Kaylene Sorensen
Lincoln,NE
Summary
Highly organized and resourceful professional with exceptional written and verbal communication skills, adept at exercising sound judgment in dynamic and diverse situations. Demonstrates expertise in administrative and organizational functions, including managing complex calendars, resolving scheduling conflicts, and arranging seamless travel logistics. Experienced in travel and expense reporting for leadership teams and ensuring confidentiality and professionalism in all aspects of work.
Overview
17
17
years of professional experience
Work History
Administrative Assistant/EA
University of Nebraska-Lincoln/ Chancellor’s Office
01.2024 - Current
- Provide executive administrative support to the Chancellor/Chief of Staff to ensure the integrity of the office.
- Review internal and external inquiries and requests received in the Chancellor’s Office and independently or in conjunction with other office administrators, draft responses accordingly.
- Monitor public email account
- Screen phone calls
- Review inquiries and requests from campus community members, compiling those requiring consultation with the Chief of Staff or redirecting to more appropriate administrator for a response
- Serve as a primary point of contact for speaking requests
- Serve as a conduit between the Chancellor’s Office and the Presidents Office on items requiring action
- Finalize recommended appointments to boards, commissions, and committees
- Coordinate Award activities
- Vet unsolicited promotional email from external sources
- Process administrative officers’ leave requests
- Coordinate table sponsorships and attendance
- Maintain awareness of important issues, anticipate needs, gather information, consider implications, and re-evaluate priorities and advise the Chief of Staff, Chancellor, and other staff as appropriate.
- Coordinate the Chancellor’s daily schedule, including evening and weekend events as needed
- Prioritize the Chancellor’s daily schedule in consultation with the Chief of Staff
- Schedule meetings with constituents, administrators, faculty groups, University President, state, and federal representatives as requested by the Chancellor.
- Coordinate itineraries of, and meetings with, international and other campus visitors invited by the Chancellor
- Coordinate all state, national travel
- Process and reconcile payments and reimbursement from University and Foundation fund accounts held for the Chancellor’s academic and discretionary use, preparing related annual reports.
- Travel expenses
- Business expenses charged to personal credit card
- Country Club of Lincoln expenses
- Federal delegation meeting expenses
- University purchasing card expenses
- Oversee office environment
- Coordinate office design changes
- Serve as point of contact for artwork on loan
Executive Assistant/Assistant
University of Nebraska-Lincoln Executive Vice Chancellor’s Office
01.2022 - 01.2024
- Provide highly confidential support to the EVC to ensure the integrity of the office.
- Collaborate with the Chief of Staff to maintain an awareness of important issues, anticipate needs, gather information, consider implications, and re-evaluate priorities to make decisions and advise the EVC and office staff.
- Collaborate with all management staff to identify and deliver the required administrative support.
- Manage the EVC daily schedule, adjusting for competing priorities and multiple demands. Ensure that the EVC is well prepared with appropriate meeting materials and briefings.
- Serve as a resource for various inquiries received in the EVC Office
- Manage the EVC’s email account and draft correspondence on behalf of the EVC to facilitate review and/or response, or delegate to the appropriate administrative unit as warranted.
- Prepare materials for meetings such as drafting agendas and correspondence; collects, disseminates, and archives materials and manages electronic files.
- Provide excellent client service to constituents and guests.
- Experience working with deadlines, and the ability to shift priorities based on the immediate needs of the EVC office and/or EVC.
Executive Assistant/Assistant
University of Nebraska-Lincoln Agricultural Economics Department/Dept. Head
08.2008 - 05.2022
- Provide executive support to the Department Head and faculty as a coordinator, liaison and primary point of contact for internal and external contacts.
- Assist with recruitment and retention efforts; Red Letter Days and New Student Enrollment
- Evaluation of graduate files.
- Scheduling of classes via Course Leaf.
- Experience with Promotion and Tenure files and deadlines.
- Worked with confidential HR files or related issues.
- Supervise the Administrative Assistants (6) and student interns to facilitate a high level of performance in their responsibilities and foster a hospitable and welcoming environment.
- Conduct performance evaluations.
- Model collegial relationships with other campus administrative staff members.
- Manage the Department Head’s daily schedule , adjusting for competing priorities and multiple demands.
- Ensure the Department Head was well prepared with appropriate meeting materials and briefings.
- Process and reconcile payments and reimbursement from University and Foundation fund accounts held for the Dept. Head academic and discretionary use.
- Made arrangements for large conferences or meetings from development of agenda, to logistics to gathering of information for the event, securing a contract for the event venue, arrange for blocks of hotel rooms and be at the site to manage any issues that might arise at the event.
Education
Master of Higher Education Administration -
University of Nebraska-Lincoln
Lincoln, NE08.2025
Bachelor of Science - Family And Consumer Science -CEHS
University of Nebraska-Lincoln
Lincoln, NE05-1995
Paralegal Studies - undefined
Lincoln School of Commerce
01.1991
Pre-law - undefined
University of Nebraska-Kearney
01.1989
Skills
- Project Management
- Government Relations
- Teamwork; Ability to interact with variety of personalities
- Excellent Time Management Skills with proven ability to Meet Deadlines
- Coordination of Overloaded Schedules
- Excellent Verbal and Written Communication Skills
- Event Management
- Human Resources
- Thorough understanding or, or ability to quickly learn
- Strong Leadership Skills
- Extremely Proficient with Microsoft Office Suite or related Software
- Computer skills
- Office administration
- Scheduling
- Microsoft Office Suite
Timeline
Administrative Assistant/EA
University of Nebraska-Lincoln/ Chancellor’s Office
01.2024 - Current
Executive Assistant/Assistant
University of Nebraska-Lincoln Executive Vice Chancellor’s Office
01.2022 - 01.2024
Executive Assistant/Assistant
University of Nebraska-Lincoln Agricultural Economics Department/Dept. Head
08.2008 - 05.2022
Paralegal Studies - undefined
Lincoln School of Commerce
Pre-law - undefined
University of Nebraska-Kearney
Master of Higher Education Administration -
University of Nebraska-Lincoln
Bachelor of Science - Family And Consumer Science -CEHS
University of Nebraska-Lincoln
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