Kellee Mesick
Tampa,FL
Summary
Driven and resourceful administrative professional 8+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
9
9
years of professional experience
Work History
Executive Assistant to CEO
Summit Broadband
10.2021 - 12.2022
- Support to CEO and team of 8 Executives
- Managed CEO’s calendar, contacts, and appointments
- Booked travel, confirmed itineraries, and arranged ground transportation and hotel accommodations
- Coordinated and facilitated both internal and external meetings and events
- Processed invoices and T&E expense claims into Concur
- Provided excellent customer service to all internal and external customers at all levels of the organization
- Exercised strong judgment and discretion with confidential information
- Used business software applications (e.g Word, Powerpoint, Excel) to prepare correspondence, reports, presentations, agendas, minutes, etc.
Administrative Executive Assistant
Duke Energy
St. Petersburg, FL
07.2019 - 05.2021
- Delivered administrative support to Senior Project Manager and team of 50 employees, promoting excellence in office operations.
- Kept files and records in content management systems such as MS SharePoint, EXCEL, and others.
- Managed executives’ schedules and travel related arrangements
- Point person for maintenance, mailing, shipping, supplies, bills, and errands
- Organized and scheduled meetings and appointments
- Coordinated with IT/Operations department on all office equipment purchases
- Processed Travel Expense reconciliations and validate for entry into accounting system
- Monitored and maintained office supplies inventory
- Assisted with planning company events and lunches
Administrative Executive Assistant
Momentum Property Management
Tampa, FL
08.2016 - 03.2019
- Provided executive support to President, Vice President, Acquisitions Supervisor and administrative support to a team of 10 employees
- Managed President’s daily calendars, agendas, scheduling
- Provided a variety of administrative and office duties to support the daily run of business operations with attention to detail and quality output
- Point of contact for both rental owners and tenants and for ensuring that each tenancy runs smoothly from start to finish for 300 properties
- Ordered, received, and maintained office supplies for company
- Prepared all documents, correspondence, and notices
- Trained new hires and leasing agents
- Created monthly rental owner statements for over 40 property owners
- Generated reports and supported acquisitions sales department
- Communicated between executives, internal team, and all external business contacts with professionalism
Administrative Assistant
American Association for Physician Leadership
03.2016 - 07.2016
- Registered participants for various courses through database for the annual Physician Leadership conference
- Created and modified documents using Microsoft Office
- Performed general clerical duties including photocopying, faxing, scanning, and mailing
- Responsible for scanning all hard copy invoices and utilizing the digital filing system
- Executed record filing system to improve document organization and management.
Legal Assistant
Daniel Consuegra Law Firm
04.2014 - 12.2015
- Managed assigned attorneys’ calendars, dockets and appointment
- Maintained and organized attorney caseloads across several jurisdictions
- Composed and prepared emails, confidential correspondence, reports, and other complex documents
- Prepared and filed motions and orders with the Circuit Court, according to the various county requirements throughout the state of Florida
- Updated all internal and external systems with status and information regarding hearings and motion and orders
- Researched to support legal proceedings
Team Supervisor
Albertelli Law, Legal Post Sale
06.2013 - 03.2014
- Oversaw production of 1-4 post sale team members
- Distributed workload, set completion expectations and monitored for completion of assigned work
- Developed, recommended and implemented measures to improve productivity, performance, quality and career path for staff members.
- Acted as team resource for all job-related questions and issues
- Trained new hires to learn client and firm case systems and processes
- Scheduled and facilitated weekly team meetings to inform team of news, updates, process changes, and other job-related information
- Reported team production numbers to upper management.
Senior Legal Assistant
Albertelli Law
06.2012 - 05.2013
- Supported team of 15 attorneys
- Drafted pleadings, motions, proposed orders, and other correspondence
- Managed client files and client contact information
- Filed court documents and legal pleadings with court clerk on behalf of attorneys
- Maintained and updated calendar on a daily basis, enter all dates, deadlines, and tasks from Court Orders; monitored deadlines and due dates
Education
Bachelor of Arts - Psychology, Business
University of Missouri
Columbia, MOSkills
- Executive Management Support
- Calendaring
- Meetings and Conferences
- Advanced MS Office Suite Proficiency
- Meeting Agendas and Minutes
- Office Administration
- Travel and Expenses
- Social Media Knowledge
- Employee Training
- Organizational and Planning Skills
- Strong Problem Solver
Timeline
Executive Assistant to CEO
Summit Broadband
10.2021 - 12.2022
Administrative Executive Assistant
Duke Energy
07.2019 - 05.2021
Administrative Executive Assistant
Momentum Property Management
08.2016 - 03.2019
Administrative Assistant
American Association for Physician Leadership
03.2016 - 07.2016
Legal Assistant
Daniel Consuegra Law Firm
04.2014 - 12.2015
Team Supervisor
Albertelli Law, Legal Post Sale
06.2013 - 03.2014
Senior Legal Assistant
Albertelli Law
06.2012 - 05.2013
Bachelor of Arts - Psychology, Business
University of Missouri
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