Kelly Guire
BORDENTOWN,NJ
Summary
Dynamic Administrative Assistant with a proven track record at the NJ Dept of Environmental Protection. Adept at enhancing office efficiency and mastering database management. Excelled in multi-line phone proficiency and maintained utmost confidentiality, resulting in significant improvements in document organization. Demonstrated exceptional scheduling skills and a commitment to seamless team integration, showcasing both technical prowess and interpersonal acumen.
Overview
37
37
years of professional experience
Work History
Administrative Assistant 2
NJ Dept of Environmental Protection
03.2017 - 03.2024
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Coordinated travel arrangements for staff, ensuring cost-effective and timely accommodations and transportation.
- Managed scheduling for executive team, balancing complex calendars to ensure optimal use of time.
- Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
- Volunteered to help with special projects of varying degrees of complexity.
- Established administrative work procedures to track staff's daily tasks.
Clerical Assistant
NJDEP
08.1987 - 03.2017
Education
Some Credits - Business
Mercer County Community College
Trenton, NJSkills
- Microsoft Word
- Microsoft Excel
- Filing
- Database entry
- Scheduling and calendar management
- Mail handling
- Multi-line phone proficiency
- Reception oversight
- Travel administration
Timeline
Administrative Assistant 2
NJ Dept of Environmental Protection
03.2017 - 03.2024
Clerical Assistant
NJDEP
08.1987 - 03.2017
Some Credits - Business
Mercer County Community College
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