Summary
Overview
Work History
Education
Skills
Timeline
Generic

Kellie Kerns

Manteo,NC

Summary

Administrative professional skilled in optimizing office workflows and managing diverse administrative tasks. Proven ability to support higher management through effective scheduling and coordination. Strong focus on team collaboration and adaptability to changing organizational needs, ensuring seamless operations and goal achievement.

Overview

15
15
years of professional experience

Work History

Administrator

UMWA, Personnel Department
08.2015 - Current
  • Managed human resources functions, including hiring, onboarding, and employee benefits.
  • Schedule pre-employment drug screening and oversee completion of background checks.
  • Maintained personnel records and updated internal databases to support document management and track new hires, changes in job classifications, merit increases and terminations.
  • Act as UMWA liaison to BCOA Training and Education Fund; attend meetings; communicate with members; send out new applications; compose Board Report.
  • Serve as Trustee and Secretary to Lorin E. Kerr Scholarship; attend meetings; process applications; send correspondence to applicants and serve as main contact for Fund.
  • File EEO-1 annually.
  • Serve as Plan Administrator for benefits plan.
  • Assist employees and retirees with health care problems, questions and disputes.
  • Review and process invoices related to personnel and health care.
  • Input COBRA information on third party website.
  • Assist in planning of UMWA Convention.
  • Prepare reports for yearly audit.
  • Serve on Interview Committee and Bargaining Committee.
  • Supervise Receptionist and Program Coordinator.
  • Prepare and distribute personnel related reports such as leave balances, active employee lists, and other reports as requested.
  • Post all open positions, collect resumes and schedule interviews.
  • Draft proposals regarding health care issues with the UMWA Health & Retirement Funds
  • Handle disputes between staff and other personnel.

Pension Plan Director

UMWA
08.2015 - Current
  • Calculate pensions for active and term vested employees.
  • Review files to determine eligibility for pension, death benefit and retiree health care.
  • Prepare pension applications for approval of the International Secretary-Treasurer and International President.
  • Maintain pensioner database and files for approximately 500 pensioners.
  • Prepare correspondence related to pensions, spouse pensions and death benefits.
  • Prepare reports for yearly audit.

Administrative Assistant to the President

UMWA
09.2014 - 07.2015
  • Provided all administrative support to the Chief of Staff.
  • Drafted correspondence to questions raised.
  • Prepared monthly reports regarding outstanding issues.
  • Ensured timely completion of tasks by managing priorities effectively while maintaining flexibility to accommodate last-minute changes or requests from the Chief of Staff.
  • Maintained confidentiality by handling sensitive documents and communications with discretion and care.
  • Developed positive relationships with internal staff and external partners through effective communication and collaboration.

Personal & Confidential Secretary

UMWA
06.2010 - 08.2014
  • Provided secretarial support to department staff.
  • Routed correspondence and phone calls to various departments for handling and followed up to ensure the issues were properly handled.
  • Performed a variety of administrative and special assignments of a confidential nature.
  • Researched, prepared and composed correspondence, transmittals, reports and other related documents.
  • Communicated and interacted with office staff and UMWA members.
  • Made necessary travel arrangements for staff; arranging necessary reservations, notifying organizations and officials to be visited.
  • Performed clerical duties as needed and assist department staff in the office and at various meetings and conferences.
  • Worked with the Chief of Staff in preparing a budget for the President’s Office.

Education

High School -

Hylton High School
Manassas, VA
06.1995

HR Management

NVCC/George Mason University
Fairfax, VA

Skills

  • Microsoft Office (Word, Excel and Access); Outlook
  • Attention to detail
  • Recordkeeping and file management
  • Office administration
  • Decision-making and problem-solving
  • Team building and leadership
  • Data confidentiality
  • Time management
  • Verbal and written communication

Timeline

Administrator

UMWA, Personnel Department
08.2015 - Current

Pension Plan Director

UMWA
08.2015 - Current

Administrative Assistant to the President

UMWA
09.2014 - 07.2015

Personal & Confidential Secretary

UMWA
06.2010 - 08.2014

High School -

Hylton High School

HR Management

NVCC/George Mason University

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