Kelley Scott

Monthly Financial Management

• Manage Accounts Payables and Accounts Receivables across the organization.
• Schedule biweekly processing of checks and payroll.
• Import monthly financial data from multiple software programs into the accounting software.
• Manage online payments and wire requests on an as-needed basis.
• Assist with processing transfers between accounts, based on funding needs.
• Daily logs of cash deposits throughout the campus.
• Monthly reconciliation of checking, brokerage, and money market accounts.
• Monthly reconciliation of credit card activity.
• Monthly close and general ledger analysis.
• Daily monitoring of bank account balances and transaction activity.
• Prepare documentation for all grant funding reimbursements.
• Conduct regular financial reviews of operations to identify areas for improvement in terms of cost savings and process improvements.
• Capital campaign monitoring, which includes pledge reconciliations and invoicing to donors.
• Present MTD and YTD financial activity, analysis, and forecasting to the Finance Committee and Executive Board members.
• Collaborate with the IT department on implementation of software solutions that streamline financial processes, including the full integration of Oracle NetSuite.

Insurance

• Manage the annual renewal of health, dental, and vision insurance coverage for staff.
• Determine life insurance and short-term disability coverage for staff.
• Manage the annual renewal of property, auto, umbrella, and workers' compensation.
• Determine the best funding methods for premium payments based on cash forecasts.

Audit and Tax Preparation

• Upload all supporting documents necessary for audit review and testing.
• Manage the audit process to deliver financial statements in accordance with grant application deadlines.
• Form 990 tax return.
• Prepare and file monthly sales and use tax returns (including payment) for three retail locations.
• Ensure compliance with federal, state, and local laws regarding taxation and reporting requirements.

Budget and Forecasting

• Lead on annual budget process and input across all departments.
• Manage annual merit increases and new position planning with CEO.
• Present the budget and analysis to the Board of Directors for ratification.
• Mid-year budget analysis with the Board Treasurer to determine if amendments are necessary.
• The lead of the strategic planning committee focused on the long-term financial initiatives for the organization.
• Analyze business trends and provide forecasts to the senior management team for decision-making purposes.
• Consistent development of strategies to drive organizational vision and grow revenues.
• Reduced high-yield debt by $2M to improve corporate stability and establish financial discipline.

• Prepare and distribute weekly invoicing and financial reporting to the individual Aruba grocery stores.
• Team lead for operational decisions, coordination, and execution between distributors, global customs requirements, and shipping/transport.
• Work closely with corporate accounting on best practices for A/P and A/R, developing detailed reports for a more effective resolution of aging items.
• Coordinate and plan weekly logistics for store owners.
• Main interface for all vendors, and supervising the execution of all services performed.
• Journal entry, accounting entries of the individual stores, and holding company in QuickBooks, including payment to all vendors.

• Financial reporting and relationship point person for over 15 affiliates and subsidiaries, spanning the institutional, mutual fund, and HNW channels, comprising 80% of total EBITDA.
• Developed internal reporting systems (OutlookSoft and web-based reporting) to streamline consistency and improve the timeliness of monthly and quarterly reporting.
• Forecasted earnings and performance fee potential across affiliate products, as well as analyzing potential new deals and any associated debt issuances or borrowings.
• Co-lead of Investor Relations, the main interface with analysts on guidance and earnings releases.
• Preparer and reviewer of 10-Q, 10-K public filings, as well as press releases.
• Managed a team of five financial analysts.