Summary
Overview
Work History
Education
Timeline
Generic

Kellie Noble

Livingston,Texas

Summary

Orderly and committed Administrative Assistant offering solid skills in customer relations and resilience to handle challenges of fast-paced environments. Bringing detail-oriented and decisive nature with sound judgment, good multitasking abilities and self-motivated nature. Comfortable working alone or with teams to accomplish on-time and accurate clerical tasks.

Overview

23
23
years of professional experience

Work History

Administrative Assistant

McCaffety Electric
Conroe, TX
11.2012 - 02.2018
  • Intake of all office calls and forwarding and messaging. Daily service call appointment scheduling for residential technicians, preassign work order numbers and paperwork. Customer work order and invoicing cross referenced data entry maintenance with readily accessible files for office needs.
  • New hire paperwork and Insurance prep, review and submission to corporate office. Schedule and send new hire for drug screening and contact assigned field forman with data.
  • Receive all commercial, residential and warehouse stock material ship tickets and disburse to assigned work orders for invoicing and job analysis.
  • Maintained daily time sheets for 40+ employees.
  • Created all new job Haz/Com books and Forman Safety Meeting Books.
  • Submitted weekly Staffing Payroll and timecards to Corporate Office and Staffing Offices. Submitted weekly Certified Payroll timecards to corporate office. Submitted Bi-weekly payroll time cards to corporate office with approved vac/sick time.
  • Gathered itemized material costs and labor cost for invoicing.
  • Prepared and mailed out invoicing.
  • Typed residential company bids.
  • Managed daily update in system of opened, closed and payments of work orders and invoicing for all commerical & residential jobs.
  • Generated and sent a daily recap of all opened, closed and invoiced work orders of commercial & residential jobs to the owner of company and my direct boss.
  • Maintained all daily coping, faxing, emailing, filing, cleaning of office.
  • Created and maintained individual Generator Maintenance binders for each customer with maintenance schedules and invoice payment scheduling.
  • Printed mail out envelopes and labels.
  • Kept a runnimg inventory and ordered all office supplies as needed for all employees.
  • Kept updated employee phone lists, commerical job lists, company truck/ drivers list.
  • Handled weekly uniform and rug ordering and maintenance.
  • Scheduling of Company monthly Safety Meetings: Safety Topics, paperwork, name drawing, meeting sign-in sheets, posting and forman notification.
  • Created and maintained a yearly fire extinguisher inspection and company truck inspections of vins, registration, safety kits, license plates, spare tire maintenance and driver information.
  • Maintained a inventoried all job site Tool Lists, followed by Tool Inventory sign in and out sheets.
  • Printed all Commercial Certified Panel Schedules for all job sites.
  • Scheduled yearly company insurance renewal meetings, collected all data and submitted changes or updated for company and Insurance Adjusters.
  • Managed office and employee petty cash reimbursements.
  • Employee termination and warnings.
  • Gathered costs for materials and labor for residential quotes.
  • Printed blueprints for commercial jobs.

Office Manager

Teleperformance
The Woodlands, TX
03.1995 - 10.1998
  • Maintained AP/AR, invoiving, record keeping and depositing.
  • Managed budgets, appointment scheduling, employee and event itineraties and accounts.
  • Maintained computer and physical filing system.
  • Maintained database with updates and report generation.
  • New Hire processing and paperwork.
  • Typed commercial bids.
  • Assessed job applications and made hiring recommendations to bring top candidates for key vacancies.
  • Completed biweekly payroll for company personnel.
  • Applied proper codes to invoices,m files and receipts to keep records organized and easily searchable.
  • Input high volume of monthly invoices with consistent accuracy.
  • Created and updated physical records and digital files to maintain current, accurate and compliant documentation.
  • Maintained office supply inventory.
  • Developed and updated spreadsheets and databases to track, analyze.
  • Company copying, faxing and filing.
  • Entered daily data into system and updated customer contacts.
  • Answered multi-line phone system and greeted callers enthusiastically.
  • Handled daily scheduling tasks and provided administrative support for entire office.
  • Processed employuee W-9 and I-9 forms and benefits and leave time.
  • Manage payroll data entry and processing for 30+ employees to comply with predetermined company guidlines.

Education

New Waverly High School
New Waverly, TX
05-1989

Business Management

Montgomery College
The Woodlands, TX

Timeline

Administrative Assistant

McCaffety Electric
11.2012 - 02.2018

Office Manager

Teleperformance
03.1995 - 10.1998

New Waverly High School

Business Management

Montgomery College

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Kellie Noble