Summary
Overview
Work History
Education
Skills
Certification
Soft Skills
Languages
Timeline
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Kelly De Abreu

Norfolk,VA

Summary

Seasoned Executive Administrative Assistant with extensive experience in managing executive schedules, coordinating meetings, and organizing travel arrangements across diverse industries, including telecommunications, healthcare, real estate development, and IT. Known for strong organizational skills and a proven ability to handle multiple high-priority tasks concurrently. Experienced in project negotiations and improving office efficiency and communication. Ready to leverage these skills to enhance productivity in a challenging new role.

Overview

10
10
years of professional experience
1
1
Certification

Work History

Executive Administrative Assistant

ITI Canada
Montreal, Canada
11.2022 - 04.2024
  • Organized and maintained multiple demanding executive calendars using the Outlook calendaring system and acted as a gatekeeper to better align priorities.
  • Prepared agendas for meetings; took minutes during meetings; distributed meeting notes to appropriate personnel.
  • Managed and tracked expenses to meet company budget requirements through Excel spreadsheets.
  • Made travel arrangements to provide executives seamless and travel policy-approved business trips.
  • Assisted with off-site projects and events, such as researching venues, catering, and attendance, to create presentations for management review.
  • Prepared sales training events, arranging appropriate details for presentation and attendance.

Office Manager

GoTo Technologies
Montreal, Canada
11.2021 - 10.2022
  • Negotiated contracts with vendors, securing favorable terms and cost savings.
  • Conducted research projects related to relocating and remodeling a new office location.
  • Managed, scheduled and coordinated office functions and activities for employees.
  • Ordered supplies and equipment to maintain adequate inventory levels.
  • Maintained filing system for records, correspondence and other documents.
  • Streamlined administrative support by booking desks, meeting rooms, and off-site events, enhancing communication with various teams via Slack.

Sr. Office Administrator

Mattamy Homes Inc.
Ontario, Canada
07.2019 - 06.2020
  • Developed standard operating procedures for office processes.
  • Collected, counted, and disbursed money to complete basic bookkeeping and banking transactions, and compiled monthly financial statements.
  • Created Excel spreadsheets, faxed reports, and scanned documents; maintained filing, both electronic and physical, for easy document retrieval.
  • Organized and scheduled meetings and appointments for management.
  • Handled incoming and outgoing mail and packages, including preparation for shipping.
  • Managed incoming calls and facilitated communication within the office to external partners and clients.

Office Administrative Assistant

Pets Plus Us Inc.
Ontario, Canada
07.2017 - 04.2019
  • Performed administrative duties such as photocopying, faxing documents and mailing packages.
  • Assisted in organizing events such as All-Hands, office monthly events, and holidays.
  • Coordinated and scheduled meetings, including room reservations, catering, and technical setup, for seamless execution.
  • Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.
  • Reduced financial discrepancies by accurately analyzing office expenses and created alternatives to solve budget issues.

Administrative Assistant Intern

Sunnybrook Hospital
Toronto, Canada
05.2016 - 07.2016
  • Responded promptly to all incoming emails and telephone calls in a professional manner.
  • Organized files using electronic document management systems.
  • Scanned documents into digital format for easy storage and retrieval when needed.
  • Prepared, proofread, and edited correspondence, reports, spreadsheets, presentations, and other documents.
  • Organized meetings and conferences by preparing agendas and making necessary reservations.

Business Development Assistant

Unilever
SP, Brazil
09.2014 - 01.2015
  • Updated client databases with contact information of potential new contracts.
  • Provided administrative support to the Business Development team including scheduling appointments and organizing files.
  • Monitored progress of ongoing projects and initiatives within the department and reported regularly on status updates.
  • Collected directors' signatures to finalize contracts and reported to the Legal department for final revision.
  • Helped in prepping reports, proposals, and other documents as required by the team.

Education

Associate of Business Administration -

Centennial College
ON, Canada
06-2017

High School Diploma -

Clinton High School
MA, USA
06-2001

Skills

  • Office Management
  • Expense Reporting
  • Travel Arrangements
  • Tech Savvy
  • Microsoft suite
  • Event Coordination
  • Process Improvement
  • Schedule Management

Certification

Business Analysis Foundations, October 2022

Developing Your Emotional Intelligence, June 2021

Soft Skills

Effective Communication | Time Management

Problem-Solving | Adaptability

Attention to Detail | Proactive Approach

Languages

English - Fluent | Portuguese - Native

Spanish - Advanced | French - Intermediate

Timeline

Executive Administrative Assistant

ITI Canada
11.2022 - 04.2024

Office Manager

GoTo Technologies
11.2021 - 10.2022

Sr. Office Administrator

Mattamy Homes Inc.
07.2019 - 06.2020

Office Administrative Assistant

Pets Plus Us Inc.
07.2017 - 04.2019

Administrative Assistant Intern

Sunnybrook Hospital
05.2016 - 07.2016

Business Development Assistant

Unilever
09.2014 - 01.2015

Associate of Business Administration -

Centennial College

High School Diploma -

Clinton High School

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