Open To Work
Kaycianne Russell Wandel
Jacksonville,FL
Work Preference
Summary
Detail-oriented administrative professional with experience in office administration, construction management support, payroll, scheduling, customer communication, and data management. Strong organizational and communication skills with a proven ability to maintain accuracy, efficiency, and professionalism in fast-paced environments.
Overview
1
1
Certification
13
13
years of professional experience
Work History
Market Researcher (Remote, Temporary)
First Watch
02.2024
- Conducted market research for expansion opportunities in major cities for the popular restaurant.
- Compiled event and partnership data to support marketing exposure, keeping it well organized and detailed.
- Prepared weekly research reports for project management review, making it easy and efficient for her to see upcoming events.
Administrative Assistant
KCI Technologies, Inc.
05.2024 - 03.2026
- Coordinated meetings, prepared agendas, and recorded meeting minutes and served as extra eyes for managers and contract support specialists.
- Managed document uploads for DOT filing systems, saving time for contract support specialists.
- Scheduled vehicle inspections and maintenance appointments well in advance of the deadline to prevent delinquent vehicle updates.
- Ordered and maintained office supplies and shipping materials so our inventory was always fully stocked.
- Processed FedEx and DocuSign correspondence during spare hours to save trips for managers.
- Assisted with estimate data entry and office event coordination so the employees in the company could have personal time to mingle, converse, and catch up.
Order Entry Clerk (Temporary)
Smith Transport
03.2024 - 05.2024
- Monitored pickup and delivery schedules and updated transportation systems accurately so deliveries would be made on time.
- Coordinated customer pickup and delivery appointments via phone and email.
- Resolved customer issues within scope of authority, and if I couldn’t I forwarded the message to the manager.
- Communicated workflow updates with team members to maintain efficiency and remain up to date on communication.
Administrator
Superior Construction
Jacksonville, Florida
06.2022 - 12.2023
- Managed financial data entry in B2W Track and Vista systems, saving manager’s time and energy to focus on other projects.
- Processed payroll and payroll taxes in compliance with regulations.
- Assisted with employee onboarding and hiring documentation, making sure all information was accurate and in a secure location.
- Maintained records in OnBase content management system.
- Coordinated inventory and office supply management for projects so the office was well stocked at all times.
English Teacher
Digital Academy of Florida & River City Science Academy
08.2013 - 05.2022
- Developed and delivered curriculum for multiple English courses.
- Adapted instruction to improve student engagement and comprehension.
- Incorporated technology into classroom and virtual learning environments.
- Supported student achievement through individualized instruction and study strategies.
Education
M.A. - Creative Writing
Chatham University
B.A. - English Literature
Saint Francis University
Skills
- Office Administration
- Scheduling & Calendar Management
- Payroll & Accounts Payable/Receivable
- Data Entry & Documentation
- Customer Service & Communication
- Meeting Coordination & Minutes
- Construction Management Support
- Microsoft Office (Word, Excel, Outlook)
- Adobe Acrobat & PDF Management
- B2W Track, Vista, OnBase, PSSP/SCOC
- Market Research & Reporting
- Organization & Multitasking
Accomplishments
Accomplished administrative professional with a proven record of improving office efficiency, supporting executive and project management teams, and ensuring accurate coordination across administrative, financial, and operational functions. Successfully streamlined document management, payroll processing, scheduling, and regulatory compliance while maintaining exceptional attention to detail in fast-paced corporate and construction environments. Recognized for anticipating organizational needs, proactively solving problems, and creating efficient systems that allow managers and teams to focus on high-priority objectives.
Throughout a diverse career spanning administration, construction support, education, and research, consistently demonstrated strong organizational leadership, clear communication, and the ability to quickly master new technologies and business systems. Earned specialized certifications in FDOT construction processes, virtual assistance, and emerging AI technologies, reflecting a commitment to continuous professional development and adaptability.
Known for building positive working relationships, maintaining confidentiality, managing complex administrative responsibilities with accuracy, and delivering dependable support that contributes to team productivity, operational success, and exceptional customer service.
Certification
- Virtual Assistant Certification — BELAY (2026)
- Asphalt I & II Certification — FDOT (2025)
- Estimates I & II Certification — FDOT (2024)
- Advancements in AI Technology — Superhuman (Ongoing)
- Health Coach Certification — Institute of Integrative Nutrition (2020)
Timeline
Administrative Assistant
KCI Technologies, Inc.
05.2024 - 03.2026
Order Entry Clerk (Temporary)
Smith Transport
03.2024 - 05.2024
Market Researcher (Remote, Temporary)
First Watch
02.2024
Administrator
Superior Construction
06.2022 - 12.2023
English Teacher
Digital Academy of Florida & River City Science Academy
08.2013 - 05.2022
B.A. - English Literature
Saint Francis University
M.A. - Creative Writing
Chatham University