Kayla Hanak
Financial Specialist
1161 Tumbleweed Run, Tallahassee,Florida
Summary
Highly organized and detail-oriented individual with exceptional communication and analytical skills. Proven ability to handle multiple tasks effectively and efficiently in fast-paced environments. Recognized for proactive approach to identifying and addressing issues, with focus on optimizing processes and supporting team objectives.
Overview
2025
2025
years of professional experience
4
4
years of post-secondary education
Work History
Financial Specialist - SES
Florida Department of Corrections
05.2022 - Current
- Responsible for planning, coordinating, and directing activities of the Financial Reporting Section within the Bureau of Finance and Accounting
- Oversee the completion of the Department’s monthly and fiscal year-end closing process and review all adjusting journal entries.
- Prepare annual financial forms and supporting schedules for the Annual Comprehensive Financial Report in accordance with Generally Accepted Accounting Principles (GAAP) and ensure compliance with all DFS Checklist Items.
- Coordinate and ensure all financial reporting reconciliations, including cash reconciliation of 16 agency funds, are completed timely and accurately.
- Maintain the Departments chart of accounts and update/create account codes as needed for the entire agency to ensure accurate accounting and reporting
- Maintain, update, and develop policies and procedures for financial reporting tasks and processes
- Assist with implementation of the new accounting system by attending workshops, documenting current processes, completing conversion tasks, and providing guidance and review of GL Master File data cleanup efforts.
Professional Accountant Specialist
Florida Department of Corrections
- Reconcile the revolving fund activity in FLAIR to the bank statements and prepare and submit the quarterly revolving fund report to Treasury.
- Record interest earnings, investment balances, and administrative fees in the accounting system and perform the monthly investment reconciliation.
- Run the daily trial balance checks and review and resolve issues with invalid general ledger codes, atypical balances, fund balances, and account codes.
- Improved inter-agency and intra-agency reconciliation process using Pivot Tables and formulas which reduced errors and time to prepare the data for quarterly confirmations and annual reporting.
- Independently handled inter-agency transfer confirmations of $106 million with 12 other state agencies for reporting in the financial statements.
- Process year-end journal transactions for receivables, payables, due to / due from, and accruals.
- Simplified the monthly closing process allowing month close and periodic close to be requested on the same day instead of being completed over the course of two days.
- Assist with the preparation of the annual financial forms and supporting schedules by preparing Form 1 deposits, Form 3-Inter, Form 3-Intra, and coordinating financial data requests with component units.
- Assist with gathering and compiling data to respond to requests from the Auditor General’s Office
- Promoted to Financial Specialist (Financial Reporting Supervisor)
Senior Management Analyst Supervisor
Florida Department of Financial Services
05.2021 - 05.2022
- Responsible for planning, coordinating, and conducting activities within the Federal Reporting Section of the Bureau of Financial Reporting
- Prepare and submit the Schedule of Expenditures of Federal Awards (SEFA) in accordance with requirements of the Office of Management and Budget (OMB) Uniform Guidance and the Statewide Cost Allocation Plan (SWCAP) in accordance with section 215.195 Florida Statutes
- Provide an annual training workshop, instructions, and technical assistance to agency, college, and university personnel
- Gather and review information necessary to prepare the SEFA and SWCAP
- Serve as liaison to the Federal Government for receipt and coordination of audit resolution letters related to findings of federal programs and for their review and approval of Florida’s SWCAP
- Prepare and submit to the Federal Government the State’s Data Collection Form, required as part of the State’s single audit pursuant to the OMB Uniform Guidance
- Perform periodic reviews of agency indirect cost plans and monitor for General Revenue transfers
- Serve as liaison to the Florida Auditor General’s Office for matters related to the SEFA and SWCAP
- Assist with the preparation of the Annual Comprehensive Financial Report (ACFR) by overseeing the collection, analysis, and compilation of year-end component unit financial information, and perform reconciliations and closing activities for the Division of Accounting and Auditing
Professional Accountant Specialist
Florida Department of Management Services
03.2020 - 04.2021
- Independently reconciled cash balances to State Treasury and resolved over 100 reconciling items per month by providing recommended action and follow through with staff from all areas in the Bureau.
- Reviewed all correcting journal entries for accuracy prior to overnight batch processing.
- Reviewed and approved the daily cash investment and drawdown report.
- Assist with the preparation of the ACFR by reviewing the working trial balance, financial statement adjustments, and preparing the year-end INTRA Fund Transfers form, Cash Flow Statement form, and Changes in Capital Assets form.
- Coordinate with program areas to obtain accurate federal expenditure data for preparation and submission of the Schedule of Expenditures of Federal Awards (SEFA) and Statewide Central Service Cost Allocation Plan (SWCAP) to the Department of Financial Services.
- Serve as the back-up for monitoring daily cash positions, budget balances, and daily cash transfers to the State Board of Administration.
Management Review Specialist
Florida Department of Revenue
07.2014 - 03.2020
- Independently develop, analyze, and evaluate fiscal and budgetary procedures relating to the complex reporting function of the Child Support Program (CSP) and play a significant role in all aspects of financial management including revenue management, grant management, cost accounting, cost allocation, budgeting, reporting, and cash management.
- Identify, interpret, and proactively inform program management and subrecipients of federal compliance requirements and changes to federal terms and conditions of the federal grant.
- Perform various cost benefit analyses and other complex management accounting duties including derivation and review of unit cost calculations and performing complex cost allocations.
- Independently review and recommend resolution to low and moderately complex issues related to the depositories' indirect cost allocation plans and assist in review and resolution of highly complex issues. Draft communications to clerks, the cost allocation vendor, quarterly auditors, and other interested parties.
- Assist in developing and submitting the annual Legislative Budget Request (LBR). Prepare cost analyses for budget proposals and approved issues, as well as necessary exhibits and schedules.
- Promoted from Operations and Management Consultant II to Management Review Specialist.
Professional Accountant
Florida Department of Revenue
10.2013 - 07.2014
- Responsible for assisting the Senior Professional Accountant in the General Tax Administration with ensuring funds are properly accounted for in the State Accounts and internal tax database (SAP), coordinate the operation and maintenance of the accounting system (SAP) used to accomplish these distributions and reconciliations:
- Review, maintain, and reconcile SAP debits and credits
- Review DOR daily deposits in FLAIR, compare with SAP, and identify and reconcile discrepancies
- Reconcile and post check, journal transfers, debit memos, and other deposits to FLAIR and SAP general ledger accounts
- Prepare Monthly Postage Charge Backs and Service Center Treasury report
- Reconcile the FTP file and deposits when needed
- Prepare the Daily and Monthly Collection Report when needed
- Maintain and update Account Services procedures, guidelines, and policies
- Prepare recommendations to improve the quality and effectiveness of policies, procedures, and process within the unit
OPS Staff Assistant
Florida Department of Law Enforcement
07.2013 - 10.2013
- Responsible for providing any needed assistance within the budget office
- This included providing information support for insurance claims, answering gun dealer phone lines, researching, and verifying gun dealer business addresses, printing and packaging gun dealer invoices for delivery, opening and sorting mail, assisting with federal forfeiture cases, and organizing files for easier access
Education
Bachelor of Science - Accounting And Criminology
Florida State University
Tallahassee, FL 05.2009 - 08.2013
Skills
Financial Reporting
Federal Reporting
Grant Management
Cash Management
Government Accounting
Cost accounting
Financial budgeting
Microsoft Excel
Timeline
Financial Specialist - SES
Florida Department of Corrections
05.2022 - Current
Senior Management Analyst Supervisor
Florida Department of Financial Services
05.2021 - 05.2022
Professional Accountant Specialist
Florida Department of Management Services
03.2020 - 04.2021
Management Review Specialist
Florida Department of Revenue
07.2014 - 03.2020
Professional Accountant
Florida Department of Revenue
10.2013 - 07.2014
OPS Staff Assistant
Florida Department of Law Enforcement
07.2013 - 10.2013
Bachelor of Science - Accounting And Criminology
Florida State University
05.2009 - 08.2013
Professional Accountant Specialist
Florida Department of Corrections
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