Katy Martinez
Odessa,TX
Summary
To grow within the company where I can improve my knowledge, skills, and experience. Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
17
17
years of professional experience
Work History
Administrative Assistant
Staff- Force Personnel Services
2024.02 - Current
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
Admin Assistant
Condor Pipeline Services
2021.07 - 2024.02
- Payroll, Invoicing, Human Services, New hire paperwork, Enter new hires in Bernie portal and Ken Paxton, Scan and enter bills into open invoice and QB, Enter invoices into open invoice, Safety paperwork and creating files, Calculate vacation hours and process report, Keeps track of the project spreadsheet, Reconcile, Insurance reports
- Assisted employees with inquiries regarding their paychecks, deductions, and other related issues, providing clear and concise communication.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Updated HR database with new employee information, changes in benefits, and other details.
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
- Entered invoice data into company's invoicing system to enable proper tracking and record keeping.
Leasing Consultant
Sedona Ranch Apartments
2019.07 - 2021.07
- Marketing, Sales, Process applications, Move-in paperwork, Move out paperwork, Receive rent payments, Apartment inspections, Process transfer paperwork, Process daily reports, Reception, Gave tour to new prospects
- Assisted prospective tenants in paperwork completion and other logistics to facilitate smooth move-in processes.
- Facilitated smooth move-ins for new residents by preparing lease agreements and coordinating logistics efficiently.
Sales Associate/ Seasonal
James Avery
2019.07 - 2020.07
- Assisted customers, Sales, Attended the register
- Organized racks and shelves to maintain store visual appeal, engage customers, and promote specific merchandise.
- Handled cash transactions efficiently while adhering to company cash handling policies, ensuring accuracy in all financial exchanges.
- Provided positive first impressions to welcome existing, new, and potential customers.
Customer Service Specialist/ Temp
Ector County Appraisal District
2018.10 - 2019.07
- Provide Public information, Reception, Exemption administration, Assist taxpayers, Answer calls, Data Entry, Accounts payable, Vit Payments and record information, Mapping
- Maintained a high level of organization while managing numerous files and documents for multiple appraisal projects.
- Managed incoming calls professionally, directing callers to appropriate personnel or taking detailed messages when necessary.
- Provided quality clerical support through data entry, document management, email correspondence, and overseeing operation of office equipment.
- Submitted cash and check deposits and generated cash receipts to record money received.
Administrative Assistant
Trejo's Remodeling & Roofing
2015.08 - 2018.07
- Schedule meetings for estimates, Accounts Receivable, Receive calls clients & insurance claims, Inventory, Organize contracts, invoice, Process payroll, Accounts receivable, Data entry
- Assisted in payroll processing tasks such as timesheet validation, overtime calculation, benefits administration, and tax deductions.
- Supported audit preparations through meticulous documentation review and prompt response to auditor inquiries.
- Enhanced financial reporting accuracy by conducting thorough account reconciliations and resolving discrepancies promptly.
Leasing Consultant
Cap rock Apartments
2013.08 - 2015.08
- Greet prospects, pricing, and promote activities, Ensure proper presentation, Qualify prospects, determine needs, Marketing plans, Accounts receivable, Made new contracts and renewals, Filed contracts, move-in and move outs, Data Entry
- Delivered informative property tours to prospective residents, highlighting unique amenities and features tailored to their needs.
- Verified tenant incomes and other information before accepting lease applications.
- Responded to requests and scheduled appointments for property showings.
Secretary Assistant
Triple R Builders
2008.01 - 2013.08
- Prepared new contracts proposals, Assist customer, schedule appointments, answered phone calls, Processed payroll, Accounts Receivable, Data entry, Accounts payable
- Enhanced customer satisfaction by resolving disputes promptly, maintaining open lines of communication, and ensuring high-quality service delivery.
- Managed budget allocations to prioritize spending on high-impact projects, optimizing resource utilization.
- Managed accounts payable and receivables and payroll.
- Improved cash flow management with diligent monitoring of incoming payments and timely collections followups.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
Education
Certified Registered Dental Assistant -
Vista College
12.2014
High School Diploma -
Desert Pride High School
05.2008
Skills
- Customer Service
- Data Entry
- Computer Skills
- Office Administration
- Microsoft Word
- Filing
- Clerical Support
- Scheduling
- Excel spreadsheets
- Deadline-oriented
Timeline
Administrative Assistant
Staff- Force Personnel Services
2024.02 - Current
Admin Assistant
Condor Pipeline Services
2021.07 - 2024.02
Leasing Consultant
Sedona Ranch Apartments
2019.07 - 2021.07
Sales Associate/ Seasonal
James Avery
2019.07 - 2020.07
Customer Service Specialist/ Temp
Ector County Appraisal District
2018.10 - 2019.07
Administrative Assistant
Trejo's Remodeling & Roofing
2015.08 - 2018.07
Leasing Consultant
Cap rock Apartments
2013.08 - 2015.08
Secretary Assistant
Triple R Builders
2008.01 - 2013.08
Certified Registered Dental Assistant -
Vista College
High School Diploma -
Desert Pride High School
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