Kay Archibald
Pleasanton,CA
Summary
Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Overview
27
27
years of professional experience
Work History
Executive Assistant
San Lorenzo Unified School District
San Lorenzo, CA
02.1997 - 02.2024
- Provided secretarial support to the executive staff including composing correspondence, memos, presentations, reports and other documents as requested.
- Processed accounts payable and receivable transactions accurately within set timeframes.
- Managed incoming mail by sorting out items that needed immediate attention or forwarding it on to the appropriate department or individual for action or response.
- Answered incoming telephone calls from internal and external customers promptly and professionally; transferred calls appropriately; responded to inquiries in a timely manner.
- Ordered office supplies as needed while monitoring inventory levels to ensure adequate stock is available at all times.
- Reviewed and processed expense reports and invoices for accuracy and completeness.
- Organized and maintained executive calendars, scheduled meetings, conferences, travel arrangements, and appointments.
- Prepared agendas for meetings; took minutes during meetings; distributed meeting notes to appropriate personnel.
- Coordinated communications between departments to ensure timely completion of projects.
- Established procedures for maintaining files of all office correspondence, memorandums, agreements, and contracts, ensuring easy access when needed.
- Created spreadsheets using Excel software programs including formulas, and pivot tables.
- Coordinated meeting and work schedules for staff teams and executives.
- Managed director's calendar and prepared meeting materials.
- Set up meeting and event logistics for senior management and updated calendars.
- Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
- Took detailed notes in meetings and disseminated information afterward.
- Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
- Coordinated multiple schedules using online calendaring system.
Education
Some College (No Degree) -
Chabot College
Hayward, CASkills
- Administrative Support
- Invoice Processing
- Customer Service
- Meeting planning
- Scheduling
- Database Management
- Office Management
Timeline
Executive Assistant
San Lorenzo Unified School District
02.1997 - 02.2024
Some College (No Degree) -
Chabot College
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