KAYLA LINDOW
League City,Tx
Summary
Dedicated professional with experience in corporate executive office and industrial oil and gas fields. Strong organizational and communication skills complemented by a keen attention to detail. Demonstrated ability to learn quickly and contribute to increased productivity in various roles.
Overview
17
17
years of professional experience
Work History
Proposal Manager
Universal Plant Services, LLC
Deer Park, TX
02.2026 - Current
- Lead the end-to-end proposal development process for parts, services, repairs, and outage projects.
- Review RFPs/RFQs to identify requirements, risks, and strategic positioning.
- Manage timelines, deliverables, and compliance to ensure on-time submission.
- Develop structured, compelling proposal content that clearly articulates UPS’s value proposition.
- Collaboration & Coordination
- Work closely with Sales to define commercial strategy and win themes.
- Partner with Operations, Engineering, and Project Management to ensure accurate scope, schedule, and technical solutions.
- Coordinate with Supply Chain and Finance to validate pricing, cost structures, and margins.
- Facilitate review cycles with leadership and subject matter experts.
- Commercial Governance
- Ensure proposals comply with UPS policies, commercial guidelines, and risk standards.
- Maintain version control, documentation, and proposal templates.
- Support negotiations by preparing clarification responses and contract markups.
- Continuous Improvement
- Maintain a library of standard proposal content, case studies, and past performance.
- Track proposal outcomes, win/loss trends, and competitor intelligence to refine strategies.
- Identify and implement process improvements to increase efficiency and win rates.
Project Estimator and Contract Writer for Midwest and Southern Plains Districts
Industrial Kiln and Dryer Group
Texas City, TX
10.2023 - Current
- Created detailed proposals for industrial field service projects, ensuring clarity and compliance.
- Collaborated with diverse teams to collect necessary information for effective project execution.
- Researched industry trends to support proposal development and improve content quality.
- Maintained organized proposal files and templates for streamlined access.
- Reviewed proposals meticulously to eliminate errors in grammar and formatting.
- Partnered with subject matter experts to acquire vital information for proposals.
- Facilitated the creation of impactful presentation materials for various client engagements.
- Led comprehensive training programs for new estimators and proposal writers nationwide.
Recruiting Coordinator
Pro-Surve Source Inspection
10.2022 - 10.2023
- Coordinated full lifecycle onboarding activities for inspectors, handling contracts and reference checks efficiently.
- Enhanced recruitment efforts through meticulous CV formatting and updating of job-related materials.
- Processed HR new hires, dispatched necessary onboarding packets, and preserved precise contractor files.
- Proposed strategic enhancements to optimize overall administrative functionality in a high-paced context.
- Consistently updated the inspector log for real-time tracking of onboarding stages and inspector details.
- Partnered with project coordinators to strategically place inspectors according to client requirements.
- Facilitated job postings on relevant sites to attract qualified inspection personnel.
- Liaised with operations management to ensure alignment with departmental administrative goals.
Executive Administration- Corporate Executive Office Management
JMK5 Holdings LLC
08.2019 - 10.2022
- Executed closing documents for commercial and residential real estate transactions.
- Managed accounts payable and receivable for multiple large-scale projects.
- Processed weekly payroll for contractors to ensure timely compensation.
- Organized and executed lease agreements for various properties.
- Coordinated company events to enhance team engagement.
- Resolved issues with contractors and subcontractors on construction projects.
- Provided assistance with closing documents for significant real estate purchases.
Stay at Home Mother
DeMoss Household
01.2009 - 2019
Education
OSHA/MSHA and First Aid Certified -
IKD University- in House Certification Course
12.2025
TWIC Card - undefined
01.2023
Highschool Diploma - undefined
Hallsville High School
Hallsville, TX01.2007
Skills
Highly motivated individual
Fast learner with attention to detail
SAP Experience
Multiple customer portal experience ex: SAP Ariba, SAP Taulia
Proficient in Excel and Microsoft tools
Cost analysis and budgeting
Contract drafting and editing
Coordination of bid submittal, job planning and invoicing
Scheduling and payroll management
Timeline
Proposal Manager
Universal Plant Services, LLC
02.2026 - Current
Project Estimator and Contract Writer for Midwest and Southern Plains Districts
Industrial Kiln and Dryer Group
10.2023 - Current
Recruiting Coordinator
Pro-Surve Source Inspection
10.2022 - 10.2023
Executive Administration- Corporate Executive Office Management
JMK5 Holdings LLC
08.2019 - 10.2022
Stay at Home Mother
DeMoss Household
01.2009 - 2019
TWIC Card - undefined
Highschool Diploma - undefined
Hallsville High School
OSHA/MSHA and First Aid Certified -
IKD University- in House Certification Course