KELLY HIRVELA
Orlando,FL
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
17
17
years of professional experience
Work History
Administrative & Executive Assistant
Self-Employed
01.2008 - Current
- Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Organize and maintain confidential files, records, and documentation.
- Manage expense reports, invoices, and other financial documentation.
- Communicate on behalf of the executive with internal teams and external stakeholders.
- Track and follow up on strategic initiatives, tasks, and deadlines.
- Maintain professionalism and discretion while handling sensitive and confidential information.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Monitored and built social media following by maintaining solid online presence via community engagement.
Administrative Assistant & Bookkeeper
Show Services
01.2020 - 01.2023
- Provide general administrative and clerical support.
- Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors.
- Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
- Record day-to-day financial transactions and ensure accuracy in ledgers.
- Maintain and update general ledger accounts by posting journal entries.
- Reconcile bank accounts and credit card statements monthly.
- Process accounts payable and receivable, including invoicing and collections.
- Prepare financial reports such as balance sheets, income statements, and cash flow statements.
- Monitor and manage budgets, track expenses, and assist in financial forecasting.
- Payroll processing and ensure timely tax filings and compliance.
- Maintain organized and accurate financial records in both digital and physical formats.
- Collaborate with accountants during audits, month-end, and year-end processes.
Office Manager & Bookkeeper
Productions Plus
01.2015 - 01.2022
- Oversee daily office operations to ensure efficiency and productivity.
- Manage office supplies inventory and place orders as needed to avoid shortages.
- Supervise administrative staff, delegate tasks, and monitor performance.
- Organize and schedule meetings, appointments, and company events.
- Serve as the main point of contact for internal teams and external vendors.
- Handle correspondence, prepare reports, and maintain organized records and documentation.
- Reconcile bank accounts and credit card statements monthly.
- Process accounts payable and receivable, including invoicing and collections.
- Process payroll and ensure timely tax filings and compliance.
- Collaborate with accountant during year-end processes and tax compliance.
Education
Some College (No Degree) - Psychology
MICHIGAN STATE UNIVERSITY
East Lansing, MISome College (No Degree) - Communications
EASTERN MICHIGAN UNIVERSITY
YpsilantiLicensed Massage Therapist -
FLORIDA COLLEGE OF NATURAL HEALTH
Altamonte Springs, FLRegistered Pharmacy Technician -
UNIVERSITY OF CENTRAL FLORIDA
Orlando, FLSkills
- Positive and professional
- Office administration
- Administrative and Executive support
- Customer Service
- Leadership and supervision
- Recordkeeping and bookkeeping
- Payroll and budgeting
- Scheduling
- Verbal and written communication
- Microsoft 365
- Google Workspace
- Quickbooks
Timeline
Administrative Assistant & Bookkeeper
Show Services
01.2020 - 01.2023
Office Manager & Bookkeeper
Productions Plus
01.2015 - 01.2022
Administrative & Executive Assistant
Self-Employed
01.2008 - Current
Some College (No Degree) - Psychology
MICHIGAN STATE UNIVERSITY
Some College (No Degree) - Communications
EASTERN MICHIGAN UNIVERSITY
Licensed Massage Therapist -
FLORIDA COLLEGE OF NATURAL HEALTH
Registered Pharmacy Technician -
UNIVERSITY OF CENTRAL FLORIDA
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