Kelly Hamblin

Project Coordinator and Account Receivable Manager

Galaxy Underground, Inc.

Schaumburg, IL

07.2019 - Current

Contributed ideas towards process improvements that would increase efficiency or productivity levels.
Assessed, monitored and reported on work progression.
Prioritized needs and delegated assignments to simultaneously handle multiple projects.
Provided administrative support to the project manager as needed.
Ensured that all required permits were obtained prior to commencing work.
Assisted in developing strategies for efficient completion of projects.
Developed and maintained relationships with customers to ensure timely payment of invoices.
Maintained accurate records of all accounts receivable transactions.
Reconciled daily cash receipts and applied payments to the appropriate accounts.
Assisted in month-end closing process, including account reconciliations, journal entries, and accruals.
Investigated and resolved customer inquiries regarding billing issues or discrepancies.
Monitored delinquent accounts and initiated collection efforts as needed.
Reviewed and negotiated contracts for services in accordance with company policies and procedures.
Maintained accurate records of all signed contracts within organizational database systems.
Maintained confidential records and files related to executive operations.
Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
Assisted in developing policies and procedures pertaining to office administration matters.
Performed data entry tasks into various software programs including MS Excel spreadsheets.
Completed weekly and monthly certified payroll reports to ensure compliance.
Provided submittal and material certification to engineers and general contractors.
Trained employees on additional job positions to maintain coverage of roles.
Performed data entry into accounting software programs, such as QuickBooks and Foundation Software.
Processed invoices, credit memos, and other financial documents.