KAYLA JOHNSON
Turlock,CA
Summary
Highly organized and detail-oriented professional with experience in the management and execution of projects. Results-driven team player with knowledge in full-cycle coordination, from initial concept to implementation. Proven track record of success in organizing, managing, and executing multiple programs, with a focus on delivering on time and within budget.
Overview
11
11
years of professional experience
Work History
Project Coordinator
Pacific Mobile Structures Inc.
10.2023 - Current
- Streamlined project management processes by implementing new organizational tools and software.
- Enhanced team collaboration through regular meetings, fostering a positive work environment for increased productivity.
- Decreased project completion times by efficiently prioritizing tasks and delegating responsibilities to team members.
- Improved client satisfaction with timely updates and transparent communication throughout the project lifecycle.
- Managed budgets effectively, ensuring resource allocation was optimized for maximum project success.
- Ensured prompt resolution of any conflicts or obstacles encountered during the course of a project''s execution phase, helping maintain smooth workflow across departments involved in its completion process.
- Tracked hours and expenses to keep project on task and within budgetary parameters.
Customer Care Specialist (Contract)
Hire Up Staffing Services
02.2023 - 08.2023
- Responded to key account customer needs through competent customer service and prompt problem-solving.
- Helped large volume of customers every day with positive attitude and focus on customer satisfaction.
- Used exceptional communication to connect with customers, assess needs and present solutions.
- Provided customers with detailed investigation information on all non conformances.
- Took ownership of customers issues to follow problems through to resolution.
- Requested escalation for unresolved issues.
- De-escalated customer issues with proven conflict mediation and problem-solving abilities.
Accounting Associate (Perm)
Manulife/ John Hancock Agriculture Services
04.2022 - 02.2023
- Prepared bank deposits by verifying and balancing receipts and sending cash and checks to banks.
- Calculated and produced checks for utilities, taxes and other operational payments.
- Completed weekly check runs for all vendors.
- Compiled and processed all taxes for 5,300 farm parcels.
- Reconciled weekly credit cards.
- Processed adjustments and voids.
- Investigated daily variances and corrected errors to resolve discrepancies.
- Reduced financial discrepancies by accurately managing accounting documentation.
- Recorded debit, credit and account transactions in computer spreadsheets and databases.
Human Resources Admin / Area Recruiter (Contract)
US Cold Storage
09.2021 - 03.2022
- Provide support to HR Manager, Onboarding, New Hire Orientation, and lead safety trainings
- Recruit for four sites, Log all candidates, Prescreen, Schedule interviews and conduct interviews, communicated with hiring managers to identify staffing needs, determine job requirements, outline qualifications and create job duties, provided quality safety meeting minutes.
- Used critical thinking to break down problems, evaluate solutions and make decision with over 50 candidates per day.
Human Resources Admin (Contract)
Aita Consulting Services
04.2021 - 09.2021
- Provide support to the HR Manager including data entry, completing call logs, filing, running reports, Assist with HR daily processes including timecard administration, coordinate with hiring managers on recruiting,testing, interviewing & selection process, ensure legal compliance regarding applicant tracking, and provide administrative support for all HR events
- Screen entry level applicants and provide routine information; maintain all employee application records ,Send out conduct authorized reference checks, process, and receive criminal background screening results, physical and drug test results,Initiate personnel actions, initiate job posting, hiring,promotions, reclassifications, and terminations in HRIS system (ADP,Gear, SAP)
- Assist Team Members with benefits education and online enrollment process
- Generated and analyzed reports to monitor employee engagement and attrition trends
Operations Coordinator (COVID)
Blue Diamond
02.2020 - 04.2020
- Manage Plant KPI's for MPL, MFG, Coordinate Operations for Receiving,
- Distribution Center, MPL1, MPL, Preclean, Inventory, QC, Maintenance and Safety, Assist site director in all task, Manage calenders and schedules,
- Run all Marlin board content for employee's, Create Management deck and analysis, Prep for executive meetings, Reconcile monthly operating budgets and share updated financial reports with senior management team, Schedule meetings for senior management team and book conference rooms as needed, Prepare agendas for monthly staff meetings, work with Administrative Assistant to schedule accordingly
- Oversee and conduct al Management meetings, Manage all booking travel arrangements if necessary, Work with vendors to make purchases and reconcile invoices,
- Oversee Plant Suggestion Program
- Evaluated team member performance and productivity, provided feedback and implemented corrective actions
Admin Assistant to the COO, VP, COC (Perm)
Golden Valley Health Center
09.2019 - 02.2020
- Managed three Chiefs calendars and schedules, assist chiefs in prep for board and executive meetings, Record minutes for staff compliance and risk management meetings, Record minutes for all Operations meetings,
- Maintain, update and create Chiefs Matrix, Prepare all letters and contracts for individuals contracting with company in different scopes of practice, Make all travel arrangements, Edit and review all contracts,agreements, Maintain high level of confidentiality working with sensitive information for executive and legal department.
- Reconcile all Chiefs Credit Cards, Maintain Mileage and all expense reimbursements, Plan events,
- Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office productivity.
- Established performance goals for department and provided methods for reaching milestones
Accounting Coordinator/Dairy Procurement (Perm)
Valley Milk LLC
01.2018 - 09.2019
- Report directly to CFO, Responsible for all Milk and Cream, preform settling and balancing with each customer, reconciling milk receipts,
- Established key relationships with team members, upper management, customers and partners through well-developed communication and interpersonal skills
- Ensure accuracy of producer payroll and distribution of producer paychecks, Prepare and complete USDA compliance reports and all other regulatory reports, SQF Prep, Maintain all data retention for all Milk and
- Cream accounting, Analysis of month end and all milk reconciliations,
- Train Plant employees on the ERP system in milk receiving, wet processing, Warehouse and Quality control, Oversee milk component data and all test ,Collaborate with QA, Followed all corporate procedures and policies by accurately documenting accounts payables and accounts receivables processes, Presented audit results to management teams, delivering information in non-technical terms for easy understanding.
Project Manager (Perm)
Americore Inc
05.2013 - 01.2018
- Met project deadlines without sacrificing build quality or workplace safety.
- Identified plans and resources required to meet project goals and objectives.
- Maintained compliance with company policies, objectives, and communication goals.
- Evaluated employee performance and coached and trained to improve weak areas.
- Monitored workflow to improve employee time management and increase productivity.
- Developed and initiated projects, managed costs, and monitored performance.
- Provided detailed project status updates to stakeholders and executive management.
- Prepared and submitted project invoices for review and approval.
- Coordinated with cross-functional teams to resolve project issues and mitigate risks.
- Monitored project performance to identify areas of improvement and make adjustments.
Education
Some College (No Degree) -
Modesto Junior College
Modesto, CAProject Management
University of Phoenix
Tempe, AZHigh School Diploma -
John H. Pitman High School
Turlock, CA06.2007
Skills
- Excellent Customer Service Skills
- Managing Money/Balance Credit/Debits
- QuickBooks/Adp Corrigo/Sage X3/SAP/Concur/ Sage Intact/ One point/ Dynamics 365
- File Maintenance/ Alpha Numeric Filing
- Maintain High Level of Confidentiality
- Estimate/ Contract Writing/ Purchase Orders
- Recruiting/ HR Functions
- Manage KPI's/GMP's
- Microsoft Excel/PowerPoint/ Word/ Tableau/ Workday
- Adobe/UltiPro/ Birdseye/ EPIC/ Workday/ Gear
- Dairy Procurement
- Senior Leadership Support
- Training and Development
- Project Management
- Field Operations Support
- Analytical and Critical Thinking
- Policy and Procedure Development
Timeline
Project Coordinator
Pacific Mobile Structures Inc.
10.2023 - Current
Customer Care Specialist (Contract)
Hire Up Staffing Services
02.2023 - 08.2023
Accounting Associate (Perm)
Manulife/ John Hancock Agriculture Services
04.2022 - 02.2023
Human Resources Admin / Area Recruiter (Contract)
US Cold Storage
09.2021 - 03.2022
Human Resources Admin (Contract)
Aita Consulting Services
04.2021 - 09.2021
Operations Coordinator (COVID)
Blue Diamond
02.2020 - 04.2020
Admin Assistant to the COO, VP, COC (Perm)
Golden Valley Health Center
09.2019 - 02.2020
Accounting Coordinator/Dairy Procurement (Perm)
Valley Milk LLC
01.2018 - 09.2019
Project Manager (Perm)
Americore Inc
05.2013 - 01.2018
Some College (No Degree) -
Modesto Junior College
Project Management
University of Phoenix
High School Diploma -
John H. Pitman High School
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