Kelly Lennon-Smith
Altamonte Springs,FL
Summary
Highly organized and detail-oriented professional seeking a challenging role in Human Resources or Executive Administration. Bringing extensive experience in managing administrative tasks, coordinating HR functions, and supporting executive teams to enhance organizational efficiency and productivity. Adept at handling confidential information, streamlining processes, and fostering a positive work environment. Committed to contributing to the success of the organization through exceptional communication, problem-solving, and multitasking skills.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Executive Assistant/Human Resources Manager
Red White & Bloom Florida, Inc.
11.2021 - 02.2025
- Processed payroll biweekly for 60+ employees
- Maintained leave balances and managed time off requests
- Handled HR activities such as new hire onboarding, benefit enrollment, and recruiting
- Tracked vacancies and initiated recruitment and interview processes
- Resolved employee relations issues and conducted investigations
- Reviewed and revised company policies and processes
- Addressed payroll and benefit queries
- Responded to Unemployment Claims
- Prepared monthly headcount and other reports for management
- Provided administrative and operational support to the General Manager and leadership team
- Managed calendars, meetings, and calls for executives
- Completed expense reports for the leadership team
- Handled purchasing and ordering for all locations
- Prepared and maintained various reports
- Performed general office management duties including mail, visitors, and ordering supplies
- Planned and coordinated meetings and events
- Independently managed special projects
Executive Administrative Assistant
Maple Street Inc.
07.2021 - 10.2021
- Provided administrative support and handled miscellaneous projects
- Supported marketing efforts by maintaining contact lists
- Assisted with managing monthly bills and HR-related activities
- Prepared and maintained reports, including ad hoc reports
- Assisted with annual workers’ compensation audits and benefit enrollments
- Performed general office management duties
- Answered high volume of phone calls and email inquiries.
- Handled confidential and sensitive information with discretion and tact.
Executive Administrative Assistant
Enterprise Florida, Inc.
02.2017 - 07.2021
- Supported the Senior Vice President, Vice President, and Business Development team with high-level duties
- Produced reports in Salesforce and handled mailings
- Maintained inventory of office supplies and coordinated maintenance
- Planned in-office and off-site events
- Reviewed and prepared responses to incoming correspondence
- Built relationships with other departments, clients, partners, and prospects
- Assisted HR with on-boarding and training new team members
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Screened personal and business calls and directed to appropriate party.
- Upheld strict timetables by maintaining accurate, balanced calendars.
Executive Administrative Assistant
United Systems & Software, Inc.
07.2016 - 02.2017
- Provided administrative support for the Chief Operating Officer
- Managed calendars, appointments, and expense reports
- Prepared agendas and materials for meetings
- Scheduled and coordinated various meetings and events
- Onboarded new employees and handled benefit enrollments
- Tracked vacation and sick time accruals
- Ordered office supplies and sorted and filed documents
- Prepared client and vendor files and received clients and visitors
Regional Academic Administrative Assistant
Strayer University
07.2009 - 10.2015
- Provided administrative support for the senior vice provost, four (4) regional academic leaders, and thirty (30) campus deans
- Managed active calendars and completed expense reports
- Prepared and composed correspondence
- Arranged travel plans, itineraries, and agendas
- Prepared presentation materials for meetings
- Scheduled and facilitated conference calls
- Created and managed employee distribution lists and organizational charts
- Planned regional and academic events throughout the United States
- Approved biweekly payrolls and tracked time off requests
- Served as the point of contact for company policies and information
- Ordered and maintained office supplies
- Monitored and approved expense reports of direct reports
- Independently managed special projects
Education
Bachelor of Science - Business Management
University of Phoenix
Maitland, FL07.2006
Skills
- Employee relations
- HR policy formulation
- Compliance with labor laws
- Payroll management
- Recruitment
- Performance management
- Interpersonal skills
- Communication skills
- Handling sensitive information
- Organizational skills
- Research skills
- Independent decision making
- Discretion and judgment
- Rapid issue assimilation
- Proactive issue escalation
- Navigating organizational structures
- Task prioritization
- Microsoft Office Suite
- Working independently
- Executive support
- HR policies and procedures
- Logistics coordination
- Event coordination
Accomplishments
- Planned corporate meetings, lunches and special events for groups of 50+ employees.
- Prepared and distributed payroll for staff of 60 direct reports.
- Collaborated with team of 2 in the development of the Employee Handbook and Workplace Policies.
- Managed and resolved an OSHA Whistleblower Complaint, disproving allegations of retaliation.
- Handled complex employee relations issues and investigations: This included managing sensitive and confidential matters, providing guidance to employees and management, and ensuring compliance with company policies and legal requirements
Certification
- Associate Professional in Human Resources HRCI March 2024
Awards Recognition
2014 Dr. S. Irving Strayer Award for superior service to both students and employees of Strayer University
Timeline
Executive Assistant/Human Resources Manager
Red White & Bloom Florida, Inc.
11.2021 - 02.2025
Executive Administrative Assistant
Maple Street Inc.
07.2021 - 10.2021
Executive Administrative Assistant
Enterprise Florida, Inc.
02.2017 - 07.2021
Executive Administrative Assistant
United Systems & Software, Inc.
07.2016 - 02.2017
Regional Academic Administrative Assistant
Strayer University
07.2009 - 10.2015
- Associate Professional in Human Resources HRCI March 2024
Bachelor of Science - Business Management
University of Phoenix
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