Kayla Nez
San Jose,CA
Summary
Highly organized and dedicated Executive Assistant with 3 years of experience supporting C-level executives and a total of 8 years in administrative roles. Adept at streamlining operations and enhancing communication, I seek a challenging position in a dynamic organization where I can leverage my exceptional organizational skills to drive efficiency and support executive decision-making.
- Comprehensive Administrative Support: Proven track record of delivering thorough administrative assistance to executive-level staff, consistently demonstrating exceptional attention to detail and the ability to manage multiple priorities effectively.
- Efficient Schedule and Travel Management: Proficient in managing complex calendars, scheduling appointments, coordinating travel arrangements, and handling expense reports to ensure seamless operations.
- Professional Communication: Skilled in drafting professional correspondence, with excellent written and verbal communication abilities, ensuring clear and effective interactions.
- Confidential Information Handling: Adept at managing confidential and sensitive information with the utmost discretion, maintaining a high level of professionalism and integrity at all times.
- Proactive Problem-Solving: Strong problem-solving skills with a keen capacity to anticipate needs, identify process improvements, and implement effective solutions.
- Technical Proficiency: Proficient in utilizing various software applications, including Google Workspace (Docs, Sheets, Slides, Drive), as well as calendar management tools and database systems.
Overview
8
8
years of professional experience
Work History
Executive Operations Assistant
The Pipeline Group
Remote
02.2021 - Current
- Provided comprehensive administrative support to the CEO and executive team, managing their calendars, scheduling appointments, and coordinating travel arrangements, resulting in optimized time management and increased productivity
- Drafted and edited correspondence, reports, and presentations, ensuring accuracy and professionalism in communication materials
- Assisted in the preparation of executive meetings by gathering relevant documents, preparing agendas, and taking meeting minutes, promoting effective decision-making and follow-up actions
- Managed confidential and sensitive information with discretion, handling highly confidential documents, and maintaining confidentiality protocols
- Developed and implemented efficient administrative processes, including streamlining travel arrangements, expense tracking, and filing systems, resulting in improved efficiency and time savings
- Acted as a liaison between executives and internal/external stakeholders, maintaining effective communication channels and building strong relationships.
School Secretary
Argonaut Elementary
Saratoga, CA
09.2018 - 04.2021
- Greeting visitors, students, and parents in a friendly and professional manner
- Answering phone calls, taking messages, and redirecting inquiries to the appropriate staff members
- Handling incoming and outgoing mail, emails, and other correspondence
- Assisting with student enrollment, maintaining accurate student records, and updating student information systems
- Collaborating with teachers and staff to support student attendance and manage student absences
- Providing information and assistance to parents regarding school policies, procedures, and activities
- Maintaining and organizing school files, records, and databases, ensuring confidentiality and accuracy
- Assisting in the preparation and distribution of school newsletters, bulletins, and other communications.
Admin Assistant/Optician
Los Gatos Eye Care
Los Gatos, CA
04.2016 - 09.2018
- Greeting and assisting customers in selecting eyeglasses, sunglasses, and contact lenses that meet their visual needs, lifestyle preferences, and budget
- Conducting comprehensive eyewear fittings and measurements to ensure proper lens alignment and frame adjustment
- Providing expert advice on lens options, coatings, and frame styles to enhance visual clarity, comfort, and aesthetics
- Working with vendors to select new styles of frames for inventory.
Education
Associates of Business Administration -
West Valley College
Skills
- Administrative Support
- Calendar Management
- Travel Coordination
- Report and Presentation Preparation
- Communication (Written and Verbal)
- Confidentiality and Discretion
- Problem Solving
- Organization and Time Management
- Microsoft Office Suite
- Database Management
Summary
Proven track record of delivering thorough administrative assistance to executive-level staff, consistently demonstrating exceptional attention to detail and the ability to manage multiple priorities effectively., Proficient in managing complex calendars, scheduling appointments, coordinating travel arrangements, and handling expense reports to ensure seamless operations., Skilled in drafting professional correspondence, with excellent written and verbal communication abilities, ensuring clear and effective interactions., Adept at managing confidential and sensitive information with the utmost discretion, maintaining a high level of professionalism and integrity at all times., Strong problem-solving skills with a keen capacity to anticipate needs, identify process improvements, and implement effective solutions., Proficient in utilizing various software applications, including Google Workspace (Docs, Sheets, Slides, Drive), as well as calendar management tools and database systems.
References
Available upon request
Timeline
Executive Operations Assistant
The Pipeline Group
02.2021 - Current
School Secretary
Argonaut Elementary
09.2018 - 04.2021
Admin Assistant/Optician
Los Gatos Eye Care
04.2016 - 09.2018
Associates of Business Administration -
West Valley College
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