Kelly Gray

Experienced legal assistant, paralegal, and office manager with more than 30 years of law-office experience supporting attorneys in litigation preparation, case management, client communication, medical-provider lien negotiation, deposition and trial preparation, office operations, document organization, and legal research support. Known for maintaining accurate and confidential case files, coordinating with courts and outside parties, evaluating opposing counsel strategies and litigation posture, and helping attorneys move matters efficiently from intake through resolution.

Seasoned collaborator experienced in meeting needs, improving processes and exceeding requirements in team environments. Diligent worker with strong communication and task prioritization skills.

Driven Legal Assistant with 38 years of experience in Personal Injury/Medical Malpractice law. Highly skilled at multitasking and prioritizing tasks to complete projects on time and determine appropriate courses of action. Committed to streamlining processes to facilitate growth in Personal Injury/Medical Malpractice law.

• The following list captures the legal tasks typically performed by an experienced litigation paralegal/legal assistant and reflects the requested resume emphasis.
• Summarize cases and prepare reports, chronologies, and case-status updates for attorneys.
• Conduct factual investigation and assist attorneys in developing case theories and legal arguments.
• Research defendants, opposing parties, opposing counsel, court filings, docket entries, public records, and related litigation history.
• Evaluate opposing counsel strategies by reviewing pleadings, motion practice, discovery positions, negotiation posture, deposition approach, scheduling conduct, and recurring litigation patterns.
• Identify strengths, weaknesses, inconsistencies, and pressure points in opposing counsel filings and positions for attorney consideration.
• Draft, review, organize, and proofread legal documents, pleadings, correspondence, deposition materials, subpoenas, summonses, notices, and trial materials under attorney supervision.
• Prepare and file court documents, including pleadings, motions, notices, orders, and supporting materials.
• Review incoming pleadings and court documents for accuracy, completeness, deadline issues, statutory requirements, and procedural compliance.
• Maintain and update case-management systems, calendars, tickler systems, litigation deadlines, and document indexes.
• Coordinate depositions, hearings, mediations, meetings, focus groups, and trial-preparation sessions.
• Communicate with clients, witnesses, medical providers, lien companies, insurance representatives, opposing counsel, court staff, and judicial assistants.
• Manage day-to-day office operations, including workflow prioritization, calendar oversight, document routing, vendor communications, supply coordination, and administrative follow-up.
• Establish and maintain file-organization procedures, intake procedures, deadline systems, document naming conventions, and quality-control practices.
• Coordinate staff assignments, assist with training, answer procedural questions, and promote consistent office practices.
• Monitor case inventory, upcoming deadlines, unresolved tasks, client-service issues, and attorney priorities to keep matters moving.
• Prepare exhibit binders and trial notebooks, organize evidence, and coordinate documents for deposition and trial use.
• Attend depositions, hearings, focus groups, mediations, and trials to assist attorneys with logistics and document management.
• Organize and archive closed files and inactive and closed cases.
• Review, index, summarize, and organize medical records, billing records, lien materials, correspondence, discovery responses, and litigation documents.
• Negotiate medical bill reductions and communicate with medical providers regarding balances, liens, and supporting documentation.
• Communicate and negotiate with lien companies regarding lien amounts, reductions, payoff information, and case resolution issues.
• Track changes in court procedures, filing requirements, statutes, rules, administrative orders, and legal-framework updates.
• Maintain confidentiality of client information, medical information, financial information, attorney work product, and privileged communications.
• Perform quality-control review of pleadings, documents, reports, court records, and case files.
• Prepare and process subpoenas, summonses, notices, discovery materials, hearing materials, and court-related correspondence.
• Assist with intake of new matters, including client communications, preliminary documentation, file opening, and case setup.
• Coordinate with attorneys on litigation strategy, witness preparation, discovery organization, and trial-readiness tasks.
• Conduct redaction, document review, data entry, records organization, and evidence-file maintenance.
• Develop procedures to improve office efficiency, document organization, case tracking, productivity, and quality of service.
• Train or assist other staff members on office procedures, case-management tasks, filing practices, and document workflows.
• Manage multiple priorities, urgent deadlines, client needs, and attorney requests in a fast-paced legal environment.