Kayla Wiley
Edmonds,WA
Summary
A versatile Event Coordinator and Recruiter with hands-on experience managing both events and fullcycle hiring, mostly in remote settings. Skilled at juggling multiple responsibilities, from organizing student events early in my career to overseeing all recruitment processes for multiple small businesses. Known for being adaptable, whether it's managing an event on-site or working with remote teams to get the right people hired. Always looking for ways to make things run more smoothly, build great teams, and make a positive impact.
Overview
6
6
years of professional experience
Work History
Recruiting Director
Wave Aquatics
12.2022 - Current
- Oversee the full recruitment process for a non-profit organization, managing everything from job postings to making offers
- Successfully hired and onboarded 200+ employees across various roles, ensuring an efficient and positive candidate experience
- Collaborate with department heads to identify hiring needs and improve recruitment processes for better efficiency
- Manage all remote recruiting activities, including candidate communication, interviews, and onboarding
- Focus on continuous process improvement to streamline hiring workflows and enhance the overall recruitment experience
Event Coordinator
Bellevue Convention Center
06.2022 - 12.2022
- Coordinated and executed a wide range of events, from corporate meetings to large-scale conferences, ensuring seamless operations from planning to completion
- Managed event logistics, including vendor coordination, catering, audiovisual needs, and venue setup
- Collaborated with clients to understand their needs, provide tailored event solutions, and maintain strong relationships to encourage repeat business
- Handled event budgets, timelines, and on-site problem-solving to deliver high-quality experiences within scope and on time
- Worked closely with internal teams to align event services with client expectations, resulting in consistently successful and well-received events
- Adapted quickly when faced with unexpected challenges or changes in plans, maintaining composure while finding effective solutions.
- Coordinated schedules and timelines for events.
- Managed event logistics and operations.
- Collaborated with cross-functional teams to ensure seamless event execution and positive outcomes.
- Established positive relationships with clients, ensuring their needs were met throughout the event planning process.
- Handled crisis management situations promptly, minimizing negative impact on event outcomes and client satisfaction.
- Brainstormed and implemented creative event concepts and themes.
- Enhanced attendee experience by meticulously planning and executing event logistics.
- Coordinated with vendors to deliver exceptional catering and audiovisual services during events.
- Maintained accurate records of all event expenditures, ensuring budget compliance across multiple projects.
- Managed budgets effectively, negotiating contracts to secure cost savings without compromising quality.
- Conducted post-event analysis, identifying areas of improvement for future events.
- Evaluated feedback from attendees after each function, utilizing insights gained to inform improvements in subsequent endeavors.
Program Manager
Kids Science Labs
05.2021 - 06.2022
- Oversaw operations and logistics for the children's event center, ensuring smooth execution of educational events and activities
- Managed event planning, vendor coordination, and on-site logistics to provide engaging and educational experiences for children
- Worked in a hybrid remote role overseeing recruitment for 6 centers across Chicago and Seattle, managing end-to-end hiring processes
- Collaborated with center directors to understand staffing needs and streamline recruitment to maintain high-quality educational staff
- Balanced event center management and remote hiring responsibilities, ensuring effective operations and staffing across multiple locations
- Managed and supervised administrative and daily program operations, complying with policies and regulations.
- Managed cross-functional teams for successful project completion within deadlines and budgets.
- Facilitated workshops and conducted one-on-one training to educate team members.
- Identified program obstacles and communicated possible impacts to team
Event Intern
Madison Area Technical College
04.2019 - 12.2019
- Oversaw student events from planning to execution, ensuring smooth operations and engaging experiences
- Assisted in recruiting new interns, helping to build a strong team for future events
- Supported marketing efforts for events, contributing to increased participation and visibility within the student community
- Supported events execution and venue set up and tear down.
- Participated in post-event evaluations, providing valuable feedback for future improvements.
- Managed inventory of event supplies, ensuring timely replenishment when required.
- Assisted in content development for events, drafting and distributing promotional materials.
- Contributed to social media outreach, content development and schedule management.
- Facilitated efficient communication between different departments involved in the organization of events.
- Provided exceptional customer service to event attendees, addressing inquiries and concerns promptly.
- Assisted in budget monitoring and expense tracking for optimal financial management during events.
- Contributed to successful events by coordinating with vendors, managing logistics, and providing support to organizers.
- Maintained detailed records on each executed event including budgets, timelines, vendor contracts.
Education
College - Communications
Madison Area Technical College
Madison, WI03.2020
High school -
Thomas Jefferson High school
06.2012
Skills
- Communication and Relationship Building
- Leadership Experience
- Scheduling
- Customer service
- Sales experience
- Event Planning
- Events Management
- Administrative Experience
- Talent Acquisition
- Recruiting & Onboarding
- Microsoft Office
- ATS
- Process Improvement
- Employee Orientation
- Program Management
- Talent Management
- Performance Management
Personal Information
Work Permit: Authorized to work in the US for any employer
Assessments
- Verbal communication, Proficient, 12/01/21
- Teamwork: Interpersonal skills, Proficient, 03/01/22
- Food service: Customer situations, Proficient, 03/01/24
- Recruiting, Proficient, 12/01/21
- Customer focus & orientation, Proficient, 03/01/24
- Recruiting, Proficient, 01/01/24
- Attention to detail, Proficient, 03/01/22
- Early childhood development, Proficient, 09/01/23
- Work style: Reliability, Proficient, 01/01/24
- Work style: Professionalism, Proficient, 05/01/22
Timeline
Recruiting Director
Wave Aquatics
12.2022 - Current
Event Coordinator
Bellevue Convention Center
06.2022 - 12.2022
Program Manager
Kids Science Labs
05.2021 - 06.2022
Event Intern
Madison Area Technical College
04.2019 - 12.2019
High school -
Thomas Jefferson High school
College - Communications
Madison Area Technical College
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