Summary
Overview
Work History
Education
Timeline
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KAY E. FOLEY

LEXINGTON,USA

Summary

  • Dedicated and technically skilled business professional with a versatile administrative support skill set developed through experience as an office manager, secretary, administrative assistant and office clerk.
  • Dedicated and technically skilled business professional with a versatile administrative support skill set developed through experience with a full array of Accounting, Bookkeeping, Inventory and hands on experience.
  • Accounting cycle focused with diverse industry experience including manufacturing, distribution, printing, the arts and retail.
  • Able to perform all administrative tasks to ensure smooth and efficient operations, very skilled at preparing and distributing materials.
  • Able to read schematics and blueprints to interpret and identify parts.
  • Officially commended for initiative, enthusiasm, tenacity, persuasiveness, intense customer focus and dependability in performance evaluations.
  • Excellent interpersonal, persuasive and communication skills.
  • Offer advanced computer skills in MS Office Suite, Quickbooks, PaintShop Pro X6,Sage, Peachtree and other applications/systems.

Overview

45
45
years of professional experience

Work History

Data Processing, Vendor File Updates, Accounts Payable

GJ Pepsi Company
Lexington, KY
01.2022 - Current
  • Coded invoices for Lexington and Ohio branches of GJ Pepsi Company, reconciled invoices for accounts payables, updated vendor files for W-9 and 1099 forms.
  • Updated Excel files for vendor tax information.
  • Reconciled scanned invoices in Laserfiche from Outlook emails system.
  • Substituted front desk phones, routing calls using Microsoft Teams system.
  • Used share screen and worked with others using this method.
  • Contacted vendors using the phones system on Microsoft Teams.
  • Researched vendors using Great Plains, Laserfiche, and Google.
  • Printed, scanned, and sent documents through company emails system.

Customer Service and Data Processing

Adecco and Staffmark Employment Professionals
01.2015 - Current
  • Running a large inventory file switch over from stock to assembly items for a local company.
  • Worked in the Accounting Department.
  • Maintained General Ledger Numbers, Item types, Bills of Material, Spreadsheets, which I created in Excel.
  • Processed AP mail, Journal Entries, Inventory Transactions, Capital Asset Records, Inventory Counts.
  • Filing, Credit Card Processing, and training of new employees.
  • Data Entry, editing, pledge processing of credit card information, bank account information and personal information for a consumer database of more than 25,000 national, regional, and local viewers and donors.
  • Handling a wide variety of questions, issues, database questions which might require editing, and other care.
  • Helped during the Spring Pledge Drive at the station.
  • Included heavy donation processing.
  • Processing Break Sheets, times when programming was on break, when the phone banks would be open and taking heavy calls.
  • Processing Premium Sheets for up to three separate blocks of programming per day, for 2 weeks.
  • Making sure station folders were filled with the appropriate materials for the volunteers at the phone banks, and that each day the folders were organized with the correct programming premium sheets and other network information to communicate to donors.
  • Data entry of Cash Receipts taken by the station into the station files and data processing of those Credit Card Receipts taken by the station.
  • Sending out correspondence to donors, such as member viewing magazines, member cards and communications.
  • Front desk, main lobby at KET Studio, routing calls, aiding staff, crew, donors, customers and the public in a service capacity for the television station.
  • Knowledge of the organization, computer system, mail system, phone system plays an important part in this position.
  • Requested by management of the KET Studio Office Building when my assignment with the Fund Department was coming to a close.

Photographer and Editor

Kay Foley Photography
Lexington, KY
01.2012 - Current
  • Discussed and advised clients regarding photo types.
  • Framing subject matter and background in lens to capture desired image, focusing camera and adjusted settings based on lighting, subject material, distance, and film speed.
  • Estimating and measuring light level, distance, and number of exposures needed, using measuring devices and formulas, coordinating and directing services to aid the Art's community in Lexington and Louisville.
  • Provide editing, image manipulation, and image restoration for clients using PaintShop Pro X6.

Temporary Employment

Robert Half Temporary Employment
Lexington, KY
08.2024 - 09.2024
  • Take care of clients and customers who have appointments in the REGUS Centers, which include meetings with doctors, therapists, financial professionals, psychologists, online learning, attorneys, dentists, and various other professionals who are located in the building.
  • The front desk at Regus serves as an overall reception area for the entire building here at the Paragon Center.
  • There are 2 people who work the front desk and I have been given the opportunity to help the people who have appointments with the professionals here, along with the professionals who lease the office space.
  • I also answer the phone, witness documentation, mostly for attorneys and clients, answer questions if need be, greet all those who arrive and guide visitors to the correct offices, open and close the lobby, gather mail when needed for the people who have offices here, keep records of appointment names and times, take care of the kitchen when needed.
  • When office board rooms are taken for a block of time, I make sure the correct people have claim to them for the correct times.

Customer Service and Customer Returns Associate

Integrity Staffing Associates and Amazon.com
01.2020 - 01.2022
  • Processing returned items from Amazon customers.
  • Very customer-oriented work, fast paced, detail oriented, requiring the ability to read and communicate well with a variety of people on all levels in the Fulfillment Center.
  • Must learn new tasks as they are introduced on the computer and in group settings.
  • Also handle hundreds of items daily in such a way as to make the customer experience a positive one.
  • Objective reasoning, professional attitude, excellent computer skills and efficient work habits all are vital in making this job successful for the employee, for the customer, and for Amazon.
  • It was a great experience during this unique time in our world, and it was wonderful to be part of that group who helped people feel a sense of normalcy during the events of the year.

Accounts Payable and Billing

Lexair, Inc
Lexington, KY
09.1999 - 06.2011
  • Accounts Payable Processor for 12 years, handling the entire AP routine daily, including entering invoices for payments, keeping up with vendor information, and speaking to vendors on the phone.
  • I ran checks at least once a week, processed manual checks in the accounting system, and made sure checks were mailed out in a timely manner.
  • Part of my job was oversight of our credit quality, which meant paying our bills on time, and whether or not to take a discount with certain vendors.
  • I worked closely with the Treasurer of the company for 12 years in this capacity.
  • Effectively interacted with buyers, project managers and expeditors in resolving purchase order issues.
  • Part of the implementation team for introduction of new software program for the entire organization.
  • Processed checks and posted check writing on a weekly basis.
  • Developed and implemented methods to maintain accurate inventory levels, creating new categories for bill of material for new parts created and developed.
  • Filled in for Receptionist answering multi-line phone system, directing phone traffic and routing calls to appropriate parties.

Prior Years' Experience in Accounting

01.1981 - 01.1999
  • Accounts Receivable for Manufacturing Company in 1981, involving Collections and spreadsheet work, where I first learned the basics of computerized accounting.
  • In California, a great deal of Accounts Payable and Administrative Temporary work, using IBM computers.
  • It was the mid-1980s when I began working in Accounts Payable and learning to process checks and payments for various temporary agencies.
  • Accounts Payable work throughout the 1990s on an array of software.
  • I worked for Carquest in Accounts Payable.
  • A very large number of vendors who sent invoices to us daily up to 50 phone calls a day.
  • Managing Vendor Statements with invoices. Researching problems. Heavy data entry daily.
  • Switched from a DOS based computer program to the early Oracle Software.
  • Once I learned the Oracle AP Software, I helped other employees who were having trouble learning it.

Education

Bachelors of Arts - Business with a Concentration in Accounting

Midway College
Midway, KY

Bachelors of Arts - Fine Arts

California Lutheran University
Thousand Oaks, CA

Timeline

Temporary Employment

Robert Half Temporary Employment
08.2024 - 09.2024

Data Processing, Vendor File Updates, Accounts Payable

GJ Pepsi Company
01.2022 - Current

Customer Service and Customer Returns Associate

Integrity Staffing Associates and Amazon.com
01.2020 - 01.2022

Customer Service and Data Processing

Adecco and Staffmark Employment Professionals
01.2015 - Current

Photographer and Editor

Kay Foley Photography
01.2012 - Current

Accounts Payable and Billing

Lexair, Inc
09.1999 - 06.2011

Prior Years' Experience in Accounting

01.1981 - 01.1999

Bachelors of Arts - Business with a Concentration in Accounting

Midway College

Bachelors of Arts - Fine Arts

California Lutheran University

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KAY E. FOLEY