KELIYAH LUKE
Albany,NY
Summary
Highly motivated and detail-oriented professional with a proven track record of providing exceptional administrative support to executive-level team members. Skilled in streamlining office operations, managing multiple projects with accuracy and efficiency, and organizing complex information. Experienced in scheduling appointments, coordinating travel arrangements, and preparing reports. My goal is to leverage interpersonal skills and expertise in a challenging position at a reputable organization to further expand knowledge, skills, and experience. Committed to delivering unmatched assistance to clients and colleagues.
Overview
3
3
years of professional experience
1
1
Certification
Work History
Legal Assistant
Lippes Mathias, LLP
08.2023 - Current
- Maintained electronic database of client contact information, correspondences, documents, files, and docket reports through ProLaw.
- Oversaw the calendars, emails, calls, other internal and external communications of the Bankruptcy team, which consists of three (3) Partner attorneys and one (1) paralegal in order to build and manage daily, weekly, and monthly agendas and major projects.
- Conducted travel arrangements for the Bankruptcy team and processed any expense or reimbursement forms that arose as a result.
- Performed manual invoicing, billing, wire transfers, payment processes, and coding to ensure accurate and efficient receival of funds to the firm as well as outside vendors required for company maintenance
- Assisted in the creation and implementation of several trainings, programs, events, and projects pivotal in sustaining employee satisfaction, client fulfillment, and nourishment of community relations
- Drafted, revised and filed several legal documents ranging from motion pleadings, to letters, memorandums, affidavits, complaints, and much more
- Performed detailed research to answer complex questions based on client, attorney, and court necessity
- Personally managed all replevin cases from initial receipt of matter to closing.
- Organized and facilitated meetings between Bankruptcy team and other staff, clients, and court representatives.
- Provided superlative follow up support through the scheduling of deadlines, reminders, progress reports, and direct interaction with attorneys, clients, and court representatives on behalf of Partners to obtain matter resolution.
Administrative Legal Assistant
Tobin & Dempf, LLP
10.2021 - Current
- Respond to inquiries regarding department services, policies, and procedures to onboard new clients and maintain old ones.
- Scheduled and coordinated the meeting arrangements for staff.
- Create and process a variety of administrative records for clients using internal and external databases.
- Create, compile, and maintain the companies first virtual file room as well as organize the physical one to ensure original copies of trial documents are always on hand while additional copies are destroyed.
- Perform a variety of secretarial duties with an unmatched attention to detail such as receiving, recording, and distributing emails, collecting and recording mail, and maintaining office supplies.
- Use spreadsheet programs such as Excel, MS Word, Adobe, Veritext, NYSEF etc. to update, maintain and file a variety of legal documents and administrative records.
- Proofread and edit correspondence to fix typographical errors or mistakes in grammar.
Scheduling Coordinator (Contract)
Burke, Scolamiero & Hurd, LLP
03.2023 - 07.2023
- Maintained database of employee contact information, shift preferences, and availability records to arrange the best daily agenda for seven (7) Partners and four (4) associates.
- Identified potential areas of improvement within the scheduling process and proposed solutions accordingly.
- Collected and filed important information for clients as well as perform detailed searches in order to update records as necessary.
- Served as the main contact point between counsel, court chambers, clients, and other witnesses to organize depositions, conferences, hearings, and other meetings.
- Prepare and serve various legal documents, letters, and subpoenas.
- Monitored attendance records for all employees, providing feedback as needed to help streamline payroll system.
- Responded promptly to inquiries from staff members concerning their work schedule or any changes made thereto.
- Created weekly, monthly and yearly reports summarizing employee workloads, utilization rates, and other key metrics for insurance providers to review and provide accurate payment for work completed.
- Order court reporters/stenographers to transcribe hearings.
Administrative Coordinator/Internal Auditor
Homestead Funding Corp
09.2022 - 02.2023
- Provide legal, administrative, internal auditing, and vendor management assistance to multimillion dollar company
- Create, onboard, direct, teach, and administrate a new vendor management/compliance program called Dock.
- Maintain a record of different vendors acquired, their functions, current use vs. potential use, price points, and overall ratings to determine continued partnership.
- Draft and update work policies to remain compliant with employment laws.
- Draft and edit different types of contracts such as leases, nondisclosures, agreements, settlements, addendums, etc.
- Perform legal publications to assist newly formulated LLC's in gaining legal recognition.
- Discover and implement a new task management platform.
- Manage and delegate tasks to all departments.
- Keep a record of minutes to be distributed for reference in major conference meetings and to build agendas for future meetings.
- Serve as a main contact point for receiving and distributing important data and information within the company.
- Perform internal audits to ensure company is operating efficiently, effectively, and lawfully.
- Collect and deliver mail while maintaining a record of sent and received documents.
- Answer phone calls, organize teams meetings, manage multiple schedules, track attendance, and manage payroll.
- Assist in legal research to answer complicated compliance questions in order to approve or deny proceeding directives.
- Run risk management exams on all vendors to assist with compliance procedures.
Legal Assistant
Couch White, LLP
01.2022 - 08.2022
- Provide legal and administrative assistance for seven (7) attorneys daily in the areas of Trusts & Estates, Litigation, Construction, Environmental, Real estate, and Personal matters
- Recruit, intake, and process new clients or witnesses in preparation for meetings and depositions with attorneys and judges in an effort to encourage a calm and efficient environment
- Maintain an organized account of new and old clients using programs such as excel, outlook, Microsoft, adobe, Veritext, NYSEF etc
- Manage the acceptance and disbursement of money as well as keep a record of where and when money is allocated, if a firm credit card was used and if reimbursement is necessary
- Schedule and coordinate meetings both in and out of state as well as plan and organize flights, hotels, meals, and entertainment for said meetings
- Attend signings and act as a witness to ensure proper and legal representation of clients
- Compile and input payroll for over twenty (20) attorneys as well as create and maintain a running list of work completed for the different clientele to be used as a reference point for client receipts and payments
- Deliver mail either by hand, FedEx, UPS, or USPS to confirm all documents involved in legal matters are received to enable a smooth and secure line of communication while avoiding congestion in legal production
- Keep attendance for all working staff as well as visitors to verify that everyone is accounted for at all times and aid others in planning meetings or best times to reach out to different staff
- Organize evidence to prepare for trial
- Draft and proofed legal correspondence to verify details and reduce errors
- Gather and analyzed research data and presented reports of significant findings
- File pleadings with court clerk using established processes
- Direct law office operations to maintain seamless attorney schedules
Education
Bachelor of Arts (B.A In English And Sociology) - undefined
The University at Albany
Albany, NYSkills
- Project Management
- Several State and Supreme Court Electronic Filing Systems
- ProLaw
- Microsoft Office Suite (Excel, Word, Adobe, Outlook, Wrike, Onedrive, PowerPoint, Teams)
- Westlaw
- Practice Manager
- QuickBooks
- Zoom
- DropBox
- Photoshop
- SQL
Certification
- Notary Public
- Certified Administrative Assistant
Languages
Spanish
Limited Working
Timeline
Legal Assistant
Lippes Mathias, LLP
08.2023 - Current
Scheduling Coordinator (Contract)
Burke, Scolamiero & Hurd, LLP
03.2023 - 07.2023
Administrative Coordinator/Internal Auditor
Homestead Funding Corp
09.2022 - 02.2023
Legal Assistant
Couch White, LLP
01.2022 - 08.2022
Administrative Legal Assistant
Tobin & Dempf, LLP
10.2021 - Current
Bachelor of Arts (B.A In English And Sociology) - undefined
The University at Albany
Similar Profiles
Crystal BellCrystal Bell
Legal Assistant at Lippes Mathias LLPLegal Assistant at Lippes Mathias LLP
Ziyu RenZiyu Ren
Production Part-Time Intern at Adam LippesProduction Part-Time Intern at Adam Lippes
RICHARD J. MATHIASRICHARD J. MATHIAS
REAL ESTATE INVESTMENT MANAGER at Rich Mathias EnterprisesREAL ESTATE INVESTMENT MANAGER at Rich Mathias Enterprises
Ayana BridgemanAyana Bridgeman
Staffing Coordinator at Anchor Health Home CareStaffing Coordinator at Anchor Health Home Care
Ali Muhammed KucukAli Muhammed Kucuk
Restaurant Manager at No Ho PizzariaRestaurant Manager at No Ho Pizzaria