Kavitha Singh
Doha
Summary
Highly motivated and professional Operations Support Specialist with over 17 years of experience providing high-level support to senior management. Proficient in managing calendars, organizing meetings and events, handling confidential documents, and communicating effectively with internal and external stakeholders. Possess strong organizational skills, exceptional communication abilities, and a proven track record of working both independently and collaboratively within a team environment.
Corporate services professional with extensive experience in managing administrative operations and supporting corporate functions. Known for reliability, adaptability, and results-driven approach to team collaboration. Skilled in process optimization and executive support, valued for strong organizational and communication abilities.
Overview
20
20
years of professional experience
1
1
Certification
Work History
Corporate Services Administrator
Qatar Airways
02.2013 - Current
- Supports Transport management with the day to day transport operations
- Manages and closely monitors over 600 leased vehicles
- Organizes arranges and liaises with the Third Party Logistics Suppliers (3PL) on the delivery of the newly leased vehicles, replacement vehicles, and return of leased vehicles
- Arranges and schedules any leased vehicle preventive maintenance, accident repairs, technical inspections, and vehicle registration renewals with the Third Party Logistics Suppliers (3PL)
- Assists various QR business units with the procedures of leasing and/or returning a leased vehicle
- Organizes, arranges, and liaises with the Third Party Logistics Suppliers (3PL) for any cargo transport service requests from different QR business units pertaining to QR accommodations & commercial buildings relocations/shifting, disposals of building waste, manpower/labor services, furniture/appliances shifting/movements to & from different commercial & accommodation buildings
- Receives and responds to email & telephone call inquiries or requests from different QR business units relating to leased vehicles, cargo & passenger transport services, purchase orders/requests, and existing contracts with different suppliers
- Handles incoming and outgoing calls to different QR business units & Third Party Logistics Suppliers (3PL)
- Coordinates with the Tower Securities in arranging temporary parking requests for visiting managers, guests, staff, and suppliers
- Prepares and generates reports such as Vehicle Replacement & Return Trackers, Assigned to Staff & Department Vehicle Lists, PO Correction List and etc
- Performs administrative tasks based on set procedures, establishment, and maintenance of filing systems
- Negotiated contracts with suppliers/vendors to secure favorable terms that supported cost-saving initiatives.
- Coordinated company events, promoting a positive corporate culture and fostering relationships among employees.
- Facilitated communication between departments by organizing regular meetings and creating clear channels for information sharing.
- Entered invoice into accounting software for payment.
- Managed contract and price negotiations with office vendors and service providers.
- Participated actively in planning and executing company events.
- Managed office supply inventory, ensuring adequate levels were maintained while reducing costs through strategic purchasing decisions.
- Monitored invoices and backup documentation for proper authorization.
- Assisted human resources department with recruitment efforts, screening candidates and coordinating interviews to expedite the hiring process.
- Liaised between internal departments and external partners, facilitating clear communication pathways that contributed to efficient problem resolution.
Front Office Executive & Conference Administrator
Goldman Sachs
10.2010 - 08.2012
- Welcoming guests and visitors with pleasing smiles addressing them to take their seats
- Maintaining cordial relations with every staff
- Planning and coordination of visitors to department/division
- Booking Video conference, Tele Presence & other general meeting rooms
- Reminder request for all kinds of meeting room arrangements
- Updating the upcoming visitor's list on a weekly basis (Internal & External Global visitors)
- Co-coordinating with HCM for New hire integration
- Co-Coordinating with VPs Admin for Town hall arrangements
- Sending daily handover to services and facilities
- Preparing daily wise and monthly wise reports
Front Office Executive & Help Desk Admin
ING Vysya
02.2007 - 08.2010
- Company Overview: Corporate Office
- Performed general office duties and administrative tasks
- Preparing daily wise and monthly wise reports
- Processing Vendor bills, and follow-up up with Purchases / Accounts for their payments
- Billing and record maintenance of billing, etc
- Assist the employee with the stationery request
- Welcoming guests and visitors with pleasing smiles addressing them to take their seats
- Maintaining cordial relations with every staff
- Handling telephonic calls (STD/ISD)
- Maintaining the register of visitors and employees
- Coordination with security and ensuring that employees register at the end of every month
- Monitoring day-day room courier process with quality records maintained
- Handling Board line and reception calls
- Corporate Office
Tele Sales Executive (Out-Bound)
Hutch G.S. Management Services Ltd and Aviva Life Insurance Company Ltd
08.2004 - 01.2007
- Maintaining friendly relationships with customers
- Updating them with a recent plan introduced by Hutch
- Selling the postpaid connection
- Recruiting Advisors
Education
MBA - Human Resources Management
Maniple University
India09-2024
Skills
- Organizational Expertise
- Communication Skills
- Team Collaboration
- Detail-Oriented
- Financial Management
- Multitasking
- Multitasking Abilities
- Reliability
- Team building
- Public relations
Certification
- FMP (Facilities Management Professional), PRO GUIDE, Qatar
- Getting started with Power BI Desktop, Coursera
- Foundation of Project Management, Google
Awards
- Appreciation Award, FIFA World Cup Qatar 2022
- Appreciation Award, Safety and Security Week-2023
Projects
FIFA World Cup Qatar 2022, Independently managing multiple tasks and assigned projects while respecting deadlines and simultaneously ensuring the integrity of all information and data. Safety and Security Week-2023, Recognized for commitment, resourcefulness, and proficiency in improving operational affairs to support key organizational objectives.
Personal Information
- Passport Number: J8439603
- Date of Birth: 03/05/85
- Gender: Female
- Nationality: Indian
Accomplishments
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Resolved product issue through consumer testing.
Languages
English
Native language
Hindi
Advanced
C1
Timeline
Corporate Services Administrator
Qatar Airways
02.2013 - Current
Front Office Executive & Conference Administrator
Goldman Sachs
10.2010 - 08.2012
Front Office Executive & Help Desk Admin
ING Vysya
02.2007 - 08.2010
Tele Sales Executive (Out-Bound)
Hutch G.S. Management Services Ltd and Aviva Life Insurance Company Ltd
08.2004 - 01.2007
MBA - Human Resources Management
Maniple University
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