Kay General
Payroll/Benefits Administrator
Jacksonville,Fl
Summary
Reliable Personal Assistant with track record of initiative and accuracy. Highly organized and consistently anticipates needs of clients. Skilled multitasker proficient in [Software] and correspondence management. Dedicated [Job Title] with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills. Reliable [Job Title] serving unique client needs through clear communication and coordinated support functions. Consistently follows safety guidelines for lifting, exercise and transportation to avoid client injury or discomfort. Honors spirit of empathy and respect to maintain open dialogue and trust. Experienced [Job Title] with over [Number] years of experience in [Industry]. Excellent reputation for resolving problems and improving customer satisfaction.
Overview
43
43
years of professional experience
Work History
Personal Assistant
Peter Hanson
- Policy & Procedure Manual preparation.
Owner Operator of Bed & Breakfast and Fine Dining
General Elliott Inn, Aiken, LLP
08.2003 - 11.2005
- Manage all reservations, administer to daily duties of the B&B, Payroll for staff of 20 which includes all state and federal tax filings
- Accounts payable and benefits for staff
- Process banking deposits and monthly reconciliation’s using Excel
- Train staff, review all advertising with media, and promote the facility in the community
- Manage inventory and prepare budget for new year
- Fox, Wackeen, Dungey, Beard, Sobel, & McCluskey
Human Resources Administrator, Benefits Administrator, and Assistant
South Carolina
08.2004 - 10.2005
- To the Administrator
- Semi-monthly payroll, all payroll deductions, tax preparations for firm
- Monitor eligibility for 401k plan, medical insurance coverage, life insurance, workers compensation, file reports to state for all new hires and unemployment claims
- Process Direct Deposits for all of staff via internet
- Negotiate insurance renewal contract
- Plan retreat for all partners in July
- Maintain HR Compliance Records and training of new staff
- Responsible for all new hire processing, interviews and placement
- Manage files for all vacation/sick/personal time for staff
- Verify employment inquires
- Update the policy and procedure manual for staff and attorneys
- Conduct training sessions
- Represent firm at community functions
- Conduct safety meeting with staff on a monthly basis
- Assisting the Managing Partner with any special projects
- Prepare budgets for new year
- Assisted with marketing when director was terminated.
Payroll/Benefits – Human Resources
Mirasol Country Club
01.2004 - 07.2004
- Bi-weekly payroll with Oasis Systems
- Responsible for all new hire processing, instructing employees of benefit package upon hiring
- Organizing employee personnel files
- Log all vacation and sick time for all employees
- Respond to inquires from Oasis as needed
- Establish meeting for information on eligible employees – medical plan, dental plan, 401k, life insurance and short and long term disability
- Integration of international labor force/training, verify all documentations and arrange lodging
- Process all A/P invoices for payment, coding, entering data and printing checks
- Monthly accruals, filing, and assisting with month end closing ( journal entries and reconciliation of checking accounts)
- Assisting the controller with numerous other duties as needed to continue a smooth flow in the department.
Payroll/Benefits Administrator – Human Resources Administration
Quick Test, Inc
10.1996 - 07.2003
- Bi-weekly payroll for 3,400 hourly and salaried employees, using ADP payroll processing system with inhouse E-mail adaptation
- Responsible for all unemployment claims, garnishments, credit union deductions and 401K plan administration
- Quick Test, Inc is in 36 states at the present time with 101 locations in the US
- Process all salaried confidential files including reviews, new hires and medical & dental on the company group plan
- Process over 9,000 W-2’s at year end
- Organize personnel files
- Human Resources include all unemployment claims throughout the US, technical problems and any
- EEOC mediations when necessary as well as FMLA, HIPPA situations
- Organized Human Resources Dept
- Allocation of vacation and holiday benefits for the hourly and salaried employees
- Respond to all inquires from state and federal agencies which are labor related
- Process INS reports
- Administration of 401K plan through Fidelity Savings Corp
- For all qualified employees.
- Managed monthly, quarterly and annual payouts for merit rewards, sales commissions and bonus programs.
- Expedited benefit delivery by establishing working relationships with benefit providers.
- Designed, evaluated and modified benefits policies to keep programs current, competitive and in compliance with legal requirements.
- Fulfilled reporting requirements of Employee Retirement Income Security Act (ERISA).
- Planned and delivered [Number] events per year focused on enhancing employee satisfaction.
- Reduced benefits expenses by revamping company plans for dental, life and disability.
- Oversaw bi-weekly payroll for [Number] locations with more than [Number] total employees.
Owner- Financial Director
Old Howard Saloon & Eatery, Inc
06.1984 - 07.1996
- Human Resources and Payroll
- Food and Beverage Director – on and off site catering
- Main dining room/bar seating for 165
- Accounts payable, payroll, accounts receivable, general ledger and monthly financial reports
- Audit of year-end systems and reports
- Scheduling of 88 employees bi-weekly
- Menu planning and analysis with quality control on food product
- Training and human resource management
- Monthly and yearly reviews of staff
- INS Reporting of staff
- Prepare monthly closing and management reports
- Manage private “Party Room” with seating cap of 150 with separate kitchen/bar
- All responsibilities for Off-Site catering.
- Supervised billing, payroll, month-end, reconciliations, general ledger accounting and numerous other financial processes.
- Negotiated contracts with vendors to keep costs under control.
- Lead committee meetings discussing budgets and related financial decisions.
- Kept company in compliance with applicable local, state and federal financial regulations.
- Provided comprehensive assistance for internal and external audits.
- Managed day-to-day operations within [Number]-person finance department for [Type] organization.
- Set clear departmental objectives and developed effective strategies to achieve targeted goals.
- Protected company assets with strategic risk management approaches.
General Trucking Inc
01.1981 - 01.1984
- Payroll, banking and financial statements
- Maintain trip logs for fuel taxes for 9 semi-trucks.
General’s Vegetable Markets, Inc
01.1981 - 01.1984
- Accounts payable, accounts receivable, payroll, financial planning and human resources
- Coordinate the trucking company with the operation of the vegetable markets
- 124 employees.
Senior Inventory Specialist/Tire Analyst
Eveleth Mining Company Eveleth
01.1974 - 01.1982
- Cost accounting, general accounting with specialty in Inventory Control and yearly budget preparation.
- Studied movement of goods to identify gaps in efficiency and other areas needing improvement.
- Analyzed weekly and monthly patterns to forecast business needs, reducing inventory costs [Number]%.
- Suggested improvements to cut costs and improve supply chain process, incorporating asset utilization, performance measurement and outsourcing approaches.
- Identified, selected and maintained logistic suppliers and achieved optimum costs and service qualities.
- Optimized execution of supply chain by forecasting, scheduling orders and balancing inventory levels for over [Number] accounts.
- Managed distribution network, logistics, trade compliance and warehouse management.
- Improved cycle count discrepancy rates [Number]% through process improvements and maintaining high levels of data integrity.
Payroll edit accountant
White Pine Copper Co
01.1968 - 01.1974
- Weekly payroll for 2,700 employees
- Inhouse computer system
- All taxes, deductions and adjustments to P/R
- OSHA Safety Training -New hires
- Assist Office Manager.
- Prepared working papers, reports and supporting documentation for audit findings.
- Provided journal entries and performed accounting on accrual basis.
- Tracked funds, prepared deposits and reconciled accounts.
- Completed audit papers by thoroughly documenting audit tests and findings.
- Calculated payroll deductions by accurately using [Software] and processed payroll to meet preset requirements.
- Maintained integrity of general ledger and chart of accounts.
- Partnered with auditors on annual audits and realized compliance with governmental tax guidelines.
- Identified management control weaknesses and provided value added suggestions for remediation.
Education
Associate of Applied Science - Accounting / Computer Programing
Gogebic Community College
Ironwood, MI05.1966
B.S - Accounting, IBM
University of Wisconsin
Milwaukee, WI11.1973
ADP Payroll Training and Report Writer, Ft Lauderdale, Fl U of Miami; Training – How to Deal with Difficult Employees, Miami, Fl SHRM Courses: Essentials of HR Management and HR Tools and Benefits : Balancing HR and - undefined
Skills
- Computer Skills:
- Jonas Software and Stromberg Payroll Systems- Oasis System
- IBM Aptiva software & IBM Business Management Software
- Windows XP, Microsoft Word, and Excel
- Corel and Word Perfect, Dapix and Amics (Law Firms Systems )
- ADP Windows Payroll System , ADP Report Smith Writing and E-Time/E-FORCE Time System
- Platinum System, Wan, Jams and Fox-Pro Systems
- Quick Books Accounting Procedures and Payroll
- Shipping and Receiving Packages
- Reports and Financial Statements
- Intuit QuickBooks
- Data Research and Compilation
- Expense Management
- Bookkeeping and Basic Accounting
- Travel Arrangement Coordination
- Event Planning
- Access Controls
- Administrative Support
- Calendar Management
- Calendar and Scheduling Software
- Valid Driver's License
- Document Filing and Retrieval
- Correspondence and Memos
- Meeting Agenda Preparation
- Report Distribution
- Multitasking and Organization
- Invoice Preparation
- Inquiry Response
- Organizing and Preparing Meetings
- Video Conferencing Software
- Records Management Databases
- Business Correspondence
- Running Errands
- Purchasing and Procurement
- Appointment Scheduling
- Visitor Greeting
- Travel Administration
- Providing Feedback
- Office Supplies and Inventory
- Attention to Detail
- Housekeeping Duties
- Client Satisfaction
- Interior Decorating
- Project Requirements
- Employee Retention
- Cash Management
- Household Management
- Client Requirements
- Executive Presentations
- Persuasive Negotiations
- Personal Hygiene Assistance
- Proper Phone Etiquette
- Grocery Shopping
- Office Systems Management
- Coordination Skills
- Punch Lists
Timeline
Human Resources Administrator, Benefits Administrator, and Assistant
South Carolina
08.2004 - 10.2005
Payroll/Benefits – Human Resources
Mirasol Country Club
01.2004 - 07.2004
Owner Operator of Bed & Breakfast and Fine Dining
General Elliott Inn, Aiken, LLP
08.2003 - 11.2005
Payroll/Benefits Administrator – Human Resources Administration
Quick Test, Inc
10.1996 - 07.2003
Owner- Financial Director
Old Howard Saloon & Eatery, Inc
06.1984 - 07.1996
General Trucking Inc
01.1981 - 01.1984
General’s Vegetable Markets, Inc
01.1981 - 01.1984
Senior Inventory Specialist/Tire Analyst
Eveleth Mining Company Eveleth
01.1974 - 01.1982
Personal Assistant
Peter Hanson
Associate of Applied Science - Accounting / Computer Programing
Gogebic Community College
B.S - Accounting, IBM
University of Wisconsin
ADP Payroll Training and Report Writer, Ft Lauderdale, Fl U of Miami; Training – How to Deal with Difficult Employees, Miami, Fl SHRM Courses: Essentials of HR Management and HR Tools and Benefits : Balancing HR and - undefined
Payroll edit accountant
White Pine Copper Co
01.1968 - 01.1974
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