Kayla Chavez
San Jose,CA
Summary
Over three years of professional administrative experience assisting a franchise owner. Skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists director team using exceptional communication and organizational skills.
Overview
6
6
years of professional experience
Work History
Executive Assistant
JM Hospitality LLC
05.2020 - Current
- Handled confidential and sensitive information with discretion.
- Managed executive calendars, scheduling meetings and appointments to optimize time.
- Organized and coordinated conferences and reoccurring meetings.
- Facilitated training and onboarding for incoming office staff.
- Used QuickBooks to produce monthly invoices, reports, and other deliverables.
- Led staff and vendors in providing high level of service for owner and guests.
- Maintained company compliance with local, state, and federal laws, in addition to established organizational standards.
- Maintained human resources regulatory compliance with local, state and federal laws.
- Maintained payroll and benefits for employees in various locations and diminished financial discrepancies through expert program management.
Event Coordinator
City Of San Jose
01.2018 - 05.2020
- Coordinated schedules and timelines for events.
- Managed event logistics and operations.
- Brainstormed and implemented creative event concepts and themes.
- Managed administrative logistics of events planning, event booking, and event promotions.
- Created and maintained event expenditures, budgets and timelines in job-related software.
- Evaluated and selected service providers and vendors according to customer requirements.
- Communicated with catering, lighting and sound companies to obtain price quotes.
- Utilized internal databases to prepare and distribute guest lists, electronic invitations and registration processes.
- Attended conferences and events to stay up-to-date with industry trends and planning standards.
Education
Bachelor of Arts - Business Administration
Point University
Atlanta, GA12.2024
Associate of Arts - Business Administration
Point University
Atlanta, GA12.2023
Skills
- Report Writing
- Technical Support
- Project Oversight
- Risk Management
- Scheduling
- Invoice Processing
- Quality Control
- Strategic Planning
- Customer Service
- Office Management
- Interpersonal Communication
- Business Correspondence
Timeline
Executive Assistant
JM Hospitality LLC
05.2020 - Current
Event Coordinator
City Of San Jose
01.2018 - 05.2020
Bachelor of Arts - Business Administration
Point University
Associate of Arts - Business Administration
Point University
Similar Profiles
Madison MoyaMadison Moya
Clerical Specialist at JM Pressure Pumping, LLCClerical Specialist at JM Pressure Pumping, LLC
Eli ZablockiEli Zablocki
Laborer at JM Landscaping LLCLaborer at JM Landscaping LLC
Mason HaynesMason Haynes
General Contractor at Jm Datum Construction LLCGeneral Contractor at Jm Datum Construction LLC
Brandon Zaragoza-UribeBrandon Zaragoza-Uribe
Journeyman Sheet Metal Worker at Paragon Mechanical Inc.Journeyman Sheet Metal Worker at Paragon Mechanical Inc.
Sophia BouviaSophia Bouvia
Associate at In-N-Out BurgerAssociate at In-N-Out Burger