Kayla Conrad

• Oversees the work of all Central Florida Field Administrators to ensure they work productively and meet deadlines and company standards.
• Provide assistance and support for HSE, Equipment, and IT related issues/questions from project staff.
• Responsible for staffing projects that require a Field Administrator/Office Manager.
• Provide senior level management for project Field Administrators.
• Develop consistent policies, procedures, and forms between all projects to maintain compliance and corporate requirements.
• Oversee payroll functions and review project payrolls for accuracy.
• Provide local assistance with HR and benefit related questions and issues.
• Perform general office management duties, including the routing of documents, coordination of meetings and events, and greeting visitors.
• Other office duties including ordering of supplies, maintenance of files, coordination of office phones and logging of trucking and any materials requested by project management. Assist in sourcing office related supplies.
• Maintain regional summary of all project related claims.

• Payroll: Processes weekly payroll, including reviewing timesheets and entering timesheet data.

• Overlooks/Manages other office coordinators.

• HR/Benefits: Works closely with the Human Resources

department and assists with the administration of the company’s benefits program including health insurance, life insurance-, 401K-, short- and long-term disability, flexible spending.

• Invoice coding & submitting to Accounting

• Maintaining inventory of materials and supplies

• Audit tracking

• Ability to prioritize and manage multiple responsibilities simultaneously

• Organizing meetings as necessary and preparing meeting room presentations and other needs

• Advanced typing skills

• Create and maintain filing systems

• Obtained Notary license

• Advanced computer skills and experience with Microsoft Office products including Excel, Word, Outlook, and other computer operating systems

• Compliance

• Payroll: Processes weekly payroll, including reviewing timesheets and entering timesheet data.

• HR/Benefits: Works closely with the Human Resources

department and assists with the administration of the company’s benefits program including health insurance, life insurance-, 401K-, short- and long-term disability, flexible spending.

• Invoice coding & submitting to Accounting

• Maintaining inventory of materials and supplies

• Audit tracking

• Ability to prioritize and manage multiple responsibilities simultaneously

• Organizing meetings as necessary and preparing meeting

room presentations and other needs

• Advanced typing skills

• Create and maintain filing systems

• Obtained Notary license

• Advanced computer skills and experience with Microsoft Office products including Excel, Word, Outlook, and other computer operating systems

• Answer telephones, direct calls, and take messages
• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer
• Tracking materials
• Deliver messages and run errands.