Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Kayla Gibbs

College Station,TX

Summary

Ready to expand my knowledge and career with the university. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.

Overview

10
10
years of professional experience
1
1
Certification

Work History

Academic Advisor IV, Biomedical Sciences

Texas A&M University
11.2017 - Current
  • Started as Academic Advisor II in November 2017 and have been promoted twice to Academic Advisor IV (Sept 2019 to AA III and Sept 2022 to AA IV).
  • All responsibilities and duties as stated in Advisor II position below
  • Learn and design ARGOS reports for enrollment management
  • Train new advisor on virtual Vet Camp and co-lead
  • Worked with EIS to update forces project then trained advisors on forces process
  • Included in force process is working closely with Faculty to ensure course enrollment is correct
  • Utilized Google document along with forces process in 2022 to facilitate students getting courses to graduate on time
  • Assisted with training new advisors
  • College representative on the Association of Former Students Awards Committee
  • Implemented Navigate programs (Drop-In Advising, Campaigns) to track student data
  • Trained to learn SRS and ASTRA, course scheduling system. Then worked with other departments to use SRS and ASTRA regularly
  • Use BANNER/COMPASS for degree audits, adding and removing holds
  • Provides academic advice for students in registering for courses within degree plan (BIMS and USVM) and ensures prerequisite requirements are met
  • Presents information at Perspective Student meetings weekly
  • Works with EIS to create CWRs to increase efficiency in BIMS
  • Liaison with Registrar’s Office such as working in graduation ceremonies
  • Assist director with Vet Camp
  • Assist with forces and learning all details that go into forcing students into courses
  • Collaborate with College of Veterinary Medicine staff about room scheduling, classroom seat limits, and accuracy of courses in Howdy.
  • Assisted faculty with maintaining seat availability in Compass and registering students in courses.
  • Run and maintain reports for enrollment management purposes

Academic Advisor II

Texas A&M University
03.2014 - Current
  • And have been promoted twice to Academic Advisor IV (Sept 2019 to AA III and Sept 2022 to AA IV)
  • All responsibilities and duties as stated in Advisor II position below
  • Learn and design ARGOS reports for enrollment management
  • Train new advisor on virtual Vet Camp and co-lead
  • Worked with EIS to update Forces project then trained advisors on forces process
  • Included in Force process is working closely with Faculty to ensure course enrollment is correct
  • Utilized Google document along with Forces process in 2022 to facilitate students getting courses to graduate on time
  • Assisted with training new advisors
  • College representative on the Association of Former Students Awards Committee
  • Implemented Navigate programs (Drop-In Advising, Campaigns) to track student data
  • Trained to learn SRS and ASTRA, course scheduling system
  • Then worked with other departments to use SRS and ASTRA on regular basis
  • Use BANNER/COMPASS for degree audits, adding and removing holds
  • Provides academic advice for students in registering for courses in their degree plan (BIMS and USVM) and ensures students are meeting prerequisite requirements
  • Presents information at Perspective Student meetings once during week
  • Works with EIS to create CWRs to increase efficiency in BIMS
  • Liaison with Registrar’s Office such as working graduation ceremonies
  • Assist director with Vet Camp
  • Assist with forces and learning all details that go into forcing students into courses

Administrative Coordinator II & State Polices Specialist

Texas A&M University - Office Of The Registrar
03.2014 - 11.2017
  • Residency Determination Officer for Texas – implement Texas Higher Education Board’s guidelines on residency for tuition purposes
  • Work to help students qualify for Texas residency by answering in-depth questions and reviewing students’ residency documents, to determine eligibility
  • Collaborate with Admissions, Health Science Center, and Galveston’s Registrar staff to correct errors in system from Residency Error report every semester to insure accurate student information
  • Work with International Student Services to update student’s records when student transitions to Permanent Resident in United States
  • Explain and implement Excess Credit Hour policy mandated by the Texas Higher Education Coordinating Board to students by providing breakdowns detailing course hours and giving them fiscal appeals information
  • Answer questions regarding $1000 tuition rebate for graduating undergraduates and run process to determine students’ eligibility for tuition rebate
  • Meet with prospective and current students on all above State Policies during semesters
  • Adhere to FERPA guidelines while interacting with students and parents
  • Facilitate communication between faculty, staff, and VPs about graduation from Registrar’s Office
  • Coordination of commencement stage party attendees by assisting with RSVP system, and keeping charts up to date, while working with Provost’s Office and Office of Graduate Studies
  • Collaborate in collecting, organizing, and returning stage party’s regalia
  • Assist other Registrar's office staff during graduation ceremonies to prepare for awarding of diplomas
  • Keep State Policies procedure manual up to date
  • Use of Compass, Microsoft Excel, Howdy – degree evaluations, and ImageNow on daily basis

Lead Office Assistant

Texas A&M University, Office Of The Registrar
08.2013 - 03.2014
  • Processed forms such as grade changes, Academic Enrollment verifications, name changes, full time flagging, Academic Certification Forms and social security numbers
  • Update students’ information in National Student Clearinghouse
  • Answer questions about all official A&M records and procedures through a multi-line phone system while processing requests sent by email and fax
  • Worked in ImageNow (TAMUdocs) to process Office of Graduate Studies student documents
  • Adhered to FERPA guidelines while interacting with students and parent
  • Created, with colleagues, and updated Records Section procedure manual

Education

B.A. - Communications With Emphasis in Public Relations

The University of Texas At San Antonio
San Antonio, TX
2004

Diploma -

Wimberley High School
Wimberley, TX
05.1998

Skills

  • Microsoft Windows, Office, Outlook & 365
  • Compass, Howdy, Howdy Dashboard, Degree Evaluations
  • TAMU Docs, National Student Clearinghouse
  • ARGOS
  • EAB/Navigate
  • SRS & Astra scheduling systems
  • Completed Level I & Level II Undergraduate Adjustments training using UAS system
  • Circuitree
  • Workday, Concur, Traintraq

Certification

Completed EOD Professional Development Program -Constructive Communication in the Workplace

Timeline

Academic Advisor IV, Biomedical Sciences

Texas A&M University
11.2017 - Current

Academic Advisor II

Texas A&M University
03.2014 - Current

Administrative Coordinator II & State Polices Specialist

Texas A&M University - Office Of The Registrar
03.2014 - 11.2017

Lead Office Assistant

Texas A&M University, Office Of The Registrar
08.2013 - 03.2014

B.A. - Communications With Emphasis in Public Relations

The University of Texas At San Antonio

Diploma -

Wimberley High School

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Kayla Gibbs