KAVITHA GANDHI RAJ

ADRC is called Aging and disability Resource center in America ,helping many Senior citizens and disabled citizens who are in need for food and shelter. Its a NON-PROFIT organization, working towards to serve Senior Americans for better living.

I worked here for short-term period(contract). Managing ADRC's Accounting & Reporting sub ledgers like AP, AR and Payroll. Detailed work listed below.

• Managing Accounts Payable full cycle . Processing 50 Invoices for Homebound Meals volunteers(Free Meal deliveries), Processing Invoices for Caregivers. Processing Payroll liabilities by preparing liabilities files after payroll run completions. Creating Vendors, Making Bi-weekly vendor payment runs in New World E RP and helping for Month end book closing.
• Managing Accounts Receivable full cycle. Processing 100 Donations collected from customer or general public. Processing AR invoices for Family care Providers with help of Family Care file and billing review files.
• Managing Payroll full cycle: - Processing Bi-weekly payroll spreadsheet for employee salary. Following up with employees for time sheet preparation. Loading data Manually accurately from Bi-weekly spread sheet to ERP new world for successful payroll.
• Preparing 7+ Manual Excel Spread sheet with 100% accuracy for Payroll Liabilities posting in ERP New World, Also making payments to state, federal, American fidelity, secuirian life insurance as part of payroll benefits, Child Support, Brown County Human Resource etc.
• Ensured accuracy in Collecting and recording of day to day donations from general public.
• Managing Accounting Mailbox on day to day basis.
• Handling Customer Call and queries etc.

• Managing Vyper industrial Book Keeping( Sub-ledgers like Accounts Payable, Accounts Receivable, BANK Accounts, Business Credit Cards, Fixed Assets, Inventory A/c, Cost of Goods Sold (COGS), Sales and purchase reports)
• General Ledge r: Working on Monthly Reconciliations of all ledgers accounts as part of Month end close.
• Posting Journal Entries for expenses and income missing from ledgers.
• Fixing any discrepancies in P&L by posting monthly adjustments to match books of accounts.
• Monthly Sales reporting and analysis. Posting journal entries as needed to bring right balance in income statement.
• Arranging Business Meetings with CPA to review the P & L and B & S quarterly.
• Credit card Analysis and Reconciliations.
• P2P : Processing Accounts Payable Invoices and payment run, vendor setups and vendor inquiries.
• Inventory Management : Monthly Meeting with Sales and warehouse team to discuss on warehouse ending balance. Posting reclass to move Inventory balance to cost of goods sold A/c to bring right balance in P & l and B&S.
• Accounts Receivable:- Sending Invoices to customers ,processing and payment follow-up
• Fixed Assets: Posting Journals for New Asset additions and depreciations.
• Other activities ;- Arranging Meetings, Printing Checks and posting, Organizing the files, Getting Hard Copies Approvals from the directors, visiting post office for check dropping,
• Yearly meetings with the CPA, CEO & Director to finalize the P&L and B/S before the Tax filling,

• Accounts Payable : Processing invoices in SAP for both purchase orders and non-purchase orders
• Processing direct debits with help of cash management file sent by Cash team.
• Processing T&E (Travel & Expense) invoices by verifying the bills.
• Weekly Accounts Payable Payment run (Check, ACH, and wire)
• Check Printing and Posting.
• Collaborating with internal teams for non-PO invoice approvals
• Journal bookings, accruals and re-class Posting during month end, year end and quarter-end for ledger balance adjustments.
• Sending Weekly payment reports to finance heads
• Accounts Receivable : Sending Invoices to Customers for billing and re-funds.
• Fixed Asset Processing and JE posting in general ledger for balance matching and adjustment. Monthly depreciation run for FA closing activity.
• Reporting : Preparing quarterly reports such as AP reconciliation, new vendor account reports, and payment reports
• Arranging Meeting: Monthly meetings with facilities team for project capitalization, Team Meeting for KPI discussion.

• Managing Accounts Payable for EMEA regions of MSC software companies.
• Sending Daily invoice status report to team members.
• Invoice Processing
• Vendor Creations
• Doing Quality Checks to team members.
• Payment run (Electronic and wire payments)
• Payment Queries.
• Managing Fixed Assets for EMEA regions of MSC software Co.
• Asset additions
• Asset Assignments
• Asset deletions
• Posting depreciation run monthly.
• Month end close:- Preparing AP and FA Monthly Reconciliation reports for client sign off.
• Providing Training to new joiners.
• Providing IT support for UAT testing and application issues.
• Helping for Auditing process yearly.
• Arranging Team Meeting for process discussions.

• Sending Invoice Aging report to Managers for planning and decision making,
• Processing invoices 200 in a day with 100% accuracy.
• Assigning work among the co-workers for managing high volume invoices.
• Volume checking, team follow-ups and backup training for co-worker in absence.
• Sending Invoice on Hold report to the team for work assignment, working towards to bring down the IOH number before the next KPI meeting.
• Making Detailed analysis on invoice on Holds for future error fixing.
• Handling critical queries/calls from vendors and court representatives for final demand and missing payments.
• Processing inter-company invoices as and when received.
• Processing Doctor Employees medical Expenses
• Performing quality checks & duplicate checks daily.
• Managed final demands, court notices, and related queries
• Worked as an efficient IT SPOC
• OB10 project: Transitioning manual invoices to electronic invoice bookings, re-working on pre-validation rejects.
• Giving training to new joiners on AP process.