KELLY MONTOYA

• Responsible for monitoring the outflow of capital for the company, including but not limited to invoice processing, vendor management and performing account reconciliations
• Support the process for all accounts payable functions, with an emphasis on accuracy, timeliness, and with accordance of SLP Ap practices and policies
• Receive and verify expense reports, reconcile expense and other financial reports with account balances and other office records
• Maintained a high level of confidentiality when handling sensitive financial data, ensuring the utmost discretion and professionalism in all dealings with internal and external stakeholders.
• Managed vendor relationships, ensuring prompt responses to inquiries and resolving disputes.
• Maintained strong working relationships with suppliers, fostering a positive rapport that facilitated smooth communication channels during negotiations or issue resolution efforts.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed
• Facilitated timely payments by monitoring accounts payable aging reports and prioritizing high-risk items.
• Coordinated with other departments as needed for approval or clarification on invoiced items, promoting effective cross-functional collaboration throughout the organization.
• Supported audit processes, gathering necessary documentation to ensure compliance with company policies and regulations.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions
• Reduced manual data entry errors through implementation of automated invoice processing software.
• Complete requests for change in credit card limits
• Contributed to cost-saving initiatives by identifying opportunities for process improvement within the accounts payable department.
• Review AP information for accuracy; identify discrepancies, make corrections, and resolve problems as appropriate
• Provided regular updates on outstanding invoices to management, enabling informed decision-making regarding cash flow management strategies.
• Respond to field and leadership inquiries regarding AP issues or concerns; maintain communication with all levels of business as it relates top AP, serve as a technical resource to facilities
• Ensured accuracy of financial records by identifying and correcting discrepancies in invoices.
• Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
• Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
• Investigated daily variances and corrected errors to resolve discrepancies.
• Oversaw office accounting functions such as AP/AR to keep finances accurate and current.

• Received dues, fees and payments and provided transaction receipts.
• Maintained confidentiality of information related to receiving, recording and depositing of funds.
• Verified processing information and deposited received funds into organizational account.
• Entered figures using 10-key calculator to compute data quickly.
• Developed monthly, quarterly and annual profit and loss statements and balance sheets.
• Compiled budget figures by reviewing past budgets, evaluating estimated income, and assessing expenses.
• Maintained accurate records of organizational finances and generated reports as requested.
• Evaluated existing accounting software capabilities; recommended upgrades that led to enhanced performance optimization of Accounts Receivable/Payable functions ultimately saving time and resources.
• Enhanced financial accuracy by reconciling accounts payable ledger with vendor statements monthly.
• Participated in continuous improvement initiatives within the accounting department, leading to increased accuracy, efficiency, and overall effectiveness of the Accounts Receivable/Payable processes.
• Handled day-to-day accounting processes.
• Recorded deposits, reconciled monthly bank accounts and tracked expenses.
• Managed and responded to correspondence and inquiries from customers and vendors.
• Supported management by processing invoices and documents with consistent on-time delivery.
• Input financial data and produced reports using Quickbooks Desktop and then proceeded to QB on-line.
• Maintained account accuracy by reviewing and reconciling checks monthly.
• Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
• Reconciled accounts, managed audits and updated financial records with accuracy.
• Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
• Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.
• Assisted in month-end closing activities, ensuring all transactions were accurately recorded and reported to management.
• Implemented an electronic filing system for account documents that improved access to information while decreasing office clutter significantly.
• Increased efficiency in accounts payable by developing new procedures and best practices.
• Acted as a valuable resource for other team members by providing expertise in accounts receivable/payable management and offering guidance when needed.
• Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
• Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
• Oversaw bookkeeping and accounting systems and entered data into systems accurately.
• Oversaw office accounting functions such as AP/AR and payroll to keep finances accurate and current.
• Enhanced financial transparency by implementing accurate record-keeping practices for all transactions.
• Ensured timely invoice processing and payment, maintaining strong vendor relationships while upholding company reputation.
• Contributed to the development of annual budgets by providing valuable input based on historical data analysis.
• Collaborated with finance committee to establish procedures for money collection and recording.
• Managed accounts receivable, diligently pursuing overdue payments while maintaining positive client relationships.
• Collaborated cross-functionally with department heads to develop realistic project budgets aligned with organizational objectives.
• Performed control and balancing procedures to verify accuracy of drawers.
• Maintained compliance with tax regulations, preparing accurate returns and promptly addressing any discrepancies identified by authorities.
• Streamlined budget management, generating detailed financial reports to guide decision-making processes.
• Reduced accounting errors with meticulous attention to detail and thorough review of financial statements.
• Improved efficiency in payroll processing, ensuring accurate compensation for all employees and adherence to relevant labor laws.
• Managed filing system, entered data and completed other clerical tasks.
• Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
• Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
• Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
• Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
• Created and maintained detailed administrative processes and procedures.
• Assisted coworkers and staff members with special tasks on daily basis.
• Volunteered to help with special projects of varying degrees of complexity.
• Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
• Opened and properly distributed incoming mail to promote quicker response to client inquiries.
• Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
• Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.

• Maintained a high level of confidentiality when handling sensitive financial data, ensuring the utmost discretion and professionalism in all dealings with internal and external stakeholders.
• Provided exceptional customer service when addressing member inquiries or concerns via phone calls or email correspondence.
• Successfully managed budgets and allocated resources to maximize productivity.
• Completed month-end closings with journal entries and reconciling accounts.
• Reduced late payment fees through timely and accurate invoice management.
• Facilitated timely payments by monitoring accounts payable aging reports and prioritizing high-risk items.
• Tracked expenditures and prepared reports for records and management review.
• Assisted in annual expense report audits to ensure compliance with company policies and procedures, identifying any potential discrepancies or areas of improvement.
• Processed check disbursements and reconciled related ledger.
• Updated reports, managed accounts, and generated reports from QuickBooks desktop.
• Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
• Created, maintained and updated filing systems for paper and electronic documents.
• Developed and maintained successful relationships with vendors, suppliers and contractors.
• Oversaw office inventory activities by ordering and stocking and shipment receiving.
• Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
• Enhanced team productivity by delegating tasks effectively and overseeing daily workflow.
• Managed office operations while scheduling appointments for department managers.
• Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
• Coordinated special projects and managed schedules.
• Controlled finances to lower costs and keep business operating within budget.
• Facilitated smooth communication between departments, addressing concerns promptly to maintain harmonious work relationships.
• Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.
• Developed comprehensive policy manuals outlining procedures and guidelines, contributing to a well-organized workplace culture.
• Organized travel arrangements for Pastors by researching cost-effective options while accommodating individual preferences.
• Maintained positive customer relations by addressing problems head-on and implementing successful corrective actions.
• Interacting professionally with all levels of employees and members with good decision-making skills
• Maintain, and as appropriate, execute/coordinate functions during the absence of the ministers while keeping them abreast of daily activities
• Post weekly offerings to individual giving records; prepares quarterly individual contribution statements
• Calculating and sending monthly missions offerings based on tithes received
• Responsible for bank accounts; signing checks and reconciling each account
• Payroll (Biweekly, bimonthly & 1099’s)
• Preparing and depositing monthly 941 payroll taxes
• Maintain and process new employees and employee records
• Producing year end statements for tax purposes (E.g

W-2’s, W-3, 1099’s, 1096, 1041)

• Prepare and update calendars and schedules
• Schedule meetings, internal or external as requested
• Entering receipts of all credit card charges, reconciling all credit card and bank statements monthly
• Type, proofread and file correspondence, memos, reports, church calendars and other documents of complex and confidential nature in timeframe and format specified
• Newsletter articles, designing, editing, copying, folding and labeling); Sunday School Directories; Church Directories; Weekly Bulletins and general copying
• Other duties as needed to assist the Pastor and Ministry Staff, Deacons, Team Chairs and Members of the Church.

• Performed routine administrative duties such as mailing, typing, filing and other duties assigned
• Organized, prioritized and summarized the content of incoming materials, specially gathered information and special requests and outgoing correspondence
• Processed and reviewed expense vouchers, reservations, lodging, airline, car rental and created itinerary with all pertinent information
• Managed calendar, schedule personal and professional events
• Screened phone calls, mail and email
• Ordered and maintained levels of office supplies and asset inventory; opened, organized and distributed mail.

• Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
• Organized and coordinated conferences and monthly meetings.
• Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
• Screened calls and emails and responded accordingly to support executive correspondence.
• Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
• Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
• Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
• Facilitated training and onboarding for incoming office staff.
• Updated spreadsheets and databases to track, analyze, and report on performance.
• Supported business and hospitality needs of corporate partners and staff during meetings and company events.
• Updated spreadsheets and created presentations to support executives.
• Handled payroll processing tasks accurately while maintaining strict adherence to deadlines for timely payments.
• Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
• Updated and maintained confidential databases and records.
• Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
• Volunteered to help with special projects of varying degrees of complexity.
• Screened personal and business calls and directed to appropriate party.
• Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
• Promoted team productivity by keeping supplies organized and well-stocked.

• Provided executive-level administrative support to Managing Partner and Director of Accounting with a demonstrated ability to manage multiple projects in a deadline-driven environment
• Handled confidential and sensitive information with discretion and tact.
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
• Organized and coordinated conferences and monthly meetings.
• Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
• Answered high volume of phone calls and email inquiries.
• Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
• Screened calls and emails and responded accordingly to support executive correspondence.
• Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
• Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
• Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
• Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
• Updated spreadsheets and databases to track, analyze, and report on performance.
• Maintained, and as appropriate, executes/coordinates functions during the absence of the senior management while keeping the individual abreast of daily activities
• Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
• Organized, prioritized and summarized the content of incoming materials, specially gathered information and special requests and outgoing correspondence
• Processed and reviewed expense vouchers, reservations, lodging, airline, car rental and created itinerary with all pertinent information
• Prepared and updated calendars and schedules
• Scheduled meetings, internal or external as requested
• Reviewed outgoing materials and correspondence for internal consistency and conformity with established procedures
• Create executive-level PowerPoint presentations
• Maintained property binders with HOA’s, Property Taxes and correspondence with each property management office
• Managed calendar, scheduled personal and professional meetings and events
• Planned, coordinated and oversaw execution of on-site and off-site meetings and events
• Coordinated travel and entertainment arrangements including hotel and car rental with detail oriented itinerary
• Manage mail including distributing incoming mail and inter-office mail, and outbound mail, shipping, and receiving
• Planned, coordinated and oversaw execution of on-site and off-site meetings and events