Kay Gaydos
Henderson ,NV
Summary
Dynamic Executive Assistant with a proven track record at MLG Attorneys at Law, excelling in advanced multitasking and proactive problem-solving. Enhanced executive efficiency through meticulous calendar management and seamless communication. Skilled in expense reporting and exceptional organization, ensuring smooth operations. Utilizes strong organizational and multitasking skills to handle high-pressure environments. Track record of maintaining confidentiality and supporting executive-level decision-making.
Overview
16
16
years of professional experience
Work History
Executive Assistant to the President
MLG Attorneys at Law
06.2024 - 03.2025
- Enhanced executive efficiency by managing and prioritizing the President''s daily schedule, appointments, and travel arrangements.
- Managed sensitive information discreetly, maintaining strict confidentiality in all aspects of executive support.
- Assisted with the onboarding process for new executive team members, creating a smooth transition for all involved parties.
- Facilitated seamless communication between the President and team members, ensuring timely responses to emails and phone calls.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Assist with planning and organizing employee events and activities. Ensuring seamless operation of company functions.
- Assisted with daily business and personal tasks
Legal Assistant
Ledger Law
09.2022 - 06.2024
- Maintained strict confidentiality, protecting sensitive client information as required by legal ethics and regulations.
- Handled office scheduling and made notes for deadlines, motions, and other important dates.
- Improved communication between attorneys and clients by scheduling meetings, providing status updates, and relaying critical information promptly.
- Increased client satisfaction by efficiently managing case files and promptly addressing inquiries.
- Managed high-volume workload while maintaining strict attention to detail on every task such as drafting pleadings or summarizing depositions accurately.
- case review(s) and written deposition questions for lead attorney
Executive Assistant to the Chief Executive Officer
Home Mortage Allegiance
08.2019 - 08.2022
- Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
- Anticipated potential challenges in daily operations and devised appropriate solutions to maintain uninterrupted workflow in the executive office.
- Organized and coordinated conferences and monthly meetings.
- Created expense reports, budgets, and filing systems for management team.
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Assisted with daily business and personal tasks
Administration Assistant
Partners Capital Group
09.2014 - 08.2019
- Ordering office supplies, maintaining inventory, and ensuring the office is organized and efficient.
- Help with posting job openings, screening resumes, and scheduling interviews.
- Onboarding new employees. Assist with new employee orientation and integration into the company.
- Assist with planning and organizing employee events and activities. Ensuring seamless operation of company functions.
- Basic book keeping, QuickBooks. Ensuring accurate and timely payment of salaries and wages.
Receptionist
Fletcher Jones Motorcars
06.2009 - 09.2014
- Answering phone calls, responding to emails, and acting as a point of contact for visitors.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Confirmed appointments, communicated with clients, and updated client records.
- Answered phones promptly and directed incoming calls to correct departments.
- Resolved customer problems and complaints.
- Opened and disrupted mail.
Education
Associate of Arts - Communications
Irvine Valley College
Irvine05-2012
Skills
- Advanced multitasking
- Proactive problem-solving
- Expense reporting
- Meeting facilitation
- Exceptional organization
- Time management expertise
Timeline
Executive Assistant to the President
MLG Attorneys at Law
06.2024 - 03.2025
Legal Assistant
Ledger Law
09.2022 - 06.2024
Executive Assistant to the Chief Executive Officer
Home Mortage Allegiance
08.2019 - 08.2022
Administration Assistant
Partners Capital Group
09.2014 - 08.2019
Receptionist
Fletcher Jones Motorcars
06.2009 - 09.2014
Associate of Arts - Communications
Irvine Valley College
Similar Profiles
Shiraz TarakjianShiraz Tarakjian
HR Business Partner at Ayar Law Group - Michigan Tax Law AttorneysHR Business Partner at Ayar Law Group - Michigan Tax Law Attorneys
Julie BinghamJulie Bingham
Director of Client Services at Ayar Law Group - Michigan Tax Law AttorneysDirector of Client Services at Ayar Law Group - Michigan Tax Law Attorneys
Sultan Al GhanimSultan Al Ghanim
Senior Lawyer at Al Ghanim Law Firm Attorneys And Counselors At LawSenior Lawyer at Al Ghanim Law Firm Attorneys And Counselors At Law