Kelley Thompson
Mt. Vernon,NY
Summary
Experienced payroll specialist with a strong background in administrative support, data management, and cross-functional collaboration within a large institution. Proven track record in ensuring accuracy, managing confidential information, and streamlining office processes. Seeking to leverage expertise in a Senior Administrative Assistant role at Yale University to support senior leadership and their departments exceptionally.
Overview
11
11
years of professional experience
Work History
Principal & Payroll Secretary
PS 41/Department of Education
Bronx, NY
06.2015 - Current
- Supervise the calendars of our senior leadership, arrange meetings, screen calls and mail to maximize time.
- Prepare detailed documentation for senior leadership, requiring advanced knowledge of data presentation and communication.
- Manage payroll processing for a large team, ensuring timely and accurate distribution of salaries and benefits, while demonstrating strong attention to detail and organizational skills.
- Coordinate the collection and verification of employee timesheets, handling confidential information, and resolving discrepancies in a timely manner.
- Create and send school-wide newsletters and various email correspondence to ensure that staff members are appropriately informed.
- Maintain all office documents, including staff policies, meticulous records, and reports, facilitating smooth audits, and ensuring compliance with state and federal regulations.
HR Coordinator
PageGroup
Stamford, CT
11.2013 - 04.2015
- Coordinated regularly with Recruiters, Payroll, Accounting, IT, and Marketing Departments to ensure a smooth transition or departure of employees in transition.
- Performed various administrative tasks, such as emailing company-wide updates, distributing and collecting paperwork, including relocation documentation, creating employee contracts, processing employment and mortgage or rent verifications, and conducting background and drug screenings while onboarding.
- Problem-solved invoice and background check discrepancies, and answered employee inquiries and requests.
Education
Bachelor of Science - Business Administration
SUNY Buffalo State
Buffalo, NYBachelor of Science - Fashion Merchandising
SUNY Buffalo State
Buffalo, NYSkills
- Office Management
- Document Preparation & Filing
- Budgeting & Payroll
- Multitasking & Prioritization
- Communication (Written & Verbal)
- Technology Integrations
- Data Entry & Analysis
- Time Management
- Faculty Training and Development
- Software Proficiency (Microsoft Office Suite, ATS, Concur, ADP)
Community Engagement @ Fresh Start Christian Center
- Responsible for executing all event-related details and arrangements, including annual concerts, guest invitations, schedules, studio bookings, costumes, traveling engagements, budgets, marketing materials, and local outreach initiatives.
- Liaise with Pastors, Elders, and the Christian education team to assist in executing the vision for the community’s growth and engagement.
- Develops and implements curriculum and written materials to empower, strengthen, and encourage the congregation.
References
References available upon request.
Timeline
Principal & Payroll Secretary
PS 41/Department of Education
06.2015 - Current
HR Coordinator
PageGroup
11.2013 - 04.2015
Bachelor of Science - Business Administration
SUNY Buffalo State
Bachelor of Science - Fashion Merchandising
SUNY Buffalo State
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