Kayla Carroll
Magnolia,Texas
Summary
Well-qualified accounting and administrative professional with 8+ years of experience. In a previous role my employer referred to me as “a jack of all trades”. In my most recent experiences I have taken on many responsibilties such as purchasing, human resources, project management, full cycle accounting, payroll and more!
Overview
7
7
years of professional experience
Work History
Purchasing Specialist
Country Air
08.2023 - Current
- Maintained complete documentation and records of all purchasing activities.
- Communicated with vendors regarding inventory needs and negotiated prices to maintain profit margins.
- Determined lowest possible cost, factoring in quality, and reliability and negotiated favorable contracts.
- Tracked inventory shipments and prepared spreadsheets detailing item information.
- Communicated frequently with stores and vendors to manage orders and verify revisions on purchase orders.
- Computed and created purchase orders in Desko to monitor stock levels, verify purchase requisitions, and expedite customer orders.
- Maintained consistent email communication with stores and suppliers to confirm and track orders and verify price revisions on purchase orders.
- Performed monthly reconciliation of open purchasing orders.
- Maintained documentation for all purchases.
- Conducted research, identifying potential vendors and better pricing options.
- Analyzed and reported on inventory levels to determine purchasing requirements.
Finance & Accounting Talent Manager
Robert Half
07.2022 - 04.2023
- Promoted friendly collaboration between talent and production teams for efficient project completion.
- Sourced for candidates through Salesforce and other entities.
- Screened and selected qualified candidates for potential job opportunities, reviewing resumes and job applications.
- Scheduled and conducted internal interviews and coordinated interviews between clients and candidates.
- Conducted reference checks, assisted in the coordination of drug screenings and background checks.
- Facilitated the job offer process by extending offers to candidates and negotiated bill rates with clients.
- Helped client advance in career by monitoring trends and changes in preferred industry.
Corporate Office Administrator
MTill Holdings LLC
03.2021 - 03.2022
- Responsible for all accounts payable, accounts receivable, account and credit card reconciliations, sales and use tax and regularly reviewing P&L report with upper management.
- Processed weekly payroll (hourly, salary & 1099) through ADP and Express, issued and managed P Cards, managed vendor and customer accounts, processed weekly and monthly expense reports.
- Oversaw human resources department. Responsible for onboarding, creating new hire files, establishing and managing health benefits for full time employees, tracking and managing PTO.
- Executed any administrative duties as needed.
Administrative Assistant, Accounts Receivable
DTS Engineering
08.2020 - 03.2021
- Manage the President’s and Vice Presidents calendars, coordinate meetings, and schedule appointments
- Create and send out contracts via DocuSign for new projects
- Maintain electronic and hard-copy filing of documents
- Generate and send out invoices to contractors and customers in QuickBooks Desktop
- Collect and post payments to project/customer accounts
- Responsible for answering phones, ordering office supplies, printing engineering designs and other administrative tasks as needed.
Administrative Assistant
MTill Holdings LLC
02.2020 - 08.2020
- Responsible for all accounts payable, accounts receivable, account and credit card reconciliations, sales and use tax and regularly reviewing P&L report with upper management.
- Processed weekly payroll (hourly, salary & 1099) through ADP and Express, issued and managed P Cards, managed vendor and customer accounts, processed weekly and monthly expense reports.
- Oversaw human resources department. Responsible for onboarding, creating new hire files, establishing and managing health benefits for full time employees, tracking and managing PTO.
- Executed any administrative duties as needed.
Executive Administrative Assistant (Contract)
Robert Half
05.2019 - 11.2019
- Report directly to the CEO of the company, performing all administrative and clerical roles
- Managed all social media accounts
- Assisted development and implementation of new administrative procedures.
- Created and maintained databases to track and record customer data.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
Executive Assistant to the Chief Executive Officer
Delta SubSea
11.2018 - 05.2019
- Contributed to smooth business operations by planning and organizing meetings, conferences, exhibitions and events.
- Coordinated travel arrangements by booking airfare, hotel, and ground transportation for all corporate staff.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Handled confidential and sensitive information with discretion and tact.
- Created expense reports, budgets, and filing systems for management team.
- Responsible for accounts payable and sales and use tax for the CEO’s personal company.
Medical Billing Specialist
Pinewood Medical
06.2017 - 11.2018
- Follow up with insurance companies regarding unpaid or non-covered services/procedures.
- Communicated with insurance providers to resolve denied claims and resubmitted.
- Reviewed patient diagnosis codes to verify accuracy and completeness.
- Prepared billing statements for patients and verified correct diagnostic coding.
- Liaised between patients, insurance companies, and billing office.
- Collected payments and applied to patient accounts.
- Analyzed complex Explanation of Benefits forms to verify correct billing of insurance carriers.
- Generated reports and analyzed trends to maximize reimbursement and reduce claim denials.
- Researched CPT and ICD-9 coding discrepancies for compliance and reimbursement accuracy.
Education
Bachelor of Science - Agriculture Education
Texas A&M University
Kingsville, TX09.2014
Skills
- Accounts Receivable
- Accounts Payable
- Purchase Orders
- New Vendor Setup
- Job Cost
- Bookkeeping
- Payroll
- Purchasing
- Inventory Management
- QuickBooks Desktop/Online
- Excel
- ADP
- Salesforce
- Human Resources
- Marketing
- Management
- DocuSign
- Outlook
Timeline
Purchasing Specialist
Country Air
08.2023 - Current
Finance & Accounting Talent Manager
Robert Half
07.2022 - 04.2023
Corporate Office Administrator
MTill Holdings LLC
03.2021 - 03.2022
Administrative Assistant, Accounts Receivable
DTS Engineering
08.2020 - 03.2021
Administrative Assistant
MTill Holdings LLC
02.2020 - 08.2020
Executive Administrative Assistant (Contract)
Robert Half
05.2019 - 11.2019
Executive Assistant to the Chief Executive Officer
Delta SubSea
11.2018 - 05.2019
Medical Billing Specialist
Pinewood Medical
06.2017 - 11.2018
Bachelor of Science - Agriculture Education
Texas A&M University
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