Kelley Sullivan-Desmond
Peachtree Corners,GA
Summary
Detail-oriented administrative team member well-versed in assisting with financial operations, managing records and coordinating paperwork. Good multitasker and problem-solver adept at remaining calm and professional in busy, high-pressure environments.
Overview
10
10
years of professional experience
Work History
cash posting specialist
Quikrete
01.2023 - Current
- Accurately apply high volume of customer payments to accounts with maximum accuracy
- Post lockbox payments to JD Edwards
- Communicate with customers when applicable for remittance details
- Assigned special handle accounts for corrections and posting
- Decipher coded payments by purchase order and plant codes
- Research unidentified funds for proper placement to invoice/account.
Accounting Specialist
American residential services
03.2022 - 12.2022
- Processing, recording and posting customer payments
- Managing payment schedules and posting payments to Home Depot and Lowe’s online portals
- Reviewing financial information from 3rd party financing companies
- Generating AR aging report and following up for prompt payment.
Accounts Receivable Specialist
TE CERTIFIED
06.2021 - 02.2022
- Process and batch all credit card transaction payments and post them accordingly
- Create and manage batches for payments, permits and invoices
- Receive, verify, deposit and record all credit card, cash, check and ACH payments
- Process and record all refunds
- Adjust invoices as needed
- Send W-9 and COI to customers and vendors
- Fleet management.
Administrative Assistant
PROTECH MECHANICAL, INC
07.2019 - 06.2021
- Prepare bids and proposals for all new commercial HVAC accounts
- Invoice commercial accounts and process payments; post accordingly
- Enter all data associated with accounts payable
- Accurately review, code and process all vendor invoices
- Organize and manage all vendor monthly statements to ensure prompt payments
- Generate, track all purchase orders and receipts.
PROJECT COORDINATOR
BELFOR PROPERTY RESTORATION
11.2018 - 05.2019
- Worked closely with the project manager to ensure all projects ran smoothly
- Monitored and coordinated all daily activities with the client, contractors and construction staff
- Created the daily schedule for all mitigation and construction staff
- Received and scanned time sheets, receipts and purchase orders into online database
- Found new contractors to work with on construction projects
- Ensured high standards of workmanship and efficiency.
ADMINISTRATIVE ASSISTANT
SUBURBAN MEDICAL CENTER
01.2014 - 12.2017
- Coordinated travel itineraries for tenants
- Data entry and filing, scheduling conference rooms for tenants, updating documents, faxes and communication, handled all incoming and outgoing mail and packages
- Answered phones and transferred to correct extension or took messages for tenants
- Wrote and issued emails to departments on behalf of senior staff or other departments
- Anticipated needs of tenants to ensure a seamless work experience.
Education
B.S. - Psychology -
University of Tampa
Skills
- QuickBooks
- JDE
- Data analysis
- Service Titan
- Project management
- Payment Processing
- Data entry proficiency
- Technical aptitude
- Accuracy and Speed
Timeline
cash posting specialist
Quikrete
01.2023 - Current
Accounting Specialist
American residential services
03.2022 - 12.2022
Accounts Receivable Specialist
TE CERTIFIED
06.2021 - 02.2022
Administrative Assistant
PROTECH MECHANICAL, INC
07.2019 - 06.2021
PROJECT COORDINATOR
BELFOR PROPERTY RESTORATION
11.2018 - 05.2019
ADMINISTRATIVE ASSISTANT
SUBURBAN MEDICAL CENTER
01.2014 - 12.2017
B.S. - Psychology -
University of Tampa