Kay Scott
Summary
With 35 years of experience providing support to administrators, I have excellent time management skills with demonstrated ability to prioritize and handle multiple projects, customer service focused, and detail-oriented to create optimal efficiency. I work well independently and as a team member, I have strong interpersonal and communication skills with the ability to collaborate with diverse individuals. I am a critical thinker and I support any organization professionally and confidentially.
Overview
37
37
years of professional experience
1
1
Certification
Work History
Risk and Insurance Officer
09.2016 - Current
- Collaborate in the preparation, scheduling and implementation of seminars and special meeting with constituents
- Make presentations at duly called seminars and meetings
- Make presentations on risk management to congregations as requested
- Prepare and follow-up on claims made until individual or church is refunded/paid
- Prepare liens, discharge notices, and insurance letters, and process documents for workers; make payments to insurance companies and send salary deduction notices from workers’ salaries
- Liaise with insurance companies to update workers' households insurance and prepare requisition for payment and salary deduction notices from workers’ salaries
- Prepare and dispatch quarterly newsletter
- Communicate (letters and phone calls) with treasurers regarding payment for denominational property insurance; provide statement of accounts
- Prepare activities, short term travel, Pathfinder and denomination property insurance schedules
- Send bills for payment; inform workers and constituents of payments due; dispatch ID and certificates when necessary
- Answer queries regarding insurance matters
Administrative Assistant
05.1988 - Current
- Provide general secretarial and administrative support- typing correspondence, reports; provide churches with TRN numbers, dispatchi legal documentation such as titles and leases
- Maintain record keeping system and files; monitori incoming and outgoing correspondences
- Update property documentation register
- Manage telephone calls and provide timely feedback; maintain appointment diary
- Arrange and attend meetings, seminars, workshops, and committee matters
- Prepare and dispatch minutes for meetings
- Receiving of worker’s loan applications, getting approval and dispatching to relevant institution
- Respond to worker’s general queries regarding policies and services
- Maintain Employee Benefits Plan online platform
- Prepare and dispatch to higher organization (IAD), worker’s quarterly Employee Benefits benefits plan
- Fundraising coordinator for departments as requested
- Tracks donations, creates budget and provide committee with report
- Prepare, package and dispatch annual funds for children’s treat
- Assist other departments
- Perform any other administrative duties that may be assigned from time to time
Payroll Clerk
02.2012 - 08.2016
- Prepared and updated the master payroll list of all current workers, temporary and special contractors, ensuring accurate amounts or entitlement
- Prepared and uploaded monthly payroll to prescribed banks on timely basis to allow for online approval for payment
- Prepared voluntary payroll letters for various institutions; ensured all loan repayments are remitted to institutions
- Made statutory deductions payments to institutions
- Mailed journals
- Processed annual year end summary reports to government agencies
- Packaged and delivered pay slips
Office Manager
01.2011 - 12.2015
- Scheduled regular meetings with cafeteria staff
- Reviewed and approved purchasing list each fortnight
- Acquired relieving cafeteria staff when necessary and prepared and approved payment requisition
- Purchased and mounted necessary signage in building as per safety standards
- Coordinated purchase of utensils and table linens
- Executed duties in an effective and efficient manner, resulting in an orderly office
Education
MBA - Finance
Northern Caribbean University
Mandeville03.2021
Skills
- Microsoft Word
- Excel
- PowerPoint
- Publisher
- Event planning
- Administrative Support
- Confidential Record management
- Team collaboration
Certification
- English Grammar & Research Methodology, University of the Indies Open Campus, 07/01/94
- Labour and Employment Law, Northern Caribbean University, 02/01/16
Timeline
Risk and Insurance Officer
09.2016 - Current
Payroll Clerk
02.2012 - 08.2016
Office Manager
01.2011 - 12.2015
Administrative Assistant
05.1988 - Current
MBA - Finance
Northern Caribbean University
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