Kay L. Lilly

Effectively mastered and filed into the company's new Parley Pro contract lifecycle management (CLM) platform hundreds of contracts, precisely inputting and handling all contracts while confirming parties and agreement scopes for accurate database entry. Met daily with the company's legal counsel for two hours to review accurate contract input into CLM.

Processed and facilitated execution of all contracts related to University construction projects, real estate acquisitions, student internships, housing rentals, and sponsored events.

Ensured management of contractual documents through proficient use of Optimus eContracts and dual DocuSign accounts. Aided staff in creation of standardized University agreements and effectively managed requests for archived documents within legacy databases. Distributed vital correspondence to Deans and support staff, maintaining seamless communication channels. Provided comprehensive paralegal support to four-attorney Legal Affairs Department, ensuring efficient departmental operations.

Enhanced contract entry and management procedures by seamlessly incorporating new database programs into operations within the Legal Affairs Department as well as various University departments.

Demonstrated exceptional multitasking and organizational skills as the sole administrative support for attorneys in Legal Affairs Department.

• Managed contract review, commentary, and revision for notable construction projects such as Paramount Miami Worldcenter and Legacy Hotel & Residences.
• Led the creation and submission of necessary documentation for the formation of new business entities, resulting in the successful establishment of five corporations with assigned Employer I.D. numbers.
• Directed due diligence processes for large-scale real estate assemblage projects to ensure meticulousness and adherence.
• Provided support to in-house counsel in negotiating and drafting contracts for Blue Zones' participation in the Legacy Hotel & Residences development project, guaranteeing adherence to applicable laws, contractual obligations, and project specifications.

• Owned and operated a Florida Notary Public signing company providing travel notary public services for clients throughout Florida.
• Proficiently handled 1,000+ residential refinance mortgage loan closings.
• Performed notarizations for loan documents, affidavits, and other legal documents.
• Prepared and checked loan packages to ensure accuracy of all required signatures.
• Provided explanations of legal documentation to clients prior to notarization.
• Wedding officiant; conducted powers of attorney and probate document signings.

• Administered commercial real estate lease agreements and extensions, ensuring accurate documentation for new and existing tenants, reducing lease disputes
• Supported compliance with regulatory standards by accompanying City of Pembroke Pines inspectors during routine building inspections, resulting in zero violations and fostering a positive relationship with local authorities
• Managed the on-site operations of a twin, four-story, 91,996 sq. ft. Class A commercial office building in Pembroke Pines, FL with no on-site Property Manager or Portfolio Manager.
• Enhanced tenant satisfaction by effectively coordinating the ordering and updating of signage during the new tenant onboarding process.
• Optimized maintenance operations by supervising personnel and efficiently processing tenant maintenance requests, decreasing response time and improving tenant retention.
• Increased tenant satisfaction by promptly addressing maintenance needs and effectively managing scheduling.
• Managed front desk operations of the building's Executive Suites, handling an average of 40 calls daily and efficiently addressing tenant inquiries and requests. This resulted in enhanced communication with tenants and increased retention rates.
• Streamlined mail distribution processes for both the building and Executive Suites, guaranteeing prompt delivery to tenants and optimizing operational efficiency.
• Enhanced the Executive Suites' professional atmosphere by cordially greeting tenants' guests, promptly notifying tenants of their arrival, and professionally escorting visitors to appointed offices.

• Reviewed and approved commercial real estate leases, lease assignments, modifications, and maintenance contracts with a focus on accuracy and legal integrity
• Efficiently oversaw the production and management of all commercial real estate documentation, including leases, amendments, estoppels, and construction agreements. Resulted in smooth transactions with minimal legal discrepancies.
• Managed the annual renewal and maintenance of city/county occupational licenses for all Adler Group companies to ensure ongoing operations and compliance with regulations.
• Efficiently managed contract administration processes, achieving streamlined workflow and timely execution of over 200 documents on a weekly basis.
• Performed thorough background and credit checks for potential commercial tenants, ensuring the protection of company assets and reducing financial liabilities
• Provided legal guidance, mentorship, and training to executives, property managers, and sales teams to enhance legal awareness and minimize liabilities
• Oversaw real estate licensing for six states by maintaining databases, submitting license changes, and ensuring adherence to regulations.
• Assisted in the creation of new real estate brokerages and companies by diligently submitting all required paperwork to regulatory agencies, ensuring strict compliance with legal regulations.
• Authored and maintained Operations Manual and Broker’s Manual establishing procedures, detailing lease processing, service contracts, and agreement procedures, standardizing processes and enhancing operational efficiency.
• Led the oversight of contract management operations for a vast and geographically diverse portfolio comprised of over 10 million sq. ft. of commercial real estate across six states, ensuring compliance and reducing legal vulnerabilities.
• Recognized with multiple promotions for consistently exhibiting exemplary legal knowledge and achieving outstanding results over 18 years of service.

• Originally hired as Executive Assistant to the President
• Performed general responsibilities associated with the position
• Simultaneously performed contract management and paralegal real estate duties for commercial real estate leases, assignments, modifications, and maintenance contracts
• Trained new personnel as to legal principles, documentation, real estate, and corporate law
• Wrote company Operations Manual which included approved company legal forms for all types of commercial real estate leases, assignments and other transactional documents
• Also wrote Florida Broker’s Manual.