Kayla Cummins
Summary
Document Control Specialist experienced in storing, managing and maintaining company and project documents while ensuring accuracy and quality. Process documents for revision and approval, organize documents from conception to distribution and filing and create systems to be used to train staff on document control processes. Growth mindset and willing to help team move business forward with any task.
Overview
8
8
years of professional experience
Work History
Document Control Specialist/Records Management Specialist
Jacobs Engineering
05.2023 - Current
- Keep and manage all company and subcontractor documentation and records according to company regulations and procedures
- Put into action document control methods and procedures
- Creating educational guides on systems to assist new hires
- Oversaw the process of distributing documents amongst the company and subcontractors and clients.
- Uploaded company procedures and policies to EDMS, routing for approval and training
- Coordinated with project teams, vendors and third parties on documentation flow, handover, and project close-out
- Monitored due dates and deadlines and worked to submit all documents on time or early
- Tracked all submittal history through excel data sheets
Visual Examination Operator/Acceptable Knowledge
Idaho Environmental Coalition
02.2020 - 05.2023
- Collaborate with RWMC and AMWTP personnel on identifying and assigning appropriate IDCs to the waste
- Assist operation personnel with nitrate sampling and verification
- Issue NCRs when applicable
- Perform visual examination on incoming waste at the Accelerated Retrieval Project.
- Assisted in training new operators, sharing knowledge of best practices and promoting a culture of teamwork amongst peers.
Office Assistant
A&A Market
01.2016 - 02.2020
- Create shift schedule for cashiers
- Monitored and tracked warehouse inventory and ordered new inventory to prevent shortages
- Provide training to all personnel to adhere to state programs, create training plans
- Responsible for setting appoints and meetings with external vendors
- Facilitated smooth operations by efficiently handling incoming mail, phone calls, and visitor inquiries
- Monitored and tracked budgets and expenses
- Implement and enforce state and federal regulatory codes and standards
Education
Bachelor of Science - Homeland Security & Emergency Management
Idaho State University
Pocatello, ID05.2025
AS, PSYCHOLOGY -
University of The Cumberland's
Williamsburg, KY01.2022
Skills
- Exceptional customer service skills
- Organizational Skills
- Inventory keeping
- Attention to detail
- Adaptable
- Skilled in Excel, Powerpoint, Adobe Pro, Word, Microsoft Teams, Google Suites, ESOMS, WTS
Training
- Prolog Converge
- Trackwise
- WTS
- EDMS
- HAZWOPPER 40 HR
- OSHA 10 HR
- Microsoft Office Suite
- Radworker II
Timeline
Document Control Specialist/Records Management Specialist
Jacobs Engineering
05.2023 - Current
Visual Examination Operator/Acceptable Knowledge
Idaho Environmental Coalition
02.2020 - 05.2023
Office Assistant
A&A Market
01.2016 - 02.2020
Bachelor of Science - Homeland Security & Emergency Management
Idaho State University
AS, PSYCHOLOGY -
University of The Cumberland's
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