy of jobs; acting as lead for our department when lead worker not able to supervise unit; assign work and clerical duties as needed to other clerical staff; attorneys come to me to handle any problems with maintenance for our department (ex: phone, fax, printer, copier, etc.); morning court runner, filing motions, appeals, picking up and delivery of mail to district attorney, also filing calendar request to different courtrooms for court clerks to sign
- Transferring cases from video or CD to audio tape for transcription, scheduling video conferencing for attorneys and assessing them.
Office Specialist
County of Sacramento, Department of Child Support Services
01.2003 - 04.2003
- Duties included reviewing and preparing amended proposed judgments to be sent out to court, light filing, some typing, copy jobs and other clerical tasks as needed.
Education
Diploma in Law Office Assistant -
Liberty University Online
Lynchburg, VAundefined
MTI College of Business and Technology
Sacramento, CAundefined
Tulare Union High School
Tulare, CAundefined
Skills
Office Administration
File Management
Document Preparation
Meeting planning
Travel Arrangements
Proofreading proficiency
Transcription Services
Customer Service
Verbal and written communication
Organization
Keyboarding skills
Expense Tracking
Calendar Management
Schedule Management
Phone
(916) 612-4240, (916) 612-4240
Positionsought
Paralegal-Legal Secretary/Assistant
References
- Tina Keller, Paralegal, State of California, Sacramento, CA, 95814, 916-233-9559
- Lashona Patterson-Wood, Self Sufficiency Counselor III, Visalia, Visalia, CA, 95814, 559-624-8323
- Mary Berryman, County of Sacramento, 3441 Power Inn Road, Sacramento, CA, 916-798-5170
Training
- Sacramento County Public Defenders Office, June 2002 to present
- Sacramento County Department of Child Support Services, Jan 2003 to April 2003
Notary Public
Second term as a Notary Public sworn in Sacramento County
Timeline
Title IX Assistant
Vandermyden Makus Law Corporation
11.2022 - 07.2024
Legal Assistant
State of California, State Personnel Board
11.2018 - 04.2020
Paralegal
County of Sacramento, Dept. of Health and Human Services, CPS
05.2015 - 01.2018
Legal Secretary (Range B)
State of California, Dept. of Justice
03.2007 - 05.2015
Legal Secretary II
District Attorney, Sacramento
12.2005 - 02.2007
Legal Secretary I
County of Sacramento, District Attorney
11.2005 - 12.2005
Legal Secretary I
County of Sacramento, Public Defender
12.2003 - 10.2005
Office Specialist
County of Sacramento, Department of Child Support Services
01.2003 - 04.2003
Document Production Specialist
Kimley-Horn
4 2022 - 9 2022
Diploma in Law Office Assistant -
Liberty University Online
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MTI College of Business and Technology
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Tulare Union High School