KATY CLARK
Administrative Assistant
Denton
Summary
Enthusiastic Administrative Assistant with 8+ years of expertise in anticipating professional needs and proactively identifying and resolving problems. Proven to promote organization and availability through effective schedule development. Excellent customer service and conflict management skills.
Overview
13
13
years of professional experience
4
4
years of post-secondary education
Work History
Legal Paralegal
Brinker International
07.2023 - Current
- Maintain confidentiality of sensitive information.
- Promote a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Enhance case efficiency by organizing and maintaining legal documents, files, and correspondence.
- Execution of settlement agreements and ensuring payments arrive in a timely manner.
- Improve document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Organize office events, such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Calendar management.
- Streamline invoice processing procedures to ensure timely payment of vendors, while minimizing errors in financial records.
- Manage expense reports for staff members.
- Monitor office supplies inventory, ensuring availability of essential items without overstocking.
- Coordinate travel arrangements for staff, ensuring cost-effective and timely accommodations and transportation.
- Assist coworkers and staff members with special tasks on a daily basis.
- Support HR initiatives by coordinating interviews and assisting with new hire orientations.
Technology Administrative Assistant
PrimeLending
06.2015 - Current
- Direct Executive support for two Senior Vice Presidents and two Vice Presidents
- Record, transcribe, and distribute meeting minutes
- Discretion with private information and documents
- Maintain a professional working relationship with members of each department
- Field all emails and phone calls for multiple managers, responding when appropriate
- Schedule and coordinate meetings with internal team members and external vendors
- Coordinate travel arrangements
- Onboarding for all new employees, including equipment set up
- Coordination for employee terminations
- Manage several corporate American Express cards and respective reports
- Purchase and maintain office supplies while being budget conscious
- Handles all facilities requests
- Meal Catering
Executive Assistant
Hielan Management
05.2014 - 05.2015
- Provided support for the Executive Team of a multi-unit Chili’s franchisee and commercial real-estate investment group
- Assisted with permitting and license renewals
- Received all incoming calls and office visitors
- Organized period review summaries
- Received and completed unemployment claims in a timely manner
- Weekly inventory of office supplies
- Coding of monthly credit card statements and invoices
- Resolved property management issues for restaurant team
- Processed incoming tenant rent payments and maintain monthly rent roll spreadsheet
Assistant Sales & Marketing Manager
The Capital Grille
08.2011 - 02.2014
- Reservation management, table management, guest recognition, and email marketing using OpenTable
- Managed guest flow
- Handled private dining inquiries and tours
- Created customized private dining menus for private parties
- Greeted all restaurant guests in a welcoming and hospitable manner
- Motivated staff to provide an exceptional and memorable experience to each guest
- Notifying guests of monthly promotions
Education
Undergraduate -
University of North Texas
Denton, Texas 08.2006 - 05.2010
Skills
Executive Support
Reporting / Tracking
Budgeting
Travel Planning
Vendor Relations
Meeting Minutes
Office Administration
Meeting Arrangements
Spreadsheet Management
Team Building
Litigation & Real Estate Support
Document Filing
Calendar Management
Cross-Departmental Relationships
Confidentiality
Timeline
Legal Paralegal
Brinker International
07.2023 - Current
Technology Administrative Assistant
PrimeLending
06.2015 - Current
Executive Assistant
Hielan Management
05.2014 - 05.2015
Assistant Sales & Marketing Manager
The Capital Grille
08.2011 - 02.2014
Undergraduate -
University of North Texas
08.2006 - 05.2010
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