KATYA BULAN
New York,United States
Summary
Talented professional considered knowledgeable leader and dedicated problem solver who brings 10+ years of valuable expertise to forward company objectives. Organized candidate, successful at managing multiple priorities with a positive attitude. Attentive to detail with experience in coordinating projects, programs, and improvements. Professional Specialist with experience working with teams to accomplish short- and long-term project goals. Detail-oriented administrative professional with superb people skills and public relations experience. Business-savvy with excellent decision-making skills.
Overview
16
16
years of professional experience
Work History
Executive Assistant to the Chief Executive Officer
Anthrocene Advisors
12.2023 - 01.2024
- Responded to phone calls, emails, and other correspondence to facilitate communication and enhance business processes.
- Managed complex calendar scheduling, focusing on the proper allocation of executive availability.
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Coordinated events and worked on ad hoc projects.
- Organized and coordinated conferences and monthly meetings.
- Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
- Led staff and vendors in providing a high level of service.
Executive Assistant | Project Manager
HealthyLine
11.2021 - 09.2023
- Maintained comprehensive and accurate records of all projects where involved;
- Defined the structure of the projects, its goals, and required resources;
- Undertook periodic reviews to make sure that projects are on track;
- Ensured the scope and schedule of projects are achievable within the given time and budget;
- Developed professional and technical knowledge by attending educational workshops;
- Drafted project reports to identify successful outcomes, insights, and future recommendations;
- Set policies and procedures affecting the operational and administrative matters of the company;
- Tracked project progress and updates and monitored deliverables and issues for accurate reporting;
- Made travel and accommodation arrangements for the CEO, and managed executives' calendars;
- Organized the donation of mylar survival blankets (estimated amount of $244,800) to Ukraine with the help of the Global Empowerment Mission;
- Identified and delivered opportunities to make valuable contributions to strategic business objectives;
Property Manager
Available Spaces, LLC
09.2017 - 08.2021
- Improved workflow and organized filing and coding of documents in the company; Addressed and resolved tenants' complaints and other issues in reliance with NYC regulations; Managed day-to-day operations of all properties in the company's portfolio; Monitored rent payments and prepared monthly reports; Distributed and collected leases following legal rules; Processed ADP payroll and assisted with budget planning; Completed final move-out walk-throughs with tenants to identify required repairs; Verified income, assets, and expenses and completed file tracking sheet for each applicant; Introduced and monitored effective lease renewal programs to maintain high occupancy rates; Conducted regular inspections of both interior and exterior of properties for damage; Administered operations to handle the needs of more than 250 tenants across 12 property units
Licensed Real Estate Salesperson
CENTURY 21
02.2016 - 09.2018
- Prepared documents such as purchase agreements and leases; Researched active, pending, and sold listings to develop comparative market analysis (CMA) reports; Consulted clients on market conditions, prices, mortgages, legal requirements, and related matters; Promoted sales of properties through open houses, online, and participation in multiple listing services; Communicated with clients to understand property needs and preferences; Generated leads for sales and rental properties through cold calls and referrals; Wrote listings detailing and professionally highlighting property features to increase sales chances; Negotiated, facilitated, and managed real estate transactions;
Assistant Loan Processor
FM Home Loans, LLC
05.2016 - 07.2017
- Communicated with attorneys, title companies, etc., to speed up loan approval; Input financial statements, tax returns, credit bureaus, and other pertinent financial information into financial spread software, such as Encompass, and assisted in preparing pre-approvals for new clients; Monitored and kept up-to-date status of all active loans entered in the system; Created and completed loan submission package for the underwriting department; Built and maintained positive relations with all customers, potential customers, and co-workers; Monitored key dates to obtain information by deadlines; Assembled necessary paperwork and disclosures for borrowers; Assessed loan compliance to meet mortgage lending laws and regulations; Handled any conditions sent from underwriting departments;
Senior Manager of Client Services
Successful Parents Agency
10.2012 - 09.2015
- Obtained and provided all information regarding treatments, procedures, medication, and continuing care requirements to the clients; Coordinated data collection and treatment with all care providers; Trained staff on case management; Interacted with involved departments to expedite the completion of all medical tests and exams; Improved quality of services by establishing and enforcing standards of the organization; Handled complaints and provided appropriate solutions; Maintained client files with contracts, records of client interactions, client notes, and other information; Collaborated with the finance department on invoicing accuracy for applicable services, software, and logistics;
Database Marketing Consultant
SAP
12.2007 - 05.2009
- Gathered, organized, and evaluated source data from the internal database (CRM) to provide reports; Processed database analysis and extracted data for various marketing campaigns and events; Monitored database performance; Produced and completed marketing reports in Excel spreadsheets; Ensured a high accuracy output by validating and checking performed customer database analysis; Maintained current and accurate knowledge of data storage and management best practices; Interpreted data and analyzed results using statistical techniques; Filtered and cleaned data by reviewing generated reports; Consulted with clients on business issues and developed innovative proposals; Identified appropriate marketing channels and target customers for campaigns;
Education
Bachelor of Arts - Psychology
Columbia University in The City of New York
New York, USA12.2023
Associate of Arts - Liberal Arts and Sciences, General Studies and Humanities
Borough of Manhattan Community College of The City University of New York
New York, USA05.2021
Certified Master Loan Processor (NAMP-Certificate) - Mortgage
National Association of Mortgage Processors NAMP
New York, USA02.2016
Licensed Real Estate Salesperson -
New York Real Estate Institute (NYREI)
New York, USA02.2016
Bachelor's Degree - Management
Modern University For The Humanities
Moscow, Russia06.2014
Skills
- Personnel Training
- Project Management
- Office Administration
- Microsoft Office Suite
- QuickBooks
- Travel Arrangements
- Time management
- Project coordination
- Vendor management
- Payroll ADT
- Administrative Oversight
- Executive Support
Languages
English
Russian
Ukrainian
Timeline
Executive Assistant to the Chief Executive Officer
Anthrocene Advisors
12.2023 - 01.2024
Executive Assistant | Project Manager
HealthyLine
11.2021 - 09.2023
Property Manager
Available Spaces, LLC
09.2017 - 08.2021
Assistant Loan Processor
FM Home Loans, LLC
05.2016 - 07.2017
Licensed Real Estate Salesperson
CENTURY 21
02.2016 - 09.2018
Senior Manager of Client Services
Successful Parents Agency
10.2012 - 09.2015
Database Marketing Consultant
SAP
12.2007 - 05.2009
Bachelor of Arts - Psychology
Columbia University in The City of New York
Associate of Arts - Liberal Arts and Sciences, General Studies and Humanities
Borough of Manhattan Community College of The City University of New York
Certified Master Loan Processor (NAMP-Certificate) - Mortgage
National Association of Mortgage Processors NAMP
Licensed Real Estate Salesperson -
New York Real Estate Institute (NYREI)
Bachelor's Degree - Management
Modern University For The Humanities
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