Katy Raya Gagliardi
Los Angeles,CA
Summary
Detail Oriented, Organized Team Player seasoned in Accounts Payable Receivables and Construction Administration.
Overview
17
17
years of professional experience
Work History
Billing Coordinator/Accounts Payable
Online Power
04.2023 - Current
- Company Overview: Accounts Payable Specialist for Engineering Firm
- Key Role as Accounts Payables, paid all bills and customers through vendor portal, ACH, and check processing using company in house software
- Kept daily income journals
- Had access to all bank accounts used for daily reconciliation and check positive pay using Comerica web portal and Bank of America web portal
- Matched all PO's to invoices and paid in a timely manner
- Took accounting on all credits for return of goods
- Kept track of payroll and employee hours
- Recorded all funding transfers in daily and weekly accounting journals
- Closed Month End within time perimeter
- Used Excel for all invoice tracking and reconciliations
- Accounts Payable Specialist for Engineering Firm
- Verified accuracy of accounts payable payments with over 200 vendors
Billing Coordinator
VCI Construction, LLC
01.2021 - 04.2023
- Billing Coordination for AT&T, Charter/Spectrum, Verizon, and City of Santa Monica
- Achieve successful relationships with vendors and contractors in adept problem solving
- Set up new jobs using Transit
- Run data from CPS to track income loss and gain and exported data from SmartSheet and Excel to help balance accounts receivables
- Keep track of electronic files sent to Corporate Accounting division
- Track and coordinate all ON CALL payroll for Division
- Order Office Supplies
- Use programs such as ABWS, ORCA, ACAS, ARIBA, PRISM and Google suites for procurement and billing
- Manage all completed jobs trackers and sent check and payment records in a timely manner
- Adhere to deadlines and completed tasks within given time frame
- Manage all change orders and RFI's for Contractors
Xtended Resources Executive Administration and Buyer
Noble House Furniture
07.2020 - 01.2021
- Company Overview: Executive Administration for the Chief Buyer of Company
- Price Cross Referencing and Pricing
- Noting availability of merchandise and stock amount
- Scheduling Warehouse Deliveries with Logistics Team
- Maintained and Input Sales, Invoicing Spreadsheets using Excel
- Invoiced all sales for client using companies back end system
- Interpersonal liaison between CEO, Clients and upper Purchasing Management by logging details of communication using Excel
- Attended all meetings via Microsoft Teams and logged Meeting Minutes
- Supported Warehouse Logistics with managing deliveries and schedules for pick up and drop of merchandise for four locations
- Maintained all merchandise back end accounting shipments using back end system for accounting of all shipped goods for Executive Clients
- Communicated loss of FedEx deliveries to client and Upper Management, took inventory of lost merchandise, presented total loss of inventory at weekly meeting
- Coordinate shipping with warehouse to determine delivery dates and schedule with all parties shipping dates to process client/buyer inventory
- Executive Administration for the Chief Buyer of Company
Project Administrator
Handmade Wood and CID Builders
05.2008 - 12.2019
- Visited job sites
- Prepared construction documentation
- Worked closely with owners of job sites
- Interpersonal Liaison between owner and client
- Outside Account Manager/Account Coordinator
- Analyze on the job projects and present potential problems to executives
- Sales Manager for all Potential Clients
- Assisted Lead Designer and General Contractor on all Projects
- In depth sourcing with Project Management; Hiring of all subcontractors; prompt decision
- Materials buying included all metals, woods, veneers, concretes, tiles, metals and tools
- Helped with Bid Preparation
- Schedule Submittles
- Handled most spec writing and change orders as well as RFI submittals and change order submittals
- Selected, bought and took detailed inventory of all materials used for construction design projects
- Details of managing Walk Thru and adherence to Punch Lists
Education
Associates of Arts Degree - Interior Design
Fashion Institute of Design And Merchandising
Los Angeles05.2013
Associate of Liberal Arts Degree - English
Glendale Community College
Glendale, CA01.2009
Skills
- Billing Software
- Invoicing expertise
- Accuracy and precision
- Billing software
- File management
- Recordkeeping
- Deadline oriented
- Data entry proficiency
- Invoice processing
- Payroll liability
- Payment posting
- Billing cycle management
- Billing dispute resolution
- Financial reporting
- Invoicing proficiency
Timeline
Billing Coordinator/Accounts Payable
Online Power
04.2023 - Current
Billing Coordinator
VCI Construction, LLC
01.2021 - 04.2023
Xtended Resources Executive Administration and Buyer
Noble House Furniture
07.2020 - 01.2021
Project Administrator
Handmade Wood and CID Builders
05.2008 - 12.2019
Associates of Arts Degree - Interior Design
Fashion Institute of Design And Merchandising
Associate of Liberal Arts Degree - English
Glendale Community College
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