Summary
Overview
Work History
Education
Skills
Websites
Languages
Work Availability
Timeline
Hi, I’m

Kayla DelPizzo

The first thing I do in the morning is brush my teeth and sharpen my tongue.
Dorothy Parker
Kayla DelPizzo

Summary

Competent Events Manager with proven ability to develop creative, effective and successful event strategies. Possesses excellent communication and interpersonal skills to establish and maintain positive working relationships. Adept at managing all aspects of event planning including logistics, venue selection and catering.

Overview

8
years of professional experience

Work History

Terrapinn

Conference Producer
01.2022 - Current

Job overview

  • Brainstorm and generate innovative content for the annual Aviation Conference Agenda by researching and analyzing industry trends to deliver cutting-edge and impactful sessions.
  • Liaise and collaborate with top-tier industry leaders, including executives at the C-suite level, to develop long-lasting relationships resulting in compelling annual events with 170+ speakers and 1,500 + attendees including international participants
  • Communicate with 30 + sponsors coordinating their speaking engagement content and logistics
  • Trained 5+ conference producers while simultaneously working on my own event resulting in independent and knowledgeable staff successfully running their own events
  • Manage speaker budget to ensure the financial success of the master budget
  • Coordinated travel and logistics for confirmed speakers, including hotel room blocks, schedules, guest passes, and other necessary arrangements.
  • Delegate goals and tasks with direct and cross-functional teams such as Operations, Sales, and Marketing to promote the conference and build strategic partnerships with new industry players.
  • Mentor the Marketing Manager assisting with weekly data, collaborate on creation and design of marketing materials and online content to increase delegate sales
  • Lead weekly project meetings with entire team to ensure internal communication and updates for each event
  • Onsite coordinator for all 8 speaker tracks, round tables, keynotes, and networking breaks
  • Trained and supervised event staff to complete tasks on time.
  • Evaluated existing plans, processes and events planning services to identify opportunities for improvement.
  • Implemented contingency plans to address last-minute changes or unforeseen events.
  • Utilized social media to promote events and increase attendance.
  • Developed and distributed event surveys to gather feedback and assess event success.

Wedding Salon

Event Manager
01.2021 - 01.2022

Job overview

  • Conducted extensive research and lead generation and data maintenance efforts to secure 25-50 local and national marketing partners for 6 showcase market, resulting in increased brand visibility and revenue growth through partnerships with The Knot, Brides Magazine, The Registry @ Bloomingdale's
  • Successfully recruited 10-12 sponsors and 5-10 partners for each showcase, totaling 6 shows per year, by showcasing the benefits and opportunities of participating in the event, resulting in complimentary catering, venues, housing, beverage, décor, photography, DJ's, and fashion shows
  • Built and maintained strong rapport and relationships with current and previous clients resulting in customer satisfaction and repeat business
  • Managed venue logistics, including floor plan arrangements, shipping, hotel room blocks, confirmations to clients, electrical distribution, booth rentals, and signage, to deliver a seamless event experience for attendees and exhibitors.
  • Handled various administrative tasks, such as distributing attendee databases, conducting exhibitor and attendee surveys, and collecting payments.
  • Recruited, managed, and mentored a team of 15-30 interns and freelancers, providing guidance and support in outreach, production, and marketing initiatives.
  • Onsite execution and coordination of the entire event including external vendor support
  • Managed administrative logistics of events planning, event booking, and event promotions.
  • Oversaw preparation and management of event budgets to deliver at or below projected costs.
  • Produced detailed proposals for events to document timelines, suppliers and budgets.
  • Utilized job-related software to create standard guidelines, calendars and budgets for each event.
  • Coordinated florists, photographers, and musicians for events.

Montlick And Associates

Legal Assistant
02.2019 - 01.2021

Job overview

  • Efficiently managed 40 + cases simultaneously, gathering critical case information, and establishing client contact details resulting in easily retrievable and extensive case files including insurance information, accident reports, witness statements, and medical records
  • Fostered positive relationships with clients by regularly communicating with them to ensure their satisfaction and to receive treatment status updates.
  • Worked directly with attorney to communicate and liaise with insurance companies to set up claims, submit demands and submit responses resulting in timely processing, and case settlement for each client
  • Organized documents to manage paper and electronic filing systems of clients.
  • Prepared and drafted correspondence and legal forms to maintain smooth communications.
  • Managed accounts and client records of clients, observing confidentiality, and extreme discretion.
  • Handled office scheduling and made notes for deadlines, motions, and other important dates.

Fox Studios/ Amazon Prime Studios

Production Assistant
01.2016 - 01.2018

Job overview

  • Collaborated with production team to facilitate smooth operations, avoiding disruptions and delays
  • Supported production needs by performing routine tasks using standard procedures and equipment.
  • Stayed alert, active, and ready to respond to any request at any time using variety of available resources.
  • Supported current production needs by moving items between equipment, conveyors, and staging areas.
  • Coordinated and scheduled pick-up and drop-off times for merchandise orders, ensuring timely delivery to set and fitting areas.
  • Managed fitting schedules for costume designer, ensuring efficient use of time and resources.
  • Managed and organized new merchandise, optimizing inventory accessibility and archival system.
  • Maintained accurate and organized records of purchases and returns, supporting accounting and financial operations.
  • Conducted product research and creatively sourced specific wardrobe pieces, fabrics, and accessories upon request of the designer, resulting in unique design choices featured on television
  • worked cross- functionally with designer, supervisor, and customers to ensure a successful production

Education

Brenau University
Gainesville, GA

Bachelor of Arts from Theatre
05.2016

University Overview

  • 3.88 GPA
  • Alpha Psi Omega Member
  • magna cum laude graduate

Skills

  • Excellent organizational and data maintenance skills
  • Strong interpersonal and relationship-building abilities
  • Knowledge of marketing and branding strategies
  • Effective communication and delegation skills
  • Strong project management skills with a keen eye for detail
  • Ability to work independently and in a team-oriented environment
  • Proficient in Microsoft Office Suite, SalesForce, Needles, & FileMaker
  • Event Registration Management
  • Creativity and Adaptability
  • Event Sales
  • CRM Tracking
  • Producing Content
  • Critical Thinking
  • Reading Comprehension
  • Event Service
  • Complex Problem-Solving
  • Special Events
  • Schedule Coordination
  • Social Perceptiveness
  • Team Leadership and Motivation
  • Serve Client Needs

Languages

English
Native or Bilingual
Spanish
Limited Working
Availability
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thursday
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afternoon
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Timeline

Conference Producer

Terrapinn
01.2022 - Current

Event Manager

Wedding Salon
01.2021 - 01.2022

Legal Assistant

Montlick And Associates
02.2019 - 01.2021

Production Assistant

Fox Studios/ Amazon Prime Studios
01.2016 - 01.2018

Brenau University

Bachelor of Arts from Theatre

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Kayla DelPizzo