Kellie McIntyre
Port Orchard
Summary
Experienced Accounts Payable Manager with 20 years of well-rounded corporate financial support. I am confident in my ability to multi-task and problem solve in multiple situations. I am proficient in Excel, Word and Spectrum, and a quick learner with an analytical mind. I helped to guide a company into the 21st century of paperless trails, purchase orders and subcontracts. I am a self-starter, motivated and work well with others, or on my own. I have experience working from home, and have an office set up and ready to go.
Overview
21
21
years of professional experience
Work History
Office Manager, Admin Assistant and Accounting
BADGER EXCAVATION LLC & BADGER INVESTMENTS LLC
08.2022 - 02.2025
- Managed accurate and timely processing of invoices
- Reduced payment discrepancies with thorough invoice review, analysis, and reconciliation efforts.
- Positively interacted with all partners, employees and customers using exemplary communication and interpersonal talents.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Monitored progress of permit applications through various stages, efficiently resolving any issues that arose during the process.
- Maintained a strong working knowledge of local, state, and federal regulations pertaining to permits, ensuring that all applications were in compliance.
- Supported the successful completion of numerous projects by effectively managing and coordinating permit-related tasks throughout the project lifecycle.
- Provided exceptional customer service to clients throughout the permitting process, resulting in high satisfaction rates and repeat business.
- Performed routine data entry or document management.
- Managed a database of clients, tracking preferences and communication history to improve customer service.
- Maintained a high level of professionalism when interacting with clients, vendors, and agents, fostering positive working relationships.
- Prepared and maintained accurate property listings
- Set up clients in system for new rentals.
Office Manager
PARAMOUNT REAL ESTATE GROUP
03.2022 - 08.2022
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Assisted in the recruitment process, and onboarding new employees to promote a seamless integration into the team dynamic.
- Supported department heads in accomplishing their goals through diligent administrative assistance such as report generation and data entry.
- Enhanced communication within office by implementing centralized digital messaging platform.
Accounts Payable Manager
TRITON MARINE CONSTRUCTION CORP.
03.2015 - 03.2022
- Company Overview: Subsidiary TURNAGAIN MARINE CONSTRUCTION, Anchorage AK
- Accounts Payable Manager for 2 companies with Nationwide projects and combined gross annual revenue of approximately $100 million
- Responsibilities include full accounts payable, some receivable tasks and individual project cost management
- Receive, verify, entered vendor invoices
- Resolve vendor invoice discrepancies
- Process/create/mail vendor payments
- Process ACH files
- Set up reoccurring invoices for payments
- Verify EOM Statements
- Oversee vendor SBA classifications
- Maintain company register for accounts payable, job cost coding, vendor files
- Develop & printed weekly/monthly financial reports for Controller and Project Manager use
- Tracked used tax applicable to individual projects located in different states
- Transfer job phase codes from one location to another
- Acquire all necessary information to set up new accounts
- Post customer payments for petty cash purchases
- Balance and reconcile bank, petty cash and company credit card statements
- Subsidiary TURNAGAIN MARINE CONSTRUCTION, Anchorage AK
- Proficient in Spectrum Construction Management Software
- Ability to multi-task, prioritize responsibilities and manage time
- Excellent analytical and organizational skills
- Process improvement mindset
- Self-Motivating & Detailed Oriented
Accounts Payable Manager and Sales Associate
CUSTOM HEARTH
08.2011 - 03.2015
- Company Overview: A local, family owned business that specialized in the selling and insertion of wood, gas and pellet burning stoves and inserts
- Responsibilities include on the floor selling, writing up quotes and managing the books
- Utilized accounting software programs: Sage Business Works, Open Office 3, Time Vue
- Receive and verify invoices and requisitions for goods and services
- Verify that transactions comply with financial policies and procedures
- Prepare and enter invoices for payment & vendor checks for mailing
- Maintain listing of accounts payable, general ledger and vendor files
- Print necessary financial reports
- Run reports for combined excise tax and filed online
- Establish and maintain confidential employee files
- Calculate salaries, commissions and benefits
- Verify pay amounts, hours of work, deductions, etc
- Batched pay sheets, entered data of payroll information and distributed pay checks
- Prepares daily bank deposit
- Posts customer payments by recording cash, checks, and credit card transactions
- Posts revenues by verifying and entering transactions
- Invoiced sales orders after verifying deduction or addition of extra product
- Updates receivables by totaling unpaid invoices
- Verifies validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, and from customers;
- Resolves valid or authorized deductions by entering adjusting entries
- Resolves invalid or unauthorized deductions by following pending deductions procedures
- Resolves collections by examining customer payment plans, payment history, credit line; coordinating contact with collections department
- Protects organization's value by keeping information confidential
- Balanced and reconciled check and credit card statements
- A local, family owned business that specialized in the selling and insertion of wood, gas and pellet burning stoves and inserts
- Verified stock and order product as necessary
- Acknowledge receipt of item and/or issue return authorization forms
- Assisted in sales and producing bids for clients
- Any other request given by management
Tax Assistant / Office Support
CORY D. GARNAAS, CPA
02.2011 - 04.2011
- Utilized products ACT!, ScanSnap Manager, ProSeries, Quickbooks
- Assisted in the preparation of federal individual income tax returns
- Balanced and reconciled check and credit card statements
- Prepared and filed quarterly tax returns
- General customer service, faxing, scheduling, answering calls, scanning, receiving payments
Proofreader / Scope
DUNN DEPOSITIONS
01.2004 - 01.2011
- Proofread / Scope courtroom transcripts
- Reads transcript or proof of type setup to detect and mark for correction of any grammatical, typographical, or compositional errors
- Measure dimensions, spacing, and positioning of page elements (copy and illustrations) to verify conformance to specifications
- Manually scan through transcripts, or 'scope' the work to correct mistranslates
- Ensure transcript contains proper spelling, punctuation, and grammar
Intuit Technical Support - Independent Contractor
WORKING SOLUTIONS
01.2009 - 01.2010
- Provided system installation, system support, tax support, accounting support for EasyAcct accounting software
- Assisted customers with e-file support
- Prepared customer invoices
- Interactions and transactions occurring via phone using an online support system
Education
Associates Degree -
Clark College
Vancouver, WAAccounting Certificate -
Western Business College
Vancouver, WASkills
- Proficient in Spectrum Construction Management Software and Quickbooks
- Ability to multi-task
- Ability to prioritize responsibilities
- Ability to manage time
- Analytical skills
- Excellent organizational skills
- Process improvement mindset
- Self-Motivating
- Detailed Oriented
- Problem solving
- Event planning
- Data entry
- Document management
- Expense tracking
- Digital communication
- Deadline management
- Billing
- Bookkeeping
- Account reconciliation
- Staff management
- Documentation and control
Additional Skills Training
- Completed, Miller Heiman Strategic Selling training
- Completed, Miller Heiman Negotiations training
- Utilization of syndicated data for fact based selling
- Proficient with Microsoft Excel, Word, and PowerPoint applications
Professional Overview
Experienced Accounts Payable Manager with 20 years of well-rounded corporate financial support. I am confident in my ability to multi-task and problem solve in multiple situations. I am proficient in Excel, Word and Spectrum, and a quick learner with an analytical mind. I helped to guide a company into the 21st century of paperless trails, purchase orders and subcontracts. I am a self-starter, motivated and work well with others, or on my own. I have experience working from home, and have an office set up and ready to go.
Timeline
Office Manager, Admin Assistant and Accounting
BADGER EXCAVATION LLC & BADGER INVESTMENTS LLC
08.2022 - 02.2025
Office Manager
PARAMOUNT REAL ESTATE GROUP
03.2022 - 08.2022
Accounts Payable Manager
TRITON MARINE CONSTRUCTION CORP.
03.2015 - 03.2022
Accounts Payable Manager and Sales Associate
CUSTOM HEARTH
08.2011 - 03.2015
Tax Assistant / Office Support
CORY D. GARNAAS, CPA
02.2011 - 04.2011
Intuit Technical Support - Independent Contractor
WORKING SOLUTIONS
01.2009 - 01.2010
Proofreader / Scope
DUNN DEPOSITIONS
01.2004 - 01.2011
Accounting Certificate -
Western Business College
Associates Degree -
Clark College
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