Kaylie Nix
San Antonio
Summary
Detail-oriented Office Manager experienced in overseeing and improving office services. Diplomatic and patient professional possessing creative mindset to drive needed improvements. Skilled with business correspondence, bookkeeping and project management.
Overview
9
9
years of professional experience
Work History
Administrative Assistant
C & T Enterprises
San Antonio
01.2020 - 04.2025
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Handled incoming and outgoing correspondence, including email, mail, and package deliveries, ensuring timely distribution.
- Developed and implemented filing systems, both digital and physical, improving document organization and retrieval efficiency.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
- Oversaw staff correspondence, record tracking and data communications, resulting in improved automation of office operations.
- Sorted and distributed incoming faxes, letters and emails for office distribution.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Answered questions from customers regarding products and services offered by the company.
- Maintained inventory of office supplies and placed orders when necessary.
- Reduced financial discrepancies by accurately analyzing and managing customer orders and invoices for various Fortune 500 companies.
- Worked successfully with diverse group of coworkers to accomplish goals and address issues related to our products and services.
Office Manager
Cajun Enterprises
Sugar Land
02.2016 - 06.2023
- Evaluated individual and team business performance and identified opportunities for improvement.
- Assigned work and monitored performance of project personnel.
- Monitored payments due from clients and promptly contacted clients with past due payments.
- Handled scheduling and managed timely and effective allocation of resources and calendars.
- Supervised staff members, organized schedules and delegated tasks.
- Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
- Interviewed prospective employees and provided input to HR on hiring decisions.
- Negotiated contracts with vendors, securing favorable terms and cost savings.
- Delegated work to staff, setting priorities and goals.
Education
BBA - Mathematics
University of Houston
Houston, TX06-2017
Skills
- Office management
- Data entry
- Filing systems
- Inventory management
- Customer service
- Scheduling coordination
- Team collaboration
- Financial analysis
- Contract negotiation
Timeline
Administrative Assistant
C & T Enterprises
01.2020 - 04.2025
Office Manager
Cajun Enterprises
02.2016 - 06.2023
BBA - Mathematics
University of Houston
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