Summary
Overview
Work History
Education
Skills
Accomplishments
Timeline
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Summary

Industrious and forward-thinking Senior Executive Assistant with over 19 years of experience in corporate and construction environments. Handles strategic planning, operational and administrative requirements. Results-driven and hardworking with skill and resilience to achieve daily operational goals. Focused on maximizing executive productivity by providing exceptional service and coordinating team activities.

Organized and motivated employee eager to apply time management and organizational skills in various environments. Seeking entry-level opportunities to expand skills with an opportunity for growth.

Overview

19
19
years of professional experience

Work History

Administrative Executive Assistant

Paypal
Vermont, IL
06.2015 - 09.2019
  • Managed director's calendar and prepared meeting agenda and materials.
  • Documented and routed business correspondence to manage office paperwork.
  • Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office productivity.
  • Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.
  • Restocked office and break room supplies to maximize team productivity.
  • Managed external contacts and kept track of periodic communication needed for priority actions.
  • Oversaw executive schedules for team of company leaders.
  • Conducted research, compiled and typed statistical reports for Construction leaders.
  • Created newsletters to share company updates and events.
  • Created PowerPoint presentations used for diverse business needs.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Maintained office supplies inventory by checking stock and ordering new supplies.
  • Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
  • Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
  • Delivered optimal administrative, customer service and management support.
  • Managed master Construction Managers calendar for multiple personnel.
  • Created and maintained expense reports for Construction and Engineering Managers.

Facilities Supervisor

Ace Hardware
Fort Worth, TX
01.2009 - 06.2015
  • Received training and license to perform as company security officer per TWIC port facility guidelines.
  • Communicated regularly with US Coast Guard to conduct scheduled facility security audits and drills along with maintaining Facility Security Plan per Federal guidelines.
  • Responsible for managing on site security and building surveillance cameras.
  • Responsible for conducting facility fire drills and MARSEC security drills.
  • Managed second facility location containing employee apartments and exercise gym.
  • Managed departmental vehicle fleet.
  • Called in equipment repair services and maintained office supplies by ordering new inventory.
  • Adhered to budget to complete regular repairs and maintenance work as well as handle special facility needs.
  • Provided input to selection of qualified contractors, scheduled work and oversaw daily activities.
  • Offered input and approval for planning of special building events.
  • Managed internal and external teams handling projects such as tenant improvements, roofing and paving.
  • Responsible for vendor-provided building, janitorial, office equipment, pest control and landscaping services.
  • Coordinated resources and delegated assignments to maintain efficient building operations.
  • Managed system work orders by distributing assignments and closing out completed work after walk-throughs.
  • Directed emergency response to serious building issues to contain problems, control damages and develop corrective plans.
  • Evaluated facilities, furniture and equipment to maintain ergonomic work environment.
  • Handled general and routine maintenance such as basic plumbing issues and HVAC troubleshooting.
  • Led facility management staff in producing business plan devoted to setting priorities and job assignments.
  • Delivered positive reinforcement and constructive criticism for employee work efforts.
  • Determined schedules, sequences and assignments for work activities, based on priority, quantity of equipment and personnel skill.
  • Established and enforced clear safety policies to protect workers from injury as per OSHA compliance.
  • Coordinated efficient maintenance schedules to keep systems running at peak levels.
  • Researched and provided timely resolution to service discrepancies.
  • Investigated accidents and injuries, preparing reports on findings.
  • Troubleshot and performed testing to keep security and data lines functioning properly.

Facilities Coordinator

Curaleaf
Sarasota, FL
04.2000 - 01.2009
  • Created and managed office controlled access badges and hard key control for Executive offices.
  • Oversaw vendor-provided building, janitorial, pest control and landscaping services.
  • Maintained inventory in supply closet to prevent shortages.
  • Monitored attendance records by taking note of staff vacation time, sick days and personal days.
  • Directed customer communication to appropriate department personnel.
  • Prepared packages for shipment by generating packing slips and setting up courier deliveries.
  • Planned events and department activities by acquiring venues, developing guest lists and organizing catering services.
  • Liaised with senior and executive administrative assistants to handle requests and queries from senior managers.
  • Checked common areas and conference rooms regularly to verify cleanliness and order.
  • Called in equipment repair services and maintained office supplies by ordering new inventory.
  • Evaluated facilities, furniture and equipment to maintain ergonomic work environment.
  • Directed emergency response to serious building issues to contain problems, control damages and develop corrective plans.
  • Drafted and enforced preventive maintenance schedule for facility systems and equipment.
  • Monitored facility to foster safety, security and consistent maintenance.
  • Directed storage activities and defined storage and organization requirements.
  • Established department goals and deadlines.
  • Prepared and reviewed operational reports and schedules.
  • Educated staff on safety procedures, OSHA requirements and company policies.
  • Organized and maintained filing and document management systems by coordinating, archiving and purging files.
  • Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
  • Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.

Education

High School Diploma -

Sulphur High School
Sulphur, LA
1985

Skills

  • Excel spreadsheets
  • Appointment setting
  • Articulate and well-spoken
  • Meeting planning
  • Technologically savvy
  • Mail management
  • Proper phone etiquette
  • Travel administration
  • Human resource laws knowledge
  • Leadership
  • Administrative support specialist
  • Presentation development
  • Expenses management
  • Maintenance scheduling
  • Tenant area updates
  • Cubicle configurations

Accomplishments

Created highly effective new security program that significantly impacted efficiency and improved operations by working with port authorities to receive a security grant valued at $80,000.00. This funding was used for new and improved security systems for dual company locations.

Timeline

Administrative Executive Assistant

Paypal
06.2015 - 09.2019

Facilities Supervisor

Ace Hardware
01.2009 - 06.2015

Facilities Coordinator

Curaleaf
04.2000 - 01.2009

High School Diploma -

Sulphur High School

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