Karen Beatty

• Enhanced office efficiency by organizing files and maintaining a clean workspace.
• Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
• Assisted with onboarding of new employees.
• Edited documents to keep company materials free of grammar errors.
• Assisted in financial tasks such as invoicing, expense tracking, and budget preparation to ensure accuracy.
• Enhanced office efficiency by organizing and maintaining filing systems both digitally and physically.
• Supported financial operations, processing invoices and payments, contributing to timely and accurate financial reporting.
• Improved office supply inventory management, reducing unnecessary expenditures by regularly auditing and ordering supplies.
• Input data into spreadsheets and databases.
• Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
• Promptly received and forwarded incoming communications, such as phone calls, emails, and letters, to appropriate staff.
• Facilitated smooth operations by efficiently handling incoming mail, phone calls, and visitor inquiries.
• Expedited document processing with accurate data entry and timely filing.

Same as above. My county position was transferred to UNR.

Same as above. I transferred from the Carson City Extension Office to the Douglas County Extension Office to be closer to my Minden home.

• Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
• Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
• Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
• Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
• Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
• Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
• Maintained inventory of office supplies and placed orders.
• Monitored office supplies inventory, ensuring availability of essential items without overstocking.
• Contributed to policy updates, researching regulations to ensure company compliance.
• Assisted in preparation of financial reports, gathering data that contributed to budgeting accuracy.
• Negotiated with vendors to reduce office supply costs, leveraging bulk purchase agreements.
• Addressed IT issues by coordinating with tech support, minimizing downtime and maintaining operational efficiency.
• Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
• Managed filing system, entered data and completed other clerical tasks.
• Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
• Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
• Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
• Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
• Opened and properly distributed incoming mail to promote quicker response to client inquiries.

During these years I worked as a Post Master Relief in the Imlay, NV Post Office, worked at the Star Point Trading Post (a store/restaurant combo) as a cashier and stocker and worked at the Pershing County Extension Office as a temporary and part-time employee.

Started in the clerical/secretarial field and promoted into a professional position ending as an Environmental Specialist IV. I worked with distressed small communities to update their failing wastewater/sewer issues. I worked in conjunction with other state and federal agencies as well as non-profit groups to come up with cost-effective solutions to solve each entities particular wastewater problems theses. I administered our agency's grants and loans as well as federal grants for each entity, with a case load of 20-25 entities as any one time. I reviewed each grant and loan for compliance with state and federal requirements as well as reviewing all monthly payment requests for eligible costs. My position required much travelling across the state of Washington. I also hosted annual trainings for these communities on how to put together and monitor the budgets for these multi-million dollar projects.