Kelly Leto
Tampa,FL
Summary
Experienced in administrative support, including handling complex schedules and communications. Utilizes organizational skills and attention to detail to enhance office efficiency. Knowledge of office software and procedures, ensuring smooth and effective administrative functions.
Overview
20
20
years of professional experience
Work History
Administrative Specialist
University of South Florida - College of Design, Art & Performance - School of Theatre & Dance
05.2024 - Current
- Recruitment: Handles all perspective student correspondence/ Monitors Admissions Report and CDAP Info Request Form.
- Coordinates Day of Dance and Day of Theatre - outreach events involving approximately 300 visiting students each
- Assists in the coordination of Summer Dance Week and American Ballet Theatre summer camps - registration, catering, parent correspondence for approximately 70-130 campers
- Dance Auditions; is in charge of registration, correspondence, drafting and sending placement letters, sharing & organizing students' placements & admission status for approximately 250-300 student auditions per calendar year either in person or via video.
- Process scholarships and awards: coordinate applications, draft & send letters to recipients, submit FA scholarship requests, thank you letters to donors
- Provide academic program support (Coordinate Acting Studio Course Auditions 2x year) and departmental communication via Canvas
- Pay & submit invoices to USF BFSS, submit foundation check requests, order & keep track of all office supply inventory, distribute all incoming/outgoing mail
- Attend & take appropriate notes for the following meetings: Staff, CDAP Business Office, Dance & Theatre Faculty, and School of Theatre & Dance
- Coordinate Federal Study Work Students schedules
- Submit Travel Requests & Travel Arrangements for Faculty
- Submit Facility Work Orders for both Dance & Theatre buildings
Teaching Assistant
Bowman Academy
10.2021 - 05.2024
- Assisted in curriculum development and lesson planning to enhance student engagement.
- Facilitated classroom management by implementing effective behavior strategies for diverse learners.
- Provided individualized support to students, adapting instructional methods to meet varied learning needs.
- Collaborated with educators to design and implement assessment tools for tracking student progress.
Research Support Specialist
University of South Florida - Center for Urban Transportation Research
11.2011 - 02.2017
- Provided faculty support for the ITS, Traffic Operations & Safety program at CUTR by preparing, submitting, and assisting in the reconciliation of all aspects of grants/proposals
- Proofread/edited technical reports and proposals
- Initiated contracts and invoicing for paid media and outreach events
- Arranged travel and coordinated outreach events and quarterly coalition meetings for program staff, faculty and students
- Coordinated the program’s purchasing, specifically promotional item and printing requests through purchase order and/or p-card
- Coordinated a campus wide Pedestrian and Bicycle Safety campaign
Receptionist
University of South Florida - Center for Urban Transportation Research
12.2009 - 11.2011
- Managed front desk operations, ensuring efficient guest check-in and appointment scheduling.
- Answered phone promptly and directed incoming calls to correct offices.
- Clerical tasks such as data entry, photocopying, scanning, and faxing documents.
- Completed all maintenance work order requests & handled all requests for IT service and parking permits.
Marketing Support Specialist
Raymond James & Assoc
02.2006 - 06.2007
- Collaborated with sales teams, providing support materials for successful product launches.
- Planned and executed internal and external marketing events.
- Developed marketing materials to support financial services campaigns and initiatives.
- Prepared customized investment proposals and in depth Requests for Proposals (RFP) to present to high-net-worth clients.
- Reviewed and analyzed current client assets using investment performance software.
- Assisted in the training of new employees in the Asset Management Department.
Education
Bachelor of Arts - Public Relations
University of South Florida
Tampa, FL12-2005
Skills
- Meeting planning
- Attention to detail
- Administrative support
- Editing and proofreading
- Event coordination
- Travel coordination
- Microsoft Office
- Internal USF Business Systems
Timeline
Administrative Specialist
University of South Florida - College of Design, Art & Performance - School of Theatre & Dance
05.2024 - Current
Teaching Assistant
Bowman Academy
10.2021 - 05.2024
Research Support Specialist
University of South Florida - Center for Urban Transportation Research
11.2011 - 02.2017
Receptionist
University of South Florida - Center for Urban Transportation Research
12.2009 - 11.2011
Marketing Support Specialist
Raymond James & Assoc
02.2006 - 06.2007
Bachelor of Arts - Public Relations
University of South Florida
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