GED - General
A.I.B.T College
Keli Woods
Director of Operations
Midland,TX
Summary
Dedicated, self motivated Financial and Operations professional with outstanding relationship-building and problem-solving skills. Driven to exceed expectations and operate effectively in fast-paced, high-pressure environments.
Education
Business Management
University of Phoenix
Skills
- AR/AP/Collections
- Financial Reporting/P&L/GL
- GAAP knowledge
- KPI Tracking
- Finance and Accounting Oversight
- Sales and Operations Management
- Crisis Management
- Risk Management
- Client Relationship Management
- Lead Generation, Sales and Market Research
- Recruiting, Hiring, Onboarding and Human Resources
- Process Improvements and SOP's
- Budget Control
- Supervision and Training
- Team Leadership
- Asset Management
- Cost Reduction
- Revenue Forecasting
- Goal Setting
- Payroll Administration and Timekeeping
Timeline
Assistant Director of Finance
Spectrum of Solutions
02.2023 - Current
Director of Operations/Sales Manager
True Star Capital
06.2020 - 02.2023
Office Manager
ENTREC Cranes And Heavy Haul, Inc
08.2019 - 06.2020
Project Assistant
Strike, LLC/Bolt Companies
09.2018 - 07.2019
Consultant-Self Employed
KJ Consulting and Notary Services
02.2016 - Current
US Operations Administrator & Training Coordinator
Flexpipe Systems
09.2010 - 02.2016
GED - General
A.I.B.T College
Business Management
University of Phoenix
Work History
Assistant Director of Finance
Spectrum of Solutions
Midland, TX
02.2023 - Current
- AR/AP
- Collections and rebills
- Audit AP Vendor files to ensure proper invoicing
- Audit AR to ensure proper payment received vs. billed
- Analysis state software monthly to ensure all monies received
- Oversee staff to ensure month end deadlines are met
- Train case managers on state software/manage client files for state audit
- Create detailed reports for senior management on budgeting, forecasting and variance analysis.
- Monitor daily cash flow activities, including, payments and receipts
- Locate and research discrepancies and correct/report financial impact (loss)
- Provide guidance and support on accounting and operations policies and procedures to staff members.
- Document and create SOP’s
- Oversee all aspects of payroll processing including calculating wages, deductions and PTO as well as ensuring timely disbursement of employee payments.
- In depth research and review of law's and regulations regarding Medicaid/Medicare
Director of Operations/Sales Manager
True Star Capital
Midland, TX
06.2020 - 02.2023
- Led 30+ member team (Regional Managers, Property Managers, Maintenance Staff) in selling mobile homes,renting lot spaces, upgrading communities while implementing proven tactics to boost productivity, streamline process' and procedures and support the organizational mission.
- Administered financial management, reported finances to senior management and analyzed payroll, receipts and accounts payable and accounts receivable activities.
- Managed portfolio of $50 million in assets with wide range of tenants for organization.
- Developed and maintained client relationships to grow business and improve account (tenant) retention.
- Oversaw and managed high level onsite construction projects up to 1 million each, swiftly resolved any issues and kept projects on schedule to meet deadlines.
- Created monthly and annual budgets and monitored implementation to quickly spot and correct variances.
- Boosted revenue and facilitated sales activity while developing consistent employee measurements for exceeding goals.
- Developed and tracked home inventory along with renovation budgets and cost.
- Developed sales plans, goals, strategies and objectives to achieve team goals and revenue objectives.
- Managed day-to-day operations of a large staff in multiple departments.
- Reviewed financial statements and sales or activity reports to measure productivity or goal achievement.
- Set goals and expectations for direct reports using performance review process, holding staff accountable.
- Assessed and evaluated business procedures and implemented structure to improve day-to-day operations.
Office Manager
ENTREC Cranes And Heavy Haul, Inc
Odessa, TX
08.2019 - 06.2020
- Managed the entire Account's Payable and Accounts Receivable team for the Permian Basin Division.
- Reviewed all billings prior to final invoicing and made corrections/credits.
- Managed the Dispatch team for the Permian Basin to ensure equipment was being delivered on time and within DOT compliance standards. Also required to make sure an jobs were being completed within quoted amount and or stay with that budget.
- Oversaw and approved payroll to include equipment utilization and per diem allocations.
- Collections; Collected all $$ over 30/45 days to ensure DSO of 72 days is met each quarter
- Provided month end Financial Reporting.
- Trained new hires on process’ and procedures. Mentored office staff to allow for growth within our organization.
- Performed cost analysis for various projects to determine budget requirements.
- Coordinated with other departments including sales, marketing, finance, human resources. to ensure efficient operations.
- Provided support to Operations Manager and Vice President
- Completed Job Cost analysis monthly reporting to include in depth explanation on jobs where we lost revenue.
- Conducted New Hire Orientations.
- Maintained DISA compliance to include driver applications and approvals.
- Ensured HSE compliance was being followed to include NCCCO, PEC, Medical cards and other safety documents were current.
- HR duties; New hire paperwork, term paperwork.
- Managed and setup pre-employment/ random drug testing DOT and NON-DOT.
Project Assistant
Strike, LLC/Bolt Companies
Midland, TX
09.2018 - 07.2019
- Ensured that daily administrative tasks, including One Calls were completed quickly.
- Met schedule and deadlines by ensuring that work was completed efficiently and by maintaining job look-aheads.
- Provided assistance with the preparation of project-related reports, manuscripts and presentations
- Prepared accurate, error-free , letters, bill sheets, and other professional documentation for internal and external use.
- Served as a document control specialist for Lop Folder designs while following proper standards.
- Internal IT support
- Office Management
- HR Administrative duties
- Job Costing to include month end financials
- Provided backup/support to Superintendents and Project Managers
Consultant-Self Employed
KJ Consulting and Notary Services
Midland, TX
02.2016 - Current
- TEXAS NOTARY- Insured
- AR/AP/Back Office Support
- Set up Quickbooks for companies
- Train client and client employees on Quickbooks and how to accurately account for books, recording and billings.
- Offer monthly, quarterly and yearly audits to ensure business operates smoothly, review P&L's to ensure data entry is input correctly.
- Provide leadership, insight and mentor newly hired employees to supply knowledge of various company programs.
- Train client employees in issue resolution and communication skills to cultivate and strengthen lasting client relationships.
- Assist in developing and implementing different workflows and communication processes. ( Flowcharts)
- Develop and implemented new procedures to facilitate business growth.
US Operations Administrator & Training Coordinator
Flexpipe Systems
Grand Junction, CO
09.2010 - 02.2016
- AR- Processed an average of 300-500 invoices per month
- reduced time, costs and increased efficiency by introducing new accounting procedures
- Booked travel arrangements and coordinated expense reports
- Assisted field services in creation of training manuals, project summaries and client packages
- completed and processed rental coordination and invoicing for the entire US
- Responsible for reporting reporting US sales numbers
- Suggested and implemented process improvements
- Provided backup/support to Inside Sales, Project Coordinators, and Admins
- Created all training documents
- Trained all new Administrators and was responsible for auditing
- Assisted Regional Operations Manager and Vice President with tasks/reporting
Professional Courses
•The Indispensable Assistant (Skillpath)
•The Conflict Management Skills for Women in the Workplace (Skillpath)
•7 Habitats of Highly Effective People (Covey)
•KOLBE Index and GR8 Leaders training
•Servant Leadership
•TABC Certificate
•TEXAS NOTARY (Insured) $50k
•CPR Certiifed
Overview
14
14
years of professional experience
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